-_RFQ197475_4.13.26.xlsx

This is a Single Bid Request for Quotation (RFQ) 197475 for the City of Palo Alto's Regional Water Quality Control Plant (RWQCP) seeking procurement and delivery of bulk 12.5% sodium hypochlorite solution. The RWQCP requests approximately 130,000 gallons annually with consumption rates varying between wet and dry weather periods. Deliveries must be split between two separate facility locations: the DMF location with one 6,000-gallon tank and the Chlorine Building location with two 6,000-gallon tanks, with a maximum of 5,000 gallons per tank delivery and a required 10% safety margin. The supplier must deliver all orders within 48 hours of placement and use renewable fuel for delivery vehicles. Questions were due by May 1, 2026 at 12:00 a.m., with quote submissions due by May 13, 2026 at 3:00 p.m. through the City's OpenGov portal. The contract term is one year with options to renew annually for a maximum three-year term. Award will be made to the lowest responsive and responsible bidder based on combined bid totals for all three years.

All pricing must be submitted on an all-inclusive per-gallon basis excluding sales tax, encompassing regulatory compliance, fuel surcharge, delivery, California mill tax, California pesticide assessment fees, and any other applicable taxes or fees. Prices are subject to annual adjustment based on the Consumer Price Index for Urban Wage Earners and Clerical Workers in the San Francisco-Oakland-San Jose area. The RFQ does not identify set-aside designations or restrictions based on disadvantaged enterprise status or incumbent vendors. Suppliers must comply with comprehensive insurance requirements including Workers' Compensation, General Liability of $1,000,000 per occurrence and aggregate, Automobile Liability of $1,000,000 per person per occurrence, and Professional Liability of $1,000,000, with the City named as additional insured. Suppliers must also provide four half-hour training sessions at no cost prior to first delivery, qualified USDOT-compliant personnel for all unloading operations, Safety Data Sheets two weeks prior to first delivery, weight scale certificates, bills of lading, certificates of analysis with each shipment, and Standard Operating Procedures for unloading submitted with the quotation. The RFQ does not specify an estimated award value or budget range.