Q&A Center Items - RFQ27006885 - Addendum # 1.pdf

This Q&A addendum document pertains to solicitation RFQ27006885 issued by the Rhode Island Department of Environmental Management's Division of Forest Environment for the procurement of forestry hose bags. The solicitation seeks 100 hose packs designed to hold three hose lengths and function as portable backpacks for use in the Forest Fire Program's Hose Loan Program, which supplies local fire departments with equipment for wildfire suppression. The bags must meet specific dimensions of 16 inches length by 18 inches width by 11 inches depth with a capacity of 3,200 cubic inches. The questions and answers deadline is August 14, 2026 at 2:00 p.m. EDT, and proposals are due August 31, 2026 at 2:00 p.m. EDT. The hose bags shall be shipped to the Division of Forest Environment's Forest Fire Program facility located at 260 Arcadia Road, Hope Valley, RI 02832, with billing directed to 235 Promenade Street, Suite 394, Providence, RI 02908. Vendor contact is Jonathan Nadeau at 401-574-8133 or jonathan.nadeau@purchasing.ri.gov.

Pricing must be quoted as a firm unit price per hose pack with free on board delivery to destination including inside delivery at no additional charge. A minimum of 15 percent Minority Business Enterprise (MBE) participation is required. The specification requirements include red cordura nylon construction with double stitching, padded shoulder straps, exterior zipper pocket, web carrying handles, protective flap, and reflective material. Awarded vendors must maintain general liability insurance of $1 million per occurrence, workers' compensation of $100,000 each accident, and automobile liability of $1 million per occurrence. The State will withhold a contract administrative fee of 0.33 percent of total annual spend upon invoice payment. Vendor registration in Ocean State Procures (www.ridop.ri.gov) is mandatory, and all responses must be submitted electronically through that platform. Vendors must submit specifications with bids and complete a vendor certification questionnaire addressing ownership, conflicts of interest, licensing, insurance maintenance, and compliance with state laws. The State reserves the right to make one or multiple awards or reject all bids. Contract terms are subject to fiscal year appropriations.