RFQ108 - Attachment 1 - Bridge Analysis Design and Rating Software - General Information.docx

IDAHO TRANSPORTATION DEPARTMENT

RFQ108

BRIDGE ANALYSIS, DESIGN AND RATING SOFTWARE

GENERAL INFORMATION

1. Purpose The Idaho Transportation Department (ITD) is requesting Quotes from Vendors for CSiBridge Software or equivalent as further detailed below.

2. Solicitation Contact Caylie Hansen, Contract Officer Phone: (208) 334-8088 Email: Caylie.Hansen@itd.idaho.gov

3. Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non Responsible and Non Responsive.

4. Specifications See Section 1 – Requirements & Specifications

5. Quote Your Quote may be submitted electronically via LUMA eProcurement system or email, (see below for additional details). Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO.

Electronic Submission:

LUMA eProcurement system – Enter your pricing in LUMA eProcurement system (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

6. Required Submittals See Attachment 2 – Price Sheet See Attachment 3 – Signature Page Though it is not mandatory to submit your Quotation electronically via LUMA eProcurement system, all vendors participating in a solicitation issued through LUMA eProcurement system must establish an account in the LUMA eProcurement system (even if submitting a quote via email or other method outside of LUMA eProcurement system). It is free to establish an account and only takes a few minutes of your time.

7. Award Award will be made, all or none, to the responsive responsible vendor with the lowest Total Five (5) Year Cost, as provided on Attachment 2, Price Sheet.

8. Term The initial term of the resulting Contract is one (1) year. Upon mutual, written agreement, the Contract may be renewed, extended or amended. The anticipated total Contract term is five (5) years.

The maintenance term for one (1) license will begin when ITD has the licensing key/code and is able to download the software.

9. Special Terms and Conditions The Contractor must provide CSiBridge Software or equal, product and support maintenance, product updates, and security patches for the products listed in Section 1 - Specifications and must agree to Special Terms and Conditions in Attachment 4 – Special Terms and Conditions, and Cloud Software Standard Terms and Conditions, https://purchasing.idaho.gov/governing-laws-and-policies/.

10. Price Adjustment Prices must be firm for the initial term of the Contract, from the effective award date of the Contract. A price adjustment will be considered with each renewal. If a price increase is requested, the Contractor must notify ITD in writing at least ninety (90) calendar days prior to the renewal date and provide supporting documentation of industry-wide increases. Increases will be limited to the actual cost increase to the Contractor or three (3%) percent, whichever is lower.

11. Termination for Convenience Either party may terminate this Contract for its convenience at any time upon written notification provided at least ninety (90) calendar days prior to the desired termination date. The Contractor’s sole obligation must be to complete the delivery of any Orders placed prior to receiving (or providing) a written notice of termination. ITD’s sole responsibility must be to pay for Orders placed prior to receiving (or providing) a written notice of termination that have been satisfactorily delivered and accepted.

RFQ108

SECTION 1 – REQUIREMENTS & SPECIFICATIONS

REQUIREMENTS

1. Brand Name The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

The Contractor must provide CSiBridge Advanced with Rating Software or equal, product and support maintenance, product updates, upgrades, and security patches for the products listed in Attachment 2 – Price Sheet and must agree to the terms and conditions in Attachment 4 – Special Terms and Conditions.

2. Delivery Electronic delivery must be complete within seven (7) calendar days after receipt of order (ARO). The contact for electronic will be provided once the solicitation has been awarded.

3. Authorized Distributor Submitting vendor(s) must be an authorized distributor of CSiBridge Software or equal.

4. Acceptance Acceptance will occur fourteen (14) calendar days after electronic delivery of the CSiBridge Software or equal, unless ITD notifies the Contractor in writing that the software does not meet the specifications.

5. Invoicing The Contractor must submit an electronic invoice within thirty (30) calendar days of acceptance to the email address identified below. Invoices submitted prior to acceptance or without the required information listed below will be returned to the Contractor for correction and resubmission.

The following information must be included with each invoice:

Contract Name and Number;

Invoice Number;

Contractor Contact Information;

Identification of the Billing Period and;

Itemization of Property delivered and accepted – description, quantity, unit of measure, unit price, extended price, and total invoice amount Invoices are to be sent to: HQAP@itd.idaho.gov

SPECIFICATIONS

1. Requirements:

The CSiBridge Advanced with Rating Software must:

1.1. Be a Cloud licensing system;

1.2. Have the ability to manage the licensing process online;

1.3. License server physically located in the United States hosted in the cloud and managed by the vendor and;

1.4. Floating license - the license will be available to check out by one ITD user at a time.

2. System Specifications:

2.1. Have the ability for multiple users to use the same license;

2.2. Have a single user interface for all functions;

2.3. Have load rating functionality;

2.4. Be a fully integrated system for 3D finite element modeling, analyzing, designing, and optimizing bridge structures;

2.5. Have non-linear analysis functionality;

2.6. Have the capability for moving loads and lanes to meet AASHTO Bridge Design Specifications and permitting needs;

2.7. Have system functionalities must comply with all AASHTO Bridge Design Specifications;

2.8. Have the ability to do soil structure interaction;

2.9. Be able to design and load rate composite steel I- and U- girder, concrete box and multicell concrete box girder, precast I- and U- girder, and T-Beam bridges and; have a bridge modeler to assist in quickly and efficiently input steel and concrete bridge structure models and;

2.10. Be able to analyze complex geometric bridges, such as curved and highly skewed structures.

3. Training

3.1. Training manuals and modules must be provided via an online platform at no additional cost to ITD.

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