RFQ W912JV25C3005 - CRO Forest Restoration Project_v1.0.pdf

RFQ W912JV25C3005 Page 1 of 6

State of Oregon

Oregon Military Department

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER***

CAMP RILEA

Forest Restoration Project

RFQ NUMBER W912JV25C3005

QUOTES MUST BE RECEIVED BY:

SEPTEMBER 4, 2025 BY 2:00 P.M. PACIFIC TIME (PT)

RFQ PURPOSE:

The Oregon Military Department (OMD) is requesting quotes from qualified contractors to plan and implement forest restoration activities at Camp Rilea. The purpose of this RFQ is to select a contractor capable of enhancing forest health, habitat, and resilience in Priority Areas (PA) 1–4 through effective planning and execution of restoration treatments.

Evaluation will be based on the Base Bid and any Additive Alternates at OMD’s discretion. All submitted costs, provided using the Pricing Submittal Sheet format, will be reviewed for fair and transparent comparison, and award will be made to the responsive, responsible Offeror whose total evaluated pricing is determined to be fair, reasonable, and in the best interest of

OMD.

PROJECT SCOPE:

This project consists of planning and executing forest restoration treatments at Camp Rilea, in alignment with the 2021 Forest Management Plan (FMP). The scope of work is divided into two tasks:

• Task 1 – Implementation Plan Development: Contractor shall prepare a detailed Implementation Plan identifying site-specific restoration prescriptions, schedules, and methods. The plan must be reviewed and approved by OMD prior to field execution.

• Task 2 – Field Execution: Upon OMD approval of the Implementation Plan and subject to funding availability, Contractor shall implement restoration treatments in PAs 1–4. Work includes all labor, equipment, materials, supervision, and reporting necessary to complete restoration activities as defined in the approved Implementation Plan.

Attached, incorporated by reference:

1. Exhibit 1: Camp Rilea Forest Management Plan (FMP), November 2021

2. Exhibit 2: Map, Camp Rilea Project Priority Areas (Overview)

3. Exhibit 3: Map, Camp Rilea Project Priority Area 1

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4. Exhibit 4: Map, Camp Rilea Project Priority Area 2

5. Exhibit 5: Map, Camp Rilea Project Priority Area 3

6. Exhibit 6: Map, Camp Rilea Project Priority Area 4

PROJECT SITE

The Project Site is located at 33168 Patriot Way, Warrenton, OR 97146, within the Camp Rilea Armed Forces Training Center.

The specific treatment areas are further defined in the Priority Area maps (Exhibits 2-6), which identify the boundaries and locations targeted for restoration activities under this Project.

SCOPE OF WORK

Task 1 – Implementation Plan Preparation (Base Bid)

The Contractor shall develop an Implementation Plan for forest restoration based on the 2021 Forest Management Plan. The Plan must address only the Forest Management Units (FMUs) listed under each PA in this solicitation and provide the framework necessary to support immediate execution of restoration activities.

The Contractor shall:

1. Review Existing Resources:

• Assess the existing forest inventory and 2021 Forest Management Plan.

• Identify relevant conditions within each PA and FMU.

2. Coordination and Field Assessment:

• Engage with OMD and ORARNG staff to discuss project objectives and constraints.

• Conduct field visits to each PA and FMU to verify conditions and gather site-specific information.

3. Implementation Plan Development:

The Plan shall include, at minimum:

• Thinning and Planting Prescriptions: Include detailed planting designs within each unit.

• Execution Timelines: Provide schedules for all planned restoration activities.

• Operational Details: Identify road conditions, equipment to be used, locations to yard and chip thinned material, permit requirements, and ODF notifications.

• Measurable Objectives and Safety Protocols: Ensure alignment with the 2021 Forest Management Plan.

• Deliverables: Documents, maps, and schedules necessary to immediately execute restoration activities.

4. Meetings and Coordination:

• Assume 3–5 planning meetings with the project team (virtual or in-person). Additional meetings will be negotiated as needed.

5. Deliverables:

• A complete, actionable Implementation Plan for all PAs and FMUs, ready for execution.

• Supporting maps, schedules, and operational details.

Task 2 – Execution of Restoration Treatments (Optional / Alternate Bids)

Contractor shall execute pre-commercial thinning (PCT) and planting within the PAs listed below, per the approved Task 1 Implementation Plan. Execution is contingent on OMD approval of Task 1 and funding availability.

Priority Areas and Goals:

• Priority Area 1 (PA1 – 133.3 acres; UF1 & UF4):

• Goal: Reduce tree density to promote forest health and support ground maneuver training with 30–50 ft visibility.

• Activities: PCT and planting required for UF1 and UF4.

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• Priority Area 2 (PA2 – 59.4 acres; UF1 & UF4):

• Goal: Reduce tree density to reduce wildfire risk and promote forest health.

• Activities: UF1 – PCT and planting; UF4 – PCT only.

• Note: Includes small arms ranges; trees beyond target areas may contain bullets.

• Priority Area 3 (PA3 – 66 acres; UF1, UF3, UF6, Open Meadow):

• Goal: Reduce tree density to promote forest health and support ground maneuver training.

• Activities: UF1 – PCT and planting; UF3, UF6, Open Meadow – planting only (understocked areas).

• Priority Area 4 (PA4 – 46 acres; UF4):

• Goal: Reduce tree density to reduce wildfire risk and promote forest health.

• Activities: UF4 – PCT with possible planting.

• Note: Includes small arms ranges; trees beyond target areas may contain bullets.

General Thinning and Planting Guidelines:

Pre-Commercial Thinning (PCT):

• Target trees <10” DBH; reduce UF1 & UF4 from ~1170 to 400 trees/acre.

• Cut stumps ≤8” high; encourage beneficial fungi growth.

• Yard and chip thinned trees on-site; no invasive species in chips.

• Coordinate storage/piling locations with OMD staff.

• Retained trees must remain undamaged; no hangers or leaning trees left on leave trees.

Tree and Shrub Planting:

• Follow species, location, and spacing per Task 1 Implementation Plan and Forest Management Plan.

• Clear 18” diameter rings around plantings; mulch 18” diameter, 2” deep with weed-free chips from PCT/brush management.

• Control scotch broom only in areas where planting will occur, using cutting, hand-pulling, or spot application of triclopyr-based herbicide as needed prior to planting. Apply herbicides according to Oregon laws, OMD IPM requirements, and EPA label instructions; maintain 3’ buffer from sensitive water resources.

• Stocking: Add 50 trees/acre where recommended.

Contractor Responsibilities:

• Maintain ongoing communication with OMD POC; provide updates on progress.

• Conduct operations in compliance with the Oregon Forest Practices Act and state laws.

• Coordinate scheduled work with Camp Rilea staff to avoid conflicts with military training.

• Provide all labor, equipment, supervision, transportation, supplies, and incidentals.

• Operate on existing roads unless otherwise authorized; minimize damage and repair any negligent damage at Contractor’s expense.

• Ensure all project crew members have valid U.S. driver’s licenses or identification for site access.

• Participate in walk-through inspections to validate completed work prior to invoicing.

• Submit monthly invoices unless otherwise agreed with OMD POC.

Assumptions:

• All work shall be conducted in accordance with applicable safety standards and the 2021 Forest Management Plan.

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SINGLE POINT(S) OF CONTACT “POC”:

The single Point of Contact “POC” for all questions regarding the RFQ, forms, Specifications, Plans, bidding process, changes, clarifications, the award process, and any other issues that may arise is:

Name: Corey Brech – Contract Specialist

Address: Oregon Military Department

AGI-CRO

91204 Rilea Oregon Rd Warrenton OR 97146

Phone: 971-355-4586

E-mail: corey.brech@omd.oregon.gov

OFFER SUBMISSION

QUOTES MUST BE RECEIVED BY September 4, 2025 at 2:00 P.M. PT

Offerors may submit their bids via email, common carrier, or in person. All bids must be addressed to the single point of contact listed in this RFQ. Faxed bids will not be accepted. All bids must be received by the date and time listed on page 1 of the RFQ.

Late bids will be deemed nonresponsive and given no further consideration.

QUOTES MUST BE SUBMITTED TO SINGLE POINT OF CONTACT

QUOTES MUST BE SUBMITTED ON THE PROVIDED PRICING SUBMITTAL FORM

TIME FOR OFFER ACCEPTANCE

An Offeror’s Offer is a firm Offer, irrevocable, valid and binding on the Offeror for not less than sixty (60) calendar days after the Closing date of the RFQ. OMD may request that Offerors extend, in Writing, the time during which OMD may consider their Offers. If an Offeror agrees to such extension, the Offer shall continue as a firm Offer, irrevocable, valid and binding on the Offeror for the agreed-upon extension period.

AWARD AND WORK SEQUENCE

OMD expects to award the Base Bid to the selected Offeror shortly after the conclusion of the solicitation. Upon OMD approval of the Implementation Plan, the same Contractor will continue with Task 2 – Field Execution, including all Additive Alternates in the order specified, as funding and priorities allow.

Offerors should understand that:

1. The selected Contractor is expected to perform all work associated with the Base Bid and any Additive Alternates that OMD elects to fund.

2. Work will be sequenced according to OMD direction and funding availability; the Contractor shall be prepared to execute each phase in the order approved.

3. Pricing for Additive Alternates shall remain valid and inclusive of all labor, equipment, materials, and associated restoration activities for the duration of the project.

mailto:corey.brech@omd.oregon.gov

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RFQ W912JV25C3004

PRICING SUBMITTAL FORM

CAMP RILEA

Forest Restoration Project

PRICING SUBMITTAL INSTRUCTIONS:

Offerors shall enter pricing and other required information for all Bid Items listed in this Pricing Submittal Form. If this Pricing Submittal Form is replaced by Addenda then Offerors shall use the Addenda forms to provide pricing and other required information. If the Pricing Submittal Form is only modified by Addenda, then Offerors shall follow the instructions in the Addenda for making modifications to the Pricing Submittal Form. Failure to supply the required information in the Pricing Submittal Form or subsequent Addenda may result in Bid rejection as non-responsive.

BASE BID – Task 1, Implementation Plan Preparation:

Provide a lump-sum price to develop the Implementation Plan for all Priority Areas (1-4), meeting all requirements in Section 3.1 of the SOW. Price must include all labor, travel, coordination meetings, and submittals necessary to complete the plan.

BASE BID - LUMP SUM: $_________________________

ADDITIVE ALTERNATES – Task 2, Field Execution:

Offerors shall provide per-acre pricing for Precommercial Thinning (PCT) and planting, and other specified restoration tasks in Priority Areas (PA) 1 through 4 at Camp Rilea. All associated tasks (including yarding, chipping/piling, invasive species control, mulching, snag creation, and woody debris management) are considered part of the per-acre price. Estimated acreages are provided for each PA to guide cost calculations.

General Pricing Instructions:

• Per-acre pricing shall include labor, equipment, materials, and supervision necessary to complete each PA in accordance with the approved Implementation Plan and the 2021 Camp Rilea Forest Management Plan (FMP).

• Estimated acreages are approximate; final quantities will be confirmed during field implementation.

• Offerors are encouraged to review all reference materials to ensure accurate and complete pricing submissions.

• Prices shall remain valid for the bid acceptance period.

ADDITIVE ALTERNATE 1. PA-1 (133.3 acres – UF1 and UF4)

Scope: PCT (<10” DBH to 400 TPA), yarding, chipping/piling, planting (50 TPA), invasive species control, mulching.

PCT PRICE PER ACRE: $_________________________

PLANTING PRICE PER ACRE: $_________________________

ADDITIVE ALTERNATE 2. PA-2 (59.4 acres – UF1 and UF4)

Scope: PCT (<10” DBH to 400 TPA), yarding, chipping/piling, planting (50 TPA), invasive control, mulching.

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ADDITIVE ALTERNATE 3. PA-3 (66 acres – UF1, UF3 and UF6 and adjacent meadows)

Scope: PCT (110–140 TPA), invasive species removal (<5%), planting (250–300 trees per acre), mulching, snag creation, woody debris management.

ADDITIVE ALTERNATE 4. PA-4 (46 acres – UF9 and adjacent meadows)

Scope: Meadow restoration to ≥70% vegetative cover, invasive species removal (<3%), grass/forb planting, thinning (120–150 TPA), planting with ≥85% survival, woody debris ≤10 tons/acre.

OFFEROR INFORMATION

COMPANY NAME:

ADDRESS:

ADDRESS:

AUTHORIZED REPRESENTATIVE NAME: TITLE:

SIGNATURE: DATE:

EMAIL ADDRESS:

CONTACT PHONE: CELL:

UEI NUMBER: Expiration Date: