Request for Quote RFQ - Vehicle Barrier Maint. - CJIS.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

Request for Quote – Vehicle Barrier Maintenance Services for FBI CJIS

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DEPARTMENT OF JUSTICE

REQUEST FOR QUOTE (RFQ)

RFQ#15F06726Q0000054

Vehicle Barrier Maintenance Services

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

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Date: 01/12/2026 To: Prospective Offerors From: Federal Bureau of Investigation (FBI) Subject: Request for Quote (RFQ) for FBI Facilities Management Unit (FMU)

Vehicle Barrier Maintenance Services

RFQ# 15F06726Q0000054

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit all Prospective Offerors for the purpose of awarding a single, firm-fixed price (FFP), one-base year with four (one-year each) option years contract for Vehicle Barrier Maintenance Services for the FBI’s Criminal Justice Information Services Division (CJIS) located in Clarksburg, WV.

The services shall be performed in accordance with the Statement of Work provided in Attachment A and the negotiated terms and conditions resulting from this RFQ to be issued on a Standard Form (SF) 1449. This contract will be evaluated and awarded to the responsible Quoter, whose quotation represents the best overall value to the Government, considering the non-price factors and price. While price will be considered, it will be the least important evaluation factor.

The period of performance for these services will be 03/02/2026-03/01/2027.

Contractors interested in competing for this effort shall participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions To the Contracting Officer Are Due: 01/26/2026 11:00 AM ET

Quotes Must Be Submitted No Later Than: 02/09/2026 11:00 AM ET

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1.0 GENERAL DESCRIPTION

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Document Type: Combined Synopsis/Solicitation Contract Type: Firm-Fixed price Solicitation Number: 15F06726QXXXXXXXX Posted Date: 01/12/2026 Product or Service Code: J059 — Maintenance/Repair/Rebuild of Equipment – Electrical and Electronic Equipment Components NAICS Code: 811310 – Commercial and Industrial Machinery/Equip. (except Automotive and Electronic) Repair and Maintenance

Contracting Office Address:

U.S. Department of Justice Federal Bureau of Investigation CJIS Division, 1000 Custer Hollow Rd., Clarksburg, WV 26306

2.0 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 PURPOSE

The purpose of this RFQ is to award a FFP, Base Year, plus 4 (four) one-year each option years for vehicle barrier maintenance services for the FBI CJIS Division.

2.2 BACKGROUND

The FBI CJIS Division in Clarksburg, WV has six (6) Wedge Vehicle Barriers. These barriers are used as final denial for unauthorized subjects attempting to enter our campus by vehicle. These barriers must be maintained and repaired in accordance with the Original Equipment Manufacturers (OEM) recommendations standards to ensure they remain fully functional to protect people and operations at FBI CJIS.

An experienced and qualified contractor is being sought to provide preventive maintenance and emergency repair services on the vehicle barriers and control system. A preventive maintenance for the vehicle barriers and repair service agreement on the barriers and the control system equipment will ensure the barriers function as intended to protect employees, contractors, and visitors at FBI CJIS. Proper maintenance following the manufacturer’s standards and recommendations will ensure the equipment will remain functional to maintain a secure environment.

The FBI CJIS Division is a secured facility, operational 24/7, with strict requirements for access and movement within buildings of both persons and vehicles. A background investigation will be conducted on all contractor personnel prior to granting access to the site.

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2.3 SCOPE OF WORK

See Attachment A – SOW- Vehicle Barrier Maint. Srvs for CJIS

2.4 DELIVERABLES

See Attachment A- SOW-Vehicle Barrier Maint. Srvs for CJIS

2.5 TERM OF CONTRACT

The period of performance (PoP) for this contract is anticipated to be a one-year base, plus four

(4) one-year each option years.

Contract Year Period of Performance

Base Year 03/02/2026 – 03/01/2027

Option Year 1 (OY1) 03/02/2027 – 03/01/2028

Option Year 2 (OY2) 03/02/2028 – 03/01/2029

Option Year 3 (OY3) 03/02/2029 – 03/01/2030

Option Year 4 (OY4) 03/02/2030 – 03/01/2031

2.6 CLIN Structure

See Attachment B – Pricing Template

2.6.1 Travel

N/A

2.7 TERMS AND CONDITIONS

See SF-1449 Attachment C for the applicable FAR clauses pertaining to this RFQ/Contract.

2.8 REQUIREMENTS FOR QUOTE PREPARATION

2.8.1 INSTRUCTIONS FOR SUBMISSION OF

a) Communications - All communications prior to award shall only be directed in writing to the Contracting Officer, Candice Kesselman at ckesselman@fbi.gov. No telephone calls will be entertained.

b) Questions – All questions shall be submitted in writing via e-mail to Candice Kesselman at ckesselman@fbi.gov by 01/26/2026 11:00 AM ET.

c) Quote Submission mailto:ncshockley@fbi.gov mailto:ncshockley@fbi.gov

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Quotes are due via email by 02/09/2026 11:00 AM ET to Candice Kesselman at ckesselman@fbi.gov. Early submissions are encouraged.

2.8.2 Quote Organization

Quotes shall be divided into the three separate following volumes:

Volume I: Technical Capability (10 page limit) ; Volume II: Past Performance 20 page limit) ;

Volume III: Price (No page limit) (Use Attachment B – Pricing Template)

• ONLY electronic copies shall be submitted via email to the Contracting Officer.

• The provided page limits the Government has set for each volume that the Contractor is required to submit are minimums. If page limitations are exceeded, the excess pages will not be considered in the evaluation of the quote. Contractor(s) are strongly encouraged to keep their responses focused and brief. Information outside what is required is not encouraged. The Contractor must use their discretion on the allotment of pages in the Technical Volume for the subfactors when preparing their quotes. The page limit indicates the total pages allowed for that volume and section

a) Font Sizes and Styles –

1. Word documents: Primary text throughout the Contractor’s quote shall be a regular font style, e.g., Times New Roman, font size of 12. Only graphs, captions, and other inserts may use font sizes that differ from 12.

2. Spreadsheets: The pre-populated fonts and sizes for any government-provided spreadsheets are to be used.

3. Indexing/Page Numbers: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Table of Contents does not count towards page counts. Each volume page shall have its own unique number. It is the Quoter’s responsibility to ensure data considered sensitive is marked as such. Only these markings may appear in the margins.

b) Volume Format – All volumes submitted by the Contractor will require the following format requirements:

1. Quotes shall be submitted in current, but no earlier than 2010 Microsoft Office format, unless the file is a Microsoft Excel Spreadsheet that was provided by the FBI or an attachment that was provided in PDF. If a file requires a signature, then a PDF file is acceptable.

2. Files shall be searchable.

3. No file shall be password protected unless directed in this RFQ.

c) Line spacing – Spacing between lines in all volumes shall be no less than 1-1/2 spaces.

mailto:ckesselman@fbi.gov

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2.8.3 Quote Requirements

a) The Quote shall include a cover sheet, clearly marked with title, RFQ number, and Contractor’s name.

b) The term “Contractor” as used herein refers to the single legal entity submitting their quote to the FBI. The work performed by the Quoter shall be conducted by a corporate entity that will be totally responsible for all activities as detailed in the Performance Work Statement.

c) No classified information shall be included in the Contractor’s written quote.

d) The Government reserves the right to award without seeking clarifications or having discussions. Therefore, the Contractor’s quote must contain the Contractor’s best terms.

However, the Government reserves the right to solicit clarifications or conduct discussions of the Contractor’s quote if the Contracting Officer determines them to be necessary.

e) The Contractor shall include the point of contact (name, telephone number, e-mail address, and fax number) that can assist the Contracting Officer with technical questions/problems associated with the Contractor’s quote submission.

f) The Title Page, table of contents, indexes, page separators, resumes, Letters of Commitment, glossaries, and Past Performance Information Forms will not count against page limitations.

Qualifying pages partially used will be counted as one qualifying page.

g) The Contractor shall fill out all attachments and attach as a part of their quote including the SF-1449. Failure to have a complete quote with all requirements completed under this solicitation could result in a determination of non-responsive and may no longer be considered for award.

2.9 EVALUATION AND AWARD PROCESS

The Government will evaluate quotes submitted in response to this solicitation and will award a single-award Firm-Fixed-Price (FFP) contract to the responsible Offeror whose conforming quote represents the Best Value to the Government, considering the evaluation factors described below.

This acquisition is conducted in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, using streamlined evaluation procedures. The Government intends to evaluate quotes without discussions but reserves the right to conduct clarifications or communications as permitted by the FAR.

1. BASIS FOR AWARD

Award will be made on a Best Value Tradeoff basis.

Non-Price factors, when combined, are significantly more important than Price.

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However, Price will become increasingly important as quotes become more equal in non-price merit.

The Government is not required to award to the lowest-priced Offeror.

2. EVALUATION FACTORS AND RELATIVE IMPORTANCE

The Government will evaluate quotes using the following factors:

1. Technical Approach

2. Past Performance

3. Management, Staffing, and Readiness

4. Price

Relative Importance:

• Factors 1, 2, and 3, when combined, are significantly more important than Price

• Factor 1 is slightly more important than Factor 2

• Factor 2 is slightly more important than Factor 3

3. FACTOR 1 – TECHNICAL Capability

Evaluation Criteria

The Government will evaluate the Offeror’s understanding of the requirements and the soundness, feasibility, and effectiveness of the proposed technical capability for performing the SOW, including:

• Preventive maintenance approach that complies with OEM (Gibraltar) standards, inspection checklists, lubrication requirements, and extreme weather provisions

• Capability to diagnose and repair physical, mechanical, electrical, and control system issues

• Approach to maintaining DOD K12 / ASTM F2656 M50 rating

• Controls and electrical service capability, including:

o Allen Bradley PLC diagnostics and modifications o Fiber optic and copper communications troubleshooting o Electrical Troubleshooting and National Electrical Code (NEC) Compliant Repairs

• Heat trace replacement approach (Base Year Only), including:

o Compliance with section 2.6 of Attachment A

Version 1 Page 8 o Compliance with NEC and hazardous-area requirements o Work sequencing and traffic control constraints o Testing, verification, and warranty provisions

• Compliance with response time requirements for standard and emergency service

• Adherence to OEM-only parts usage and approval processes

The evaluation will consider whether the approach demonstrates a clear, low-risk, and effective method for ensuring continuous operational readiness of all six (6) wedge barriers.

4. FACTOR 2 –PAST PERFORMANCE

Evaluation Criteria

The Government will assess the relevance and quality of the Offeror’s demonstrated experience and past performance, including:

• Documented experience maintaining and repairing Gibraltar G-2000 Wedge Vehicle Barriers

• Experience with vehicle barrier control systems, including Allen Bradley PLCs

• Experience performing work in secure or mission-critical environments

• Quality, timeliness, and effectiveness of prior preventive maintenance and emergency repair services

• Demonstrated ability to preserve safety, reliability, and operational readiness

Three (3) past performance examples within the last seven (7) years will be evaluated for recency, relevance, and quality. The Government may use information obtained from references and other sources available to the Government.

5. FACTOR 3 – MANAGEMENT, STAFFING, AND READINESS

Evaluation Criteria

The Government will evaluate the Offeror’s ability to manage, staff, and support the requirement, including:

• Qualifications, certifications, and experience of proposed technicians and key personnel

• Factory training on Gibraltar barriers or equivalent systems

• Ability to meet 24/7/365 emergency availability requirements

• Staffing plans to support quarterly PMs, emergency calls, and surge conditions

• Supply chain readiness, including:

o OEM and authorized distributor relationships o On-vehicle and on-site stocked parts

Version 1 Page 9 o Ability to meet required parts delivery timelines

• Readiness to arrive fully equipped for scheduled and emergency work without remobilization

6. FACTOR 4 – PRICE

Evaluation Criteria

Price will be evaluated for fairness, reasonableness, and completeness, but not for adjectival rating.

The Government will evaluate:

• Preventive maintenance pricing (base and option years)

• Labor rates (standard, after-hours, weekend/holiday)

• Parts markup rates for OEM and COTS components

• Heat trace replacement pricing (Base Year Only)

Price realism will not be evaluated; however, prices that appear unbalanced, incomplete, or inconsistent with the technical capability may increase performance risk and be considered in the Best Value determination.

Submit price using Attachment B – Pricing Template

7. Rating Methodology for (NON-PRICE FACTORS)

The following ratings apply to Factors 1–3:

Color Rating Description Green Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Weaknesses are minor or will have little or no impact on contract performance.

No deficiencies exist. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Quote does not clearly meet requirements and does not demonstrate an adequate understanding of the requirements. Errors and omissions may exist. One or more weaknesses or significant weaknesses are noted. Risk of unsuccessful performance is high.

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Red Unacceptable Quote does not meet requirements and contains one or more deficiencies. Risk of unsuccessful performance is guaranteed.

Evaluation Definitions

• “Significant Strength” means an outstanding or exceptional aspect of the approach that greatly exceeds the acceptable level of quality and provides a beneficial capability.

• “Strength” means a significant aspect of the approach that exceeds the acceptable level of quality and provides a beneficial capability.

• “Weakness” is a flaw in the approach that increases the risk of unsuccessful performance.

• “Significant Weakness” is a flaw in the approach that greatly increases the risk of unsuccessful performance.

• “Deficiency” is a material failure of a proposal to meet the minimum acceptable level of performance or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful performance to an unacceptable level.

Representations and Certifications

• Quoters must be registered in SAM.gov and comply with applicable FAR representations and certifications.

2.10 PROCESS SCHEDULE

Below is the schedule for the procurement:

Solicitation Release: 01/12/2026

Visitors Access due: 01/14/2026

Site Visit: 01/16/2026

Questions Due from Quoter: 01/26/2026 11:00 AM ET

Government Answers provided back to Quoter: One week from Question Due Date

Quotes due: 02/09/2026

Government Source Selection: Week of 02/16/2026

Award: Week of 02/23/2026

NTP/ Contract Start: Day of Award

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2.11 POINTS OF CONTACT

Candice Kesselman, Contracting Officer at ckesselman@fbi.gov

2.12 ATTACHMENTS

Attachment Title

Attachment A SOW Vehicle Barrier Maint. Srvs. - CJIS- 01/12/2026 Attachment B Pricing Template Attachment C SF 1449