RFQ W912JV25C3003 - CRO Invasive Scotch Broom Control.pdf

RFQ W912JV25C3003 Page 1 of 4

State of Oregon

Oregon Military Department

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER***

CAMP RILEA

Invasive Scotch Broom (Cytisus scoparius) Control

RFQ NUMBER W912JV25C3003

QUOTES MUST BE RECEIVED BY:

SEPTEMBER 4, 2025 BY 2:00 P.M. PACIFIC TIME (PT)

RFQ PURPOSE:

The scope of work for this Project will consist of extensive clearing of invasive Scotch Broom (Cytisus scoparius) within designated treatment areas through a combination of mechanical removal and chemical treatment.

PROJECT SCOPE:

Invasive Scotch Broom is degrading native coastal prairie and forest habitats at Camp Rilea and reducing usable training area for Soldiers. The Oregon Military Department (OMD) seeks to control more than 300 acres of infestation to improve ecosystem function and training resiliency.

The Contractor shall furnish all labor, equipment, tools, materials, transportation, and supervision necessary to perform Scotch Broom control in designated areas (Exhibits 1 and 2). Control methods will combine mechanical removal and chemical treatment.

For this Project, “Control” is defined as reducing the density and viability of Scotch Broom to meet project objectives, specifically:

• Mechanical removal of mature plants by cutting, pulling, or grubbing to eliminate standing biomass and root crowns where feasible.

• Chemical treatment of cut stumps, basal stems, resprouts, and seedlings to suppress regrowth and prevent re-establishment.

Attached, incorporated by reference:

1. Exhibit 1: Map of treatment areas and sensitive wetlands (with 3-foot buffer marked)

2. Exhibit 2: Priority Area Map

3. Exhibit 3: AGO Form 200-1-16 Pesticide Reporting Form

RFQ W912JV25C3003 Page 2 of 4

PROJECT SITE

The Project Site is located at 33168 Patriot Way, Warrenton, OR 97146, within the Camp Rilea Armed Forces Training Center.

The specific treatment areas are further defined in the Priority Area Map (Exhibit 2), which identifies the boundaries and locations of invasive Scotch Broom targeted for control under this Project.

SCOPE OF WORK

Treatment Areas:

• Priority Area 1: Mixed pine/spruce with Scotch broom understory and native forbs/grasses/mosses.

• Priority Area 2: Open area with scattered trees and bonsai-like regrowth from previous mowing; mature broom along tree lines.

• Additional treatment areas to be assigned upon completion of Priority Areas 1 and 2.

Sequence of Work:

1. Attend a project kick-off meeting and site briefing within 14 business days of contract award.

2. Begin work in the northwest section of Priority Area 1 and proceed south.

3. Treat the northeast section of Priority Area 1 next.

4. Complete Priority Area 2 after Priority Area 1.

5. Coordinate with OMD POC for next assigned areas thereafter.

Mechanical Removal:

• Cut all Scotch broom below the basal node (near ground level where stem changes color).

• Use hand tools or hand-held power tools; chainsaws allowed only where necessary.

• Small plants may be hand-pulled or removed with an Uprooter or similar tool.

• Leave cut material in place unless otherwise directed.

Chemical Treatment:

• Apply triclopyr-based herbicide (e.g., Garlon or Crossbow) with indicator dye to cut stems immediately after cutting (within 1–2 minutes).

• Follow herbicide label instructions and Oregon State Pesticide Laws — the label is the law.

• Ensure all pesticides are approved by the OMD POC before use.

• Store, handle, and dispose of chemicals per all federal and state regulations.

• Maintain a 3-foot no-spray buffer around sensitive water resources (wetlands shown on Exhibits 1 and 2).

Reporting Requirements:

• Complete and submit AGO Form 200-1-16 or equivalent pesticide reporting form for all invoiced work.

• Submit reports with each monthly invoice to the OMD contract POC.

• Maintain a GPS log of treated patches.

Access and Security:

• All crew members must present valid U.S. driver’s license or ID for site access.

• Use existing paved/unpaved roads for access.

• Schedule all activities in advance with OMD POC to avoid conflicts with military training.

Deliverables:

• GPS maps or shapefiles showing all treated areas.

• Monthly pesticide application reports.

RFQ W912JV25C3003 Page 3 of 4

• Monthly invoices for completed and inspected work.

• Participation in walk-through inspections with OMD to verify completion before invoicing.

Schedule:

• Work to begin as soon as feasible after award, subject to weather and scheduling.

• Notify OMD POC immediately of weather delays to reschedule.

• Substantial completion no later than September 30, 2026, with possible extension for weather or access delays.

SINGLE POINT(S) OF CONTACT “POC”:

The single Point of Contact “POC” for all questions regarding the RFQ, forms, Specifications, Plans, bidding process, changes, clarifications, the award process, and any other issues that may arise is:

Name: Corey Brech – Contract Specialist

Address: Oregon Military Department

AGI-CRO

91204 Rilea Oregon Rd Warrenton OR 97146

Phone: 971-355-4586

E-mail: corey.brech@omd.oregon.gov

OFFER SUBMISSION

QUOTES MUST BE RECEIVED BY September 4, 2023 at 2:00 P.M. PT

Bidders may submit their bids via email, common carrier, or in person. All bids must be addressed to the single point of contact listed in this RFQ. Faxed bids will not be accepted. All bids must be received by the date and time listed on page 1 of the RFQ.

Late bids will be deemed nonresponsive and given no further consideration.

QUOTES MUST BE SUBMITTED TO SINGLE POINT OF CONTACT

QUOTES MUST BE SUBMITTED ON THE PROVIDED PRICING SUBMITTAL FORM

TIME FOR OFFER ACCEPTANCE

An Offeror’s Offer is a firm Offer, irrevocable, valid and binding on the Offeror for not less than sixty (60) calendar days after the Closing date of the RFQ. OMD may request that Offerors extend, in Writing, the time during which OMD may consider their Offers. If an Offeror agrees to such extension, the Offer shall continue as a firm Offer, irrevocable, valid and binding on the Offeror for the agreed-upon extension period.

mailto:corey.brech@omd.oregon.gov

RFQ W912JV25C3003 Page 4 of 4

RFQ W912JV25C3003

PRICING SUBMITTAL FORM

CAMP RILEA

Invasive Scotch Broom (Cytisus scoparius) Control

PRICING SUBMITTAL INSTRUCTIONS:

Bidders shall enter pricing and other required information for all Bid Items listed in this Pricing Submittal Form. If this Pricing Submittal Form is replaced by Addenda then Bidders shall use the Addenda forms to provide pricing and other required information. If the Pricing Submittal Form is only modified by Addenda, then bidders shall follow the instructions in the Addenda for making modifications to the Pricing Submittal Form. Failure to supply the required information in the Pricing Submittal Form or subsequent Addenda may result in Bid rejection as non-responsive.

BASE BID

Mechanical removal and herbicide treatment of invasive Scotch broom per SOW, including mobilization, labor, equipment, herbicide, PPE, supervision, and reporting.

General Pricing Instructions:

1. Unit price shall include all costs for mobilization/demobilization, labor, equipment, tools, herbicide, PPE, fuel, travel, GPS mapping, pesticide reporting, and any other expenses required to complete the work per SOW.

2. Quantities are estimates only; payment will be based on actual treated acreage verified by GPS log and OMD inspection.

Estimated Quantity (Acres): 300

UNIT PRICE ($/Acre): $_________________________

BASE BID – TOTAL BID PRICE: $_________________________

(Total Bid Price = Estimated Quantity × Unit Price)

BIDDER INFORMATION

COMPANY NAME:

ADDRESS:

ADDRESS:

AUTHORIZED REPRESENTATIVE NAME: TITLE:

SIGNATURE: DATE:

EMAIL ADDRESS:

CONTACT PHONE: CELL:

UEI NUMBER: Expiration Date: