RFQ - Weapons Storage System CLAB.pdf

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

SMALL CONSTRUCTION SOLICITATION

Bidders are requested to provide quotes on this requirement defined as:

REQUEST FOR QUOTES

RFQ-785-2600000022

Weapons Storage System Kentucky State Police Central Laboratory Frankfort, Kentucky

The bidder agrees to furnish all labor, materials, supplies and services to complete this requirement in accordance with the attached project description, plans, and/or specifications for the lump sum bid amount as set forth below:

Rolling Weapons Storage System $_____________________________

Installation $_____________________________

TOTAL AMOUNT COMBINED $_____________________________

SIGN IN SPACE BELOW - FAILURE TO SIGN INVALIDATES BID

SIGNED BY: FIRM:

PRINT NAME: ADDRESS:

TITLE:

CITY STATE ZIP CODE

DATE:

TELEPHONE NO:

FEDERAL ID. NO. OR SOCIAL SECURITY NO. EMAIL:

QUOTATION SUBMITTAL

Contractor assumes full responsibility for timely delivery off this Quotation in compliance with the described procedures and conditions as stated below. Contractor must email Page 1 of this Request for Quotation to decacontracting@ky.gov.

The Affidavit will be required by the successful bidder.

SEND QUOTES TO:

Kristi Sharp, Statewide Procurement Manager Division of Engineering and Contract Administration 403 Wapping Street, 2nd Floor Frankfort, KY 40601-2638 Phone No. 502-330-9858 Email: decacontracting@ky.gov

Quotation Receipt Closing Date: March 23, 2026 4:00 PM, Eastern Time

The Quotation must be received before the specified closing hour and date for receipt of Quotations.

A Quotation received after the scheduled closing time for reception of Quotations is a "Late Quotation" and may not be considered providing any legal Quotation has been received.

Bidder assumes full responsibility for timely delivery of the Quotation in compliance with the above described procedures and conditions.

METHOD OF BIDDING

Quotations will be received from responsible Contractors on a Lump Sum Bid Basis for the total project. All phases of work shall be bid to and through the Prime Contracting firms.

ACKNOWLEDGEMENT OF ADDENDA TO SOLICITATIONS

Receipt of an addendum to a solicitation shall be acknowledged by the offeror. Such acknowledgement shall be received prior to the hour and date specified for receipt of offers. Verbal acknowledgement shall not be accepted. Failure to acknowledge addenda may cause the offer to be considered non-responsive. Solicitation responses using the latest modified version of the solicitation that incorporates all addenda to the solicitation will be considered acceptable for this requirement.

METHOD OF AWARD

Award shall be issued on the lowest responsive bid by a responsible bidder. Award will be based on the lowest cost to the Commonwealth meeting terms, conditions, plans, and specifications.

RIGHT TO REJECT

The Commonwealth reserves the right to reject any and all Quotations and to waive all informalities and/or technicalities where the best interest of the Commonwealth may be served.

QUOTATION WITHDRAWAL

No bidder may withdraw his Quotation for a period of thirty (30) days after the date set for receipt of Quotation.

TAXES

Kentucky Sales and/or Use Tax mailto:decacontracting@ky.gov

Bidders are informed that construction contracts for the Commonwealth of Kentucky are not exempt from the provisions of the Kentucky Sales and/or Use Tax. All adjustments and allowances for the current Sales/or Use Tax shall be provided for in the Quotation amount and no later adjustments to the Quotation Sum will be permitted and/or made on this basis.

INSURANCE

"The Contractor shall furnish the Owner with certificates evidencing the required insurance coverage prior to commencing work. Contractor shall keep up-to-date copies of such certificates on the file with Owner until work is completed.

Contractor shall procure and maintain for the duration of the Quotation insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees or subcontractors.

Commercial General Liability:

$250,000 combined single limit per occurrence for bodily injury, personal injury and property damage with a $250,000 annual aggregate.

Workers' Compensation limits as required by the Labor Code of the Commonwealth of Kentucky and employers liability limits of $1,000,000 per accident.

PERFORMANCE AND PAYMENT BONDS

No Performance and Payment Bonds are required on this project.

SAFETY OF PERSONS AND PROPERTY

The Contractor shall continuously maintain adequate protection of all Work from damage and shall protect the Owner's property from injury or loss arising in connection with this Solicitation. He shall make good any such damage, injury, or loss, except such as may be directly due to errors in the Solicitation or caused by agents or employees of the Owner. He shall adequately protect adjacent property as provided by law and the Solicitation.

The Contractor shall take all necessary precautions for the safety of employees on the Work site, and shall comply with all applicable provisions of federal, state, and municipal safety laws and building codes to prevent accidents or injury to persons on, about, or adjacent to the premises where the Work is being performed.

HAZARDOUS MATERIALS

In the event the Contractor unexpectedly encounters on the site material reasonably believed to be asbestos, polychlorinated biphenyl (PCB) or other classified hazardous substances/materials which have not been rendered harmless, the Contractor shall immediately stop Work in the area affected and report the condition to the Owner. The Work in the affected area shall not thereafter be resumed except by written agreement of the Owner and Contractor if in fact the material is asbestos, polychlorinated biphenyl (PCB), or other classified hazardous substances/materials which have not been rendered harmless. The Work in the affected area shall be resumed in the absence of any classified hazardous substances/materials or when it or they have been rendered harmless.

CORRECTION OF WORK PRIOR TO FINAL PAYMENT

The Contractor shall promptly correct Work, which is rejected by the Department as failing to conform to the requirement of the Solicitation.

In addition to being responsible for correcting the Work and removing any nonconforming Work or materials which are not corrected from the jobsite, the Contractor shall bear all other costs of bringing the affected Work into compliance with the Solicitation.

If the Contractor fails to correct nonconforming Work within a reasonable time, the Owner may take steps to correct the Work itself. If, within a ten (10) day period after receipt of written notice to correct the nonconformity, the Contractor has not made serious efforts to correct the nonconformity, the Owner may without prejudice to any other remedies it may have, proceed to correct the non-conforming Work.

An equitable deduction from the Quotation Sum will be made to cover the cost of correcting the Work.

TERMINATION OF CONTRACT FOR CONVENIENCE OF OWNER

The Owner, for any reason whatsoever, may terminate the Quotation for its own convenience when it determines that such termination will be in the best interest of the Commonwealth of Kentucky. The Owner shall give written notice of such termination to the Contractor specifying when termination becomes effective. The Contractor shall incur not further obligations in connection with the Work and the contractor shall stop Work when such termination becomes effective. The Contractor shall also terminate outstanding orders and subcontracts. The Contractor shall settle the liabilities and claims arising out of the termination of subcontracts and orders. The Owner may direct the Contractor to assign the Contractor's right, title and interest under termination orders or subcontracts to the Owner or its designee. The Contractor shall transfer title and deliver to the Owner such completed or partially completed Work and materials, equipment, parts, fixtures, information and Quotation rights as the Contractor has. The Commonwealth shall negotiate a fair and just settlement with the Contractor in accordance with 200 KAR 5:312 Section 2. In such event, the following procedure shall be required:

1) The Contractor shall submit a termination claim to the Owner specifying the amounts due because of the termination for convenience together with costs, pricing or other data required by the Owner. If the Contractor fails to file a termination claim within one (1) year from the effective date of termination, the Owner shall pay the Contractor, an amount derived in accordance with paragraph (3) below:

2) The Owner and the Contractor may agree to the compensation, if any, due to the contractor hereunder pursuant to200 KAR 5:312 Section 2;

3) Absent agreement to the amount due to the Contractor, the Owner shall pay the Contractor the following amounts:

a) Contract prices for labor, materials, equipment and other services accepted under this Quotation.

b) Reasonable costs incurred in preparing to perform and in performing the terminated portion of the Work and in terminating the Contractor's performance, plus a fair and reasonable allowance for direct jobsite overhead and profit thereon (such profit shall not include anticipated profit or consequential damages); provided however, that if it appears that the Contractor would have not profited or would have sustained a loss if the entire Quotation would have been completed, no profit shall be allowed or included and the amount of compensation shall be reduced to reflect the anticipated rate of loss, if any;

c) Reasonable cost of settling and paying claims arising out of the termination of subcontracts or orders pursuant to the initial Paragraph of this Article. These costs shall not include amounts paid in accordance with other provisions hereof.

The total sum to be paid the Contractor under this Article shall not exceed the total Quotation Sum, as properly adjusted, reduced by the amount of payments otherwise made, and shall in no event include duplication of payment.

TERMINATION OF CONTRACT FOR CAUSE

If the Contractor should be adjudged as bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency or, if the Contractor does not perform the Work, or any part thereof, in a timely manner, supply adequate labor, supervisory personnel or proper equipment or materials, or if it fails to timely discharge its obligations for labor, equipment and materials, or proceeds to disobey applicable law, or otherwise commits a violation of a material provision of the resulting Quotation, then the Owner, in addition to any other rights it may have against the Contractor or others, may terminate the performance of the Contractor upon ten (10) days written notice by registered mail of declaration of default and assume possession of the Project site and of all materials and equipment at the site and may complete the Work. In such case, the Contractor shall not be paid further until the Work is complete. After final completion has been achieved, if any portion of the Solicitation Sum, as it may be modified hereunder, remains after the cost to the owner of completing the Work, including all costs and expenses of every nature incurred, has been deducted by the Owner, such remainder shall belong to the Contractor. Otherwise, the Contractor shall pay and make whole the Owner for such cost. This obligation for payment shall survive the termination of the Quotation. In the event the employment of the Contractor is terminated by the Owner for cause pursuant to this Article and it is subsequently determined by a Court of competent jurisdiction that such termination was without cause, such termination shall thereupon be deemed a Termination for Convenience and the provisions of that Article shall apply.

INDEMNIFICATION

The Contractor shall indemnify and hold the Owner harmless from any and all claims, liability, damage, loss, cost and expense of any and all claims, liability, damage, loss, cost and expense of every type whatsoever including, without limitation, attorneys' fees and expenses, in connection with the Contractor's performance of this Contract, performance of this Contract, provided that such claims, liability, damage, loss, cost or expense is due to sickness, personal injury, disease or death, or to loss or destruction of tangible property (other than the Work itself), including loss of use resulting therefrom, to the extent caused by the Contractor, or anyone for whose acts the Contractor may be liable, regardless of whether such liability, claim, damage, loss, cost or expense is caused in part by the Owner.

CLEANUP

The Contractor shall at all times keep the Project premises and surrounding area free from the accumulation of waste materials or rubbish caused by his operations in connection with the Project. Upon completion of the Work, and prior to final inspection and materials, rubbish, Contractor's construction equipment, tools, machinery, and surplus materials and leave the Project (including but not limited to glass, hardware, fixtures, masonry, tile and marble) in a clean and usable condition satisfactory to the Architect. If the Contractor fails to clean up as provided in the Contract Documents, the Owner may perform the cleaning tasks and charge cost to the Contractor.