A._SOW_-_medical_waste.pdf

SOLICITATION NO. RFQ-18-PHX-07 – MEDICAL WASTE DISPOSAL SERVICES FOR

THE PHOENIX INDIAN MEDICAL CENTER (PIMC), INDIAN HEALTH SERVICE

A. INTRODUCTION:

The Indian Health Service (IHS) has a requirement for the proper collection, transportation and disposal of biohazardous medical waste. These Medical Waste Services shall be provided at the Phoenix Indian Medical Center and Sherman Indian health Clinic located at:

Phoenix Indian Medical Center 4212 N. 16th Street Phoenix, AZ 85016

Sherman Indian Health Center 9010 Magnolia Avenue Riverside CA, 92503.

The successful contractor shall provide all supervision, personnel, materials, containers, tools and training necessary to provide safe removal, transportation and disposal of all regulated medical waste in compliance with all current local, state and federal regulations.

Regulated medical waste may include but is not limited to isolation waste, cultures and stocks of infectious agents associated biological human blood and blood products, pathological waste, contaminated sharps, miscellaneous laboratory waste, discarded dressings, and contaminated linen or disposable linen substitutes. Waste may also include expired sample drugs and bio-hazardous waste.

B. BACKGROUND:

The Phoenix Indian Medical Center and Sherman Indian Health Center is obligated to provide Patients with medical services in a non-toxic environment that is safe, healthy, clean, sanitary, attractive, and pleasant. The PIMC and SIHC does not have the capabilities or facilities for the proper handling and disposal of bio hazardous, chemotherapy waste, and non-hazardous medication incineration boxes, therefore the PIMC and SIHC has a need for the proper handling and disposal of the medical waste that is generated by SIHC.

C. SCOPE OF WORK:

1. Initial containment of infectious waste.

All infectious waste, except sharps, shall be bagged by the Government in red disposable plastic bags which are impervious to moisture. Infectious waste of the “sharps” category shall be disposed by the Government in hard plastic containers designed for the purpose. The contained infectious waste shall be stored by the Government in transport containers. The Government shall maintain contractor provided containers at the designated storage sites at PIMC and SIHC.

2. Transport containers.

The Contractor shall provide at a minimum, 45 containers at PIMC and 1 container at SIHC.

The containers shall be 44 gallon containers, RUBBBERMAID or equal, with lids suitable for Infectious waste.

The Contractor shall provide clean, rigid plastic containers to the Government for use in storing infectious waste between pick-ups. The containers shall be sized such that they will not exceed fifty 50 lbs in weight, when tightly packed. The containers shall have snug fitting lids and be stackable. The Contractor shall provide adequate containers to store the waste between pick-ups. All containers shall be prominently labeled with the word “BIOHAZARD” and the international biohazard symbol.

3. Pick up and transport.

A. The Contractor shall meet all federal, state, and local requirements for pick up, transport, and disposal of biohazardous wasted.

B. The Contractor is fully responsible for pick up and transport and disposal of infectious medical waste two (2) times a week Tuesdays and Thursdays at PIMC between the hours of 12:000am (mid night) and 02:00 am and Once (1) times a month at the Sherman Indian Health Center (SIHC) and at one (1) time a month on the last Friday of every month between the hours of 08:00am – 04:30pm at the SIHC. All labor to remove filled containers from secured storage area, load the truck, and replace with empty containers in secured area is the sole responsibility of the Contractor. At the end of each pick up visit, the Contractor shall provide to the Project Officer, dated written documentation of how many filled storage containers were loaded for transport.

C. The transport vehicle shall meet all federal, state, and local requirements for transportation of biohazardous waste.

1. Destruction and Disposal.

The Contractor is fully responsible for destruction and disposal of the infectious waste generated at PIMC and the Sherman Indian Health Clinic. As the waste will be destroyed outside the boundaries of the healthcare facilities, all local, State and Federal regulations regarding infectious waste apply. The Contractor is individually and solely responsible for complying with all governmental regulations regarding infectious and solid waste.

Disposal of destroyed infectious waste shall be only at an approved disposal site as regulated by the local governmental authority having jurisdiction. No destroyed infectious waste shall be disposed of at an unauthorized site not recognized by the local, State and Federal regulations.

D. RESPONSIBILITY FACTORS:

The Contractor shall be completely responsible for their work, including any damages or breakdowns caused by their failure to take appropriate action.

Unless otherwise directed, the Contractor shall submit a monthly disposal manifest as indicated in Section J 1 of this scope of work.

It is the Contractor's responsibility to maintain the equipment and materials provided for the work consistent with applicable safety and health codes.

The Indian Health Service will not be liable for any expense incurred by the Contractor as a consequence of any traffic infraction or parking violations attributable to employees of the Contractor.

This is a full service contract. For the purposes of this contract full service shall mean that the Contractor's bid price includes, but is not necessarily limited to: all labor, material and equipment cost; all emergency work; all administrative, reporting or other requirements, all overhead costs and profit. It shall also include all travel costs, parking fees, and any other ancillary fees and costs including permits, licenses, insurance, etc. Details of service not explicitly stated in these specifications, but necessarily attendant thereto, are deemed to be understood by the Contractor and included herein.

INSPECTION - The quality of service shall be subject to inspection by the Contracting Officer at any time. Should it be found that quality of services being performed is not satisfactory, and that the requirements of the specifications are not being met, the Contracting Officer may terminate the contract, and employ another Contractor to fulfill the requirements of the contract.

The existing Contractor shall be liable to the PIMC and SIHC for costs incurred on account thereof.

The Contracting Officer reserves the right to reject and bar from the facility any employee hired by the Contractor.

E. PICKUP LOCATION SITES:

Phoenix Indian Medical Center 4212 North 16th Street Phoenix AZ, 85016

Sherman Indian Health Center 9010 Magnolia Avenue Riverside, CA 92503

F. MINIMUM QUALIFICATIONS:

Hazardous waste transporters in California shall be registered in the Department of Toxic Substances Control. Hazardous waste transporters in Arizona shall be a registered with Arizona Department of Environmental Quality as a biohazardous waste transporter.

G. PERIOD OF PERFORMANCE:

The requested period of performance shall commence as implemented by the Contracting Officer or her delegated representative. PIMC is requesting a contract awarded for 1 base year and 4 option years to be exercised at the government’s option.

Option renewals will be on the basis of the existing requirement of the Government, performance of satisfactory service provided during the base year, and contingent upon availability of funds for the appropriate fiscal year.

H. DESIGNATED POINT OF CONTACT AND CONTRACTING OFFICERS

REPRESENTATIVE (COR):

Primary point of contact (POC) for scheduling and any technical issues that arise concerning scheduling, pickup, transport, or disposal for this contract is Kevin Hogan, 602-263-1528, kevin.hogan@ihs.gov.

Christian Guess, Chief Engineer, (602) 263-1528, christian.guess@ihs.gov, is hereby designated as the COR for, this contract and the designee shall perform the following duties:

1. Monitor the Contractor’s technical progress including surveillance and assessment of performance;

2. Interpret the Scope of Work;

3. Provide technical evaluation as required;

4. Provide technical inspections and acceptance required by this contract;

5. Ensure that invoices and payments are processed in a timely manner; and

6. Assist the contractor in the resolution of technical and administrative problems encountered during performance.

The COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. Neither the POC nor the COR does not have the authority to change or alter the order amount, terms and conditions.

mailto:kevin.hogan@ihs.gov mailto:christian.guess@ihs.gov

I. INVOICE SUBMISSION:

Invoices shall be submitted electronically to:

PHX_PIMCAPInvoice@ihs.gov

J. SCHEDULE OF DELIVERABLES OR REPORTING REQUIREMENTS:

1. Copies of waste disposal manifests for each month shall be delivered electronically NLT the final weekday of the month following pickup and disposal.

o Deliver to – phx_pimcengineering@ihs.gov o Subject line shall read – Medical Waste Manifest

K. SUBMITTALS:

Interested vendors shall submit the following with their proposal – A. All items required by the Phoenix Area Acquisitions Department B. Sample invoice showing all invoiced line items C. The following current certificates of registration -

i. Arizona Department of Environmental Quality as a biohazardous waste transporter.

ii. California Department of Toxic Substances Control hazardous waste transporter mailto:PHX_PIMCAPInvoice@ihs.gov mailto:phx_pimcengineering@ihs.gov