Attch D - QA- 01262026.pdf

No. Reference Question / Comment Government Response 1/26/2026

Site Visit

Please confirm whether the FBI currently has a complete and current copy of the PLC and HMI program files for all six Gibraltar G-2000 barriers.

Yes

Site Visit Please confirm that the passwords/passcodes and login information for each PLC and HMI associated with this project will be provided to the awardee.

The Government has all the passwords and login on a government owned laptop. The contractor will be permitted to use the laptop to connect to the PLC to troubleshoot and repair as necessary. Government has a representative on-site with contractor during repairs.

SOW/RFQ

Will the awardee be provided the PLC and HMI program files and the associated passwords and access credentials so that the contractor can perform diagnostics, repairs, and program changes as required by the SOW.

The Government has all the passwords and login on a government owned laptop. The contractor will be permitted to use the laptop to connect to the PLC to troubleshoot and repair as necessary. Government has a representative on-site with contractor during repairs.

SOW Section 2.2.2

Section 2.2.2 of the SOW allows coordination with the original system designer when program changes are needed. Confirm whether a qualified Allen-Bradley integrator, provided with the PLC and HMI program files and passwords, would be able to perform normal troubleshooting, repairs, and program changes without needing to involve the original system integrator.

A qualified integrator would be allowed perform repairs and normal troubleshooting without involving the original system integrator.

Site Vist

During the site visit, an FBI point of contact indicated that additional details are available regarding the specific heat trace system desired for replacement of the existing tubular heaters.

Per that comment, please provide any additional information available on the preferred heat trace manufacturer, model, performance requirements, or installation details beyond what is currently stated in the SOW.

We are expecting roughly 1500W of heat trace per barrier that meets the minimum product and installation requiremments in the SOW. A minimum 20 W/ft ( at 50 Deg F) would be around 70-75' of heat trace per barrier.

We don’t have a specific manufacturer. Several hazardous location/area products are available commercially with the proper ratings. As indicated in the SOW, post award, a product submittal will be requested for govt approval before project could start.

General Please provide the name of the current AVB maintenance contractor, contract number, and award amounts by contract year?

Potomac Security LLC. FAR Part 12 does not require disclosure of prior pricing or spend. Offerors are responsible for developing their pricing based on their own business practices and market research. See FAR 3.104.

Attachment B

Attachment+B-+Pricing+Spreadsheet CLIN 001 provides a field for Quarterly Preventive Maintenance (Total for 4 quarterly Visits per year) ( Section 2.1) and then, per 2.3 of the PWS, fields for a number of labor rates for issues discovered during preventative maintenance services during normal, weekend, or holiday hours. There is also a field for technician travel time.

Please confirm the first field Quarterly Preventive Maintenance (Total for 4 quarterly Visits per year) ( Section 2.1) should include the firm fixed price (FFP), including roundtrip travel, onsite labor, mileage, and materials to complete a preventative maintenance visit.

The quarterly preventive maintenance field should be the total firm fixed price for a preventive maintenance visit including those items mentioned. The additional labor rates would be used post award for developing and evaluating proposals for CLIN 002 unforseen repairs.

Attachment B

If issues are discovered during PM and can be repaired on the same mobilization, it could result in additional costs to contractor besides additional labor. For example, additional hotel, meals, and incidental costs for personnel. CLINs 002 and 003 don’t appear to provide an opportunity for those additional costs. Please advise if they can be billed under CLIN 001.

CLIN 002 for unforseen parts, services, and repairs would be for the items described as a total cost for the additional work.

Attachment B

There is a field for “Travel Time Labor Rate” which could be billed for a separate mobilization to effect repairs discovered on PM or to answer a service call and either complete repairs during the service call mobilization or a return trip. However, there is no field to bill for mileage or other travel costs, (hotel, meals, incidental, etc.). Please advise if those expenses can be billed under CLIN 001 for a service call or a separate repair mobilization after PM.

Service calls would be billed against CLIN 002 as a total cost for the service call. There is not a separate CLIN for travel.

SOW

Paint is only mentioned in 2.2 Repairs, Unscheduled Repairs, and Emergency Service. Please confirm any painting of the barriers will be as needed and billable separately from the FFP for PM.

Painting would be a separate billable item.

SOW

1.2 Scope states, “There are six (6) Gibraltar G-2000 Wedge Vehicle Barriers in use at our campus. Four (4) are located at our east entrance and two (2) are located at our west entrance.”

2.6 Heat Trace Replacement ( Base Year only) states, “Barriers 1 & 2:

Work must be performed after 7:00 PM on weekdays, or on a weekend or Federal Holiday” and “Barriers 7–10: Work may be performed during regular working hours, provided that one traffic lane in each direction always remains open.”

Please confirm Barriers 1 & 2 are the Gibraltar G-2000 Wedge Vehicle Barriers located at the west entrance and Barriers 7-10 are the four barriers located at the east entrance.”

1 and 2 are the west gate entrance. 7-10 are the east gate entrance.

RFQ

Please clarify whether scheduled PM on all six barriers can be performed during regular business hours or whether scheduled PM on Barriers 1 & 2 must be completed after 7:00 PM on weekdays, or on a weekend or Federal Holiday.

Preventive Maintenance for Barriers 1 and 2 must be completed on non-regular hours as stipulated.

RFQ

Please confirm per the SAM.gov page there is no set aside related to this solicitation.

No set-aside.

RFQ

Please confirm whether attendance at the site visit is required in order to submit a quotation, or if the site visit is optional but strongly encouraged?

Site visit was optional.

General

The name of the incumbent contractor (the company currently or most recently performing these services).

Potomac Security, LLC

General The awarded value of the current or most recent contract

FAR Part 12 does not require disclosure of prior pricing or spend. Offerors are responsible for developing their pricing based on their own business practices and market research. See FAR 3.104.