Att. 3 SOW.pdf

UH Furnishings Program Statement of Work - Offload of Furnishings in Warehouse

Ansbach - WH 8300 & Bavaria, Graf Vilseck –WH 61 & Rheinland Pfalz WH 1272 Appliances

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1. GENERAL

1.1 Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) secure and store, as designated; and (4) properly dispose of any associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e.

electrical power including but not limited to voltage, hertz, amperage, and outlets at each building through the Technical Representative identified in the SOW, Table 1.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture finishes and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor should contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings where by the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each work day. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings where by the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

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2.1 The Contractor shall contact the TR at least 15 working days prior to shipping. The

Contractor shall coordinate item delivery from all sub-contractors to minimize the number of deliveries.

2.2 In the event that a delay in delivery is requested by the TR, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the

Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item

(CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1 Contractor shall deliver items between the hours specified in Table 1. The

Contractor may work outside this time frame with prior approval of the TR.

3.2 All unloaded items shall be properly stored by the end of the workday.

3.3 The Contractor shall verify and inspect the wrapping/crating of all items. Any problems (damage/overage/shortage) shall be brought to the attention of the TR.

The Contractor shall store damaged items in the location designated by the TR.

The TR may require the Contractor to open a damaged container to ensure the actual item is unharmed.

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3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4. PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

4.2 The Contractor shall complete installation of furnishings under this Statement of

Work in the time period specified.

5. PROTECTION OF PROPERTY

5.1 The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds, and other items already existing. The Contractor shall repair or replace any items, buildings, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

5.2 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

5.3 Material-handling equipment shall have rubber wheels.

6. PRODUCT DOCUMENTATION

6.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation. Documentation that is packed in boxes with the item may remain in the box. It is not necessary to open the boxes to retrieve the product documentation.

6.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings, unless packed in box with item, and turn them over to the TR.

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7. CLEANUP

7.1 The Contractor will be responsible for the removal and disposal of all trash connected with delivery of the furniture and other items under this contract.

8. AT-OPSEC

8.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

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8.2 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

8.3 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

8.4 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. The Vendor must ensure that the Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8.5 All contractor and all associated sub-contractors’ employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

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TABLE 1. Project specific information.

Ansbach - WH 8300 (for Building 5813 & 5815)

Technical Representative: Mr. Eder

Tech. Rep. Phone: 09841-834950

Tech. Rep. Email: martin.w.eder.ln@army.mil Will the Building be Occupied During Install

N/A

Delivery Type

If this is a staged delivery, how many rooms will be accessible per day? N/A

Acceptable Hours of Delivery: 7:30 TO 16:00

Number of floors: 1

Elevator Available for Use During Install No Elevator Dimensions

N/A DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project

DRMO Location:

Point of Contact Name: N/A Phone/Email:

Address:

Building Number

Street Address City, State, Zip Code

Business Hours:

Do they accept mattresses?:

DRMO Special Requirements (Pallets, Shrink Wrap):

All recyclable cardboard products to be delivered to:

Address:

Building Number N/A Street Address

City, State, Zip Code

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Phone:

Access & Delivery Information:

Security Requirements: ONLY ID CARD

Shipping Label for Furniture: FMO WAREHOUSE

BLDG # 8300

MUNASIEDLUNG

91617 OBERDACHSTETTEN

GERMANY

Physical Address:

Building Number Street Address

City, State, Zip Code

N/A

Shipping Label for Soft Goods (If different from furniture)

Warehouse information:

Address:

Building Number

Street Address FMO WAREHOUSE

BLDG # 8300

MUNASIEDLUNG

91617 OBERDACHSTETTEN

GERMANY

Items stored at warehouse location noted above, to be installed under this contract:

example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings. Provide list of items and how many there are.

Building Specific Information:

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Bavaria, Graf Vilseck - WH 61 (for Bldg 750, 760, 770, & WH 61)

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

PARKING IN FRONT OF THE

WAREHOUSE, LOADING RAMP AND

FORKLIFT ARE AVIALABLE

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in this box. If the vendor needs to dispose of, please say so here.

List ALL furnishings to be removed: Be specific and list the item and how many there are. If Captains beds are being removed, list the size and number of drawers: If drop lid desk or Armoires are being removed, list dimensions.

N/A

Old window treatments and hardware to be delivered to: If vendor needs to dispose of, please say so here.

List ALL window treatment and hardware to be removed: List how many draperies or blinds. List type of blinds being removed.

N/A

Technical Representative: Kraus Marco

Tech. Rep. Phone: +499641705264257

Tech. Rep. Email: marco.kraus.ln@army.mil Will the Building be Occupied During Install rooms will be accessible per day? N/A

Acceptable Hours of Delivery: 07.30-16.00

Number of floors: N/A

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Elevator Available for Use During Install N/A Elevator Dimensions

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of

Point of Contact Name:

Building Number N/A

Business Hours:

Do they accept mattresses?: N/A

Address:

Building Number N/A

Street Address

Security Requirements: N/A

Shipping Label for Furniture: USAG Bavaria, CFMO

Attn. Mr. Koller Roland Pressather Strasse 61 92676 Eschenbach Germany

Physical Address:

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Building Number Street Address

City, State, Zip Code

Building Number

Street Address USAG Bavaria, CFMO Pressather Strasse 61 92676 Eschenbach Germany

Items stored at warehouse location noted above, to be installed under this contract:

example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings. Provide list of items and how many there are.

how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

Furnishings needs to be offloaded into the warehouse.

Loading ramp is available. Forklift can be used.

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in there are. If Captains beds are being removed, list the size and number of

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Rheinland Pfalz – WH 1272 (for Bldg. 3707)

Technical Representative: Gabriele Elarbi

Tech. Rep. Phone: (49) 611-143-541-5401

Tech. Rep. Email: gabiele.elarbi.ln@army.mil

Will the Building be Occupied During Install rooms will be accessible per day? N/A

Acceptable Hours of Delivery:

Monday - Friday 08:45 am - 14:45 pm

Number of floors: N/A

Elevator Available for Use During Install No

Elevator Dimensions

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of

Point of Contact Name: N/A

Address:

Building Number

Street Address

Business Hours:

drawers: If drop lid desk or Armoires are being removed, list dimensions.

Old window treatments and hardware to blinds. List type of blinds being removed.

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Do they accept mattresses?:

Recycle #160 Center Landstuhl Behind Bldg 3707 D-66849 Landstuhl

Security Requirements: Id and car check. A representative from DPW Housing Office may have to sign in contractor's personnel, phone number for this action will be (49)611-143-541-5401, POC: Mrs. Elarbi or Mrs. Bangert (49)611- 143-541-5260. I.D. Cards and loading/ shipping documents are strongly required.

Shipping Label for Furniture: USAG RHEINLAND-PFALZ, Kaiserslautern MIESAU- AMMO DEPOT Bldg # 1272 Bahnhofstrasse D-66892 Bruchmuehlbach-Miesau

Physical Address:

City, State, Zip Code

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Street Address USAG RHEINLAND-PFALZ, Kaiserslautern MIESAU- AMMO DEPOT Bldg # 1272 Bahnhofstrasse D-66892 Bruchmuehlbach-Miesau

Items stored at warehouse location noted above, to be installed under this contract: example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings. Provide list of items and how many there are.

how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

The truck can get in as close as the main entrance. Truck parking is available nearby.

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in there are. If Captains beds are being removed, list the size and number of drawers: If drop lid desk or Armoires are being removed, list dimensions.

Old window treatments and hardware to blinds. List type of blinds being removed.

END OF SOW