RFQ - W912DY23Q0118 - USAG Ansbach Bavaria Rheinland Rpl Appliances.pdf

USAG Ansbach WH 8300, Bavaria WH61, Kaiserslautern WH 1272 Replacement Appliances

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

The requirement is to procure an replacement appliances for USAG Ansbach WH 8300, Bavaria WH61, Kaiserslautern WH 1272. The combined synopsis/solicitation/Request for Quote (RFQ) number is W912DY-23-Q-0118. This number shall be referenced by contractors on their quotes and related correspondence. This RFQ is 100% total small business set-aside. The NAICS code is 335220 (Appliances, Other) and Size Standard of 1,500 Employees apply to this procurement.

Contractors must be registered in the System of Award Management (SAM) with no exclusions to be considered for award. The website for SAM is https://sam.gov/portal/SAM#1

Quotes must be sent to Contract Specialist Anna Pope, anna.pope@usace.army.mil No later than 19 July 2023, 1:00 PM CST (1300 Hours).

Please submit questions NLT 22 June 2023, 1:00 PM CST (1300 Hours).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 effective 16 March 2023.

W912DY23Q0118

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Furnishings: Ansbach – WH 8300 Appliance

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Ansbach – WH 8300, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

0002 1 Lot Furnishings: Bavaria, Graf Vilseck WH 61

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Bavaria, Graf Vilseck WH 61, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0003 1 Lot Furnishings: Rheinland Pfalz – WH 1272

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Rheinland Pfalz WH 1272, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0004 6 Months OPTION Storage: Ansbach WH 8300

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0005 6 Months OPTION Storage: Bavaria, Graf VIlseck WH 61

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0006 6 Months OPTION Storage: Rheinland Pfalz WH 1272

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause--

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People's Republic of China.

Covered telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS--NOTICE AND REPRESENTATION (JUN

2020)

(a) Definitions. As used in this provision--

Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area.

United States person as defined in 26 U.S.C. 7701(a)(30) means--

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if--

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C- 1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror would claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue. The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that--

(1) It [_]is [_]is not a foreign person; and

(2) If the Offeror indicates ``is'' in paragraph (d)(1) of this provision, then the Offeror represents that--I am claiming on the IRS Form W-14 [__] a full exemption, or [__] partial or no exemption [Offeror shall select one] from the excise tax.

(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then--

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract;

and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

(f) If the Offeror selects ``is'' in paragraph (d)(1) and ``partial or no exemption'' in paragraph (d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

INSTRUCTIONS TO QUOTERS

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 25 July 2023

B. Required install dates are as follows:

Building- DTRA Admin Install Start not earlier than: 14 November 2023 Install Completion not later than: 12 December 2023

Building- DTRA Admin Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost to be considered eligible for award.

If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. This option for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location. If storage is required in excess of 6 months, a new storage amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Clauses.

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW,

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW,

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING BLDG DTRA Admin 1 page ATTACHMENT # 1 – LINE ITEM PRICING BLDG DTRA Admin 1 page ATTACHMENT # 1 – LINE ITEM PRICING BLDG DTRA Admin 1 page ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 6 pages ATTACHMENT # 3 – STATEMENT OF WORK 13 pages ATTACHMENT # 4 – CONTRACTOR PERFORMANCE EVALUATION 2 pages ATTACHMENT # 5 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 6 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 7 – TECHNICAL DOCUMENTS CHECKLIST 30 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. Safety Plans. The Contractor shall be responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

E. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

F. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing:

FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice. Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, shall be provided for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. At the time of quote, Contractors shall provide the most current documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the Contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID shall be provided by the Contractor, unless otherwise specified. All salient features of items specified in the FID shall be addressed on the cut sheets.

When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a Contractor has or has not met the specifications shown in the FID. The burden of providing information, which shall be organized and sequential according to the FID, shall be the responsibility of the Contractor. The

Government shall not be held responsible for Contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

G. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet shall include model numbers for all items. Attachment 1 shall reflect only items provided through a teaming agreement, unless specified as open market items.

Contractors shall provide pricing for all line items, even if the amount is $0. Contractors are encouraged to provide discounts off of schedule contract prices on the items quoted. Contractors shall include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from Contractors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 7 in Word format to the Government by the deadline for submission of quotes set forth in this

RFQ.

J. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

K. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

L. The Contractor shall list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

M. The Contractor shall be bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one month increments. If a storage fee is not included in the Contractor’s Quote, the Contractor’s Quote may be considered a non-conforming response to the solicitation.

N. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

O. The Contractor shall submit the following with its quotation:

P. Please include the following information:

Cage Code:

Taxpayer Identification Number:

UEI Number:

POC Name:

Email Address:

Phone Number:

Q. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (RFQ, SF30, Attachment # 1 in Excel format, Attachment # 7 in Word format) and technical documents (testing results, cut sheets, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the Contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, Contractors shall state their number to the Government.

Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that Contractors use the Procurement Integrated Enterprise Environment (PIEE). A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry. To obtain additional information please visit:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

i. PIEE Size Limit. Each uploaded attachment can be up to 1.9 gigabytes (GB) in size. The application supports different file extensions.

ii. Notifications when an amendment to the solicitation is posted: Within a solicitation, click the checkbox next to ‘Please notify me of amendments to this solicitation’ on the top left corner of the screen. You will receive email and system notification when an amendment is posted.

iii. Upload Multiple Documents in PIEE, multiple attachments may be uploaded at one time. After you click ‘Choose File,’ highlight all the files you want to upload and click ‘Open.’ If the total size of all the attachments exceeds 1.9GB (see 4.A above), upload the multiple attachments in batches that keeps each batch under the 1.9GB limit. Please contact your company’s Account Administrator for any account related issues. If you are experiencing technical problems with Procurement Integrated Enterprise Environment, please contact the DISA DECC Ogden Electronic Business Service Desk at link below:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

D. The Government must have in its possession the Contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, and other supporting documents) and the contracting documents (RFQ, SF30, Attachment #1 in Excel format, Attachment # 7 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements. The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A Contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (RFQ, SF30, Attachment # 1 in Excel, and Attachment # 7 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the Contractor’s Quote and the Government’s requirement.

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the Contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases Contractor responses that are not in the Government’s possession by the requested due date and time.

11. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 22 June 2023 1:00PM CST (1300 Hours) at anna.pope@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via an rfq amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. when the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from Contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A Contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment #7 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the Contractors whose quotes were down-selected, or consider additional quotes for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the Contractor install dates are within the dates shown below.

Building-DTRA Admin Install start not earlier than: 14 November 2023 Install completion not later than: 12 December 2023

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.”

The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the Contractor’s total quote, which includes supplies, services, shipping and storage.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with Contractors. However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-2 Certificate Of Independent Price Determination APR 1985 52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government JUN 2020 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Jun 2020) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To SEP 2007 Influence Certain Federal Transactions

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.203-17

52.203-18

Contractor Employee Whistleblower Rights and Requirement JUN 2020 To Inform Employees of Whistleblower Rights Prohibition on Contracting With Entities That Require CertainJAN 2017 Internal Confidentiality Agreements or Statements-- Representation

52.203-19

52.204-4

52.204-7 52.204-10

52.204-13 52.204-16 52.204-18 52.204-19

52.209-6

52.209-10

52.212-1 52.212-1 (Dev)

52.212-4 52.213-1 52.217-4

52.217-5 52.219-8 52.219-28 52.222-21 52.222-26 52.222-37 52.222-40

52.222-50

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Printed or Copied Double-Sided on Postconsumer Fiber Content Paper System for Award Management Reporting Executive Compensation and First-Tier Subcontract Awards System for Award Management Maintenance Commercial and Government Entity Code Reporting Commercial and Government Entity Code Maintenance Incorporation by Reference of Representations and Certifications.

Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment Prohibition on Contracting With Inverted Domestic Corporations Instructions to Offerors--Commercial Items Instructions to Offerors - Commercial Items. (DEVIATION 2018-O0018) Contract Terms and Conditions--Commercial Items Fast Payment Procedure Evaluation Of Options Exercised At The Time Of Contract Award Evaluation Of Options Utilization of Small Business Concerns Post-Award Small Business Program Rerepresentation Prohibition Of Segregated Facilities Equal Opportunity Employment Reports on Veterans Notification of Employee Rights Under the National Labor Relations Act Combating Trafficking in Persons

JAN 2017

MAY 2011

OCT 2018

JUN 2020

OCT 2018

JUL 2016

JUL 2016

DEC 2014

JUN 2020

NOV 2015

JUN 2020

OCT 2018

OCT 2018

MAY 2006

JUN 1988

JUL 1990

OCT 2018

MAY 2020

APR 2015

SEP 2016

JUN 2020

DEC 2010

JAN 2019

52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020

52.223-18 Encouraging Contractor Policies To Ban Text Messaging JUN 2020 While Driving

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain JUN 2020

Activities or Transactions Relating to Iran-- Representation and Certifications.

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-17 Interest MAY 2014 52.232-18 Availability Of Funds APR 1984 52.232-23 Assignment Of Claims MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business DEC 2013

Subcontractors 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 52.243-1 Changes--Fixed Price AUG 1987 52.246-15 Certificate of Conformance APR 1984 52.246-16 Responsibility For…