RFQ Water Heater Shower House Tent Camping.docx

Needed Service or Supply: Water Heater for Shower House Ordering Location and Address: Pymatuning State Park, 6100 Pymatuning Lake Road, Andover, OH 44003 Manager Christopher Reeher cell 440-261-1468 office 440-261-4551

Project Background Park needs a new water heater for the shower house in the tent camping area. Pymatuning State Park is requesting proposals from qualified contractors to provide and install a tankless water heater system in place of the existing 100 gallon propane water heater and associated 200 gallon storage tank.

Specifications/Scope of Work Shipping costs must be included in the cost of the item.

· Removal and disposal of existing H/W tank, associated pipe and fittings and holding tank

· Furnish and install – (2) Navien NPE- A2 OR NPE- S2 or reasonable alternative manufacturer. Unit selection depends on existence of recirculation pump.

· Units to supply hot water to (6) community showers and (8) hand wash sinks.

· Furnish and install – Appropriate valve kits, vent dampers and expansion tank(s) as specified and/ or recommended by manufacturer

· Furnish and install – All associated piping, fittings and venting required.

· Furnish and install – propane piping and fittings as manufacturer recommends

· Any required electrical work shall be coordinated by the contractor and associated costs included in the proposal

· Perform system startup and ensure system is working properly

· Schedule and hold a brief training on the new system with park staff – coordinate date/ time with park management

· Bids should include an anticipated completion date, based on expected unit and material lead-times and contractor availability.

Old water heater:

Completion/Delivery Date: as soon as possible

Site Visit & Point of Contact Site visits are encouraged and welcome weekdays between 7:30am and 4:00pm. Coordinate site visits with: Park Manager – Christopher Reeher (440)261-1468 or Assistant Park Manager – Alex Cornicelli (440)-261-1290 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder may be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Invoices Origin-DNR-N05

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through December 31, 2025.

11. Any goods/services received after December 31, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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