RFQ W50S7726Q1CL7 HVAC Rental.pdf

REQUEST FOR QUOTATION

(RFQ)

Solicitation Number: W50S77-26-Q-1CL7

Issuance Date: September 15, 2026

Response Due Date: September 18, 2026 at 11:00 AM Central Time

Issuing Office: 147th Mission Support Group / Contracting Office, Ellington Field JRB, Houston, Texas

NAICS Code: 532490 — Other Commercial and Industrial Machinery and Equipment Rental and Leasing (Small Business Size Standard: $35.0 Million)

(Alternate NAICS: 238220 — Plumbing, Heating, and Air-Conditioning Contractors, Size Standard: $19.0 Million)

Product Service Code (PSC): W041 — Lease or Rental of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment

Set-Aside: 100% Total Small Business Set-Aside

Contract Type: Firm-Fixed-Price (FFP)

PART I – THE SCHEDULE

SECTION A – SOLICITATION / CONTRACT FORM

1. The Government intends to award a single Firm-Fixed-Price (FFP) purchase order/contract resulting from this Request for Quotation (RFQ).

2. Award will be made under a 100% Total Small Business Set-Aside. All eligible, responsible small business concerns may submit a quotation, which shall be considered by the agency.

3. Quotations must be submitted electronically via email to the Contracting Points of Contact identified in Section L prior to the response due date and time.

SECTION B – SUPPLIES OR SERVICES AND

PRICES / COSTS

The Contractor shall furnish all equipment, accessories, delivery, offloading, positioning, setup labor, hoses, fittings, electrical power cables, water treatment/freeze protection, 24/7 maintenance/repair support, teardown, and removal for a temporary air-cooled chiller rental at Building 1057, Ellington Field JRB, Houston, Texas, in strict accordance with the Performance Work Statement (PWS) / Statement of Work (SOW) set forth in Attachment 1.

CLIN Description Qty Unit Unit Price Total Amount

0001 Mobilization, Delivery, Initial Setup & Installation IAW Attachment 1: PWS

1 Lot $__________ $__________

0002 Temporary Chiller Rental (Base Period

– 5 Months): IAW Attachment 1 PWS

5 Lot $__________ $__________

0003 Dismantling, Teardown, Demobilization & Site Restoration IAW Attachment 1

1 Lot $__________ $__________

SECTION I – CONTRACT CLAUSES

I.1 Federal Acquisition Regulation (FAR) Clauses Incorporated by Reference (48 CFR Chapter 1)

• FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

• FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

• FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

• FAR 52.204-19 Incorporation by Reference of Representations and Certifications

(DEC 2014)

• FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023)

• FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment (NOV 2021)

• FAR 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

• FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

(NOV 2015)

• FAR 52.212-4 Contract Terms and Conditions — Commercial Products and

Commercial Services (NOV 2023)

• FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

• FAR 52.222-3 Convict Labor (JUN 2003)

• FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015)

• FAR 52.222-26 Equal Opportunity (SEP 2016)

• FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

• FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

• FAR 52.222-50 Combating Trafficking in Persons (NOV 2021)

• FAR 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (MAY 2024)

• FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving (JUN 2020)

• FAR 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

• FAR 52.232-33 Payment by Electronic Funds Transfer — System for Award

Management (OCT 2018)

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(MAR 2023)

• FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation

(APR 1984)

I.2 FAR Clauses Incorporated by Full Text FAR 52.219-28 Post-Award Small Business Program Rerepresentation (FEB 2024)

(Standard post-award rerepresentation clause applies; size standard for NAICS 532490 is $35.0 Million).

I.3 Defense Federal Acquisition Regulation Supplement (DFARS) Clauses

• DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

• DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

(DEC 2022)

• DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992)

• DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support (JAN 2023)

• DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services (JAN 2023)

• DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JAN 2023)

• DFARS 252.225-7001 Buy American and Balance of Payments Program (FEB 2024)

• DFARS 252.225-7048 Export-Controlled Items (JUN 2013)

• DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports (DEC 2018)

• DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

• DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial

Services (NOV 2023)

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

• Document Type: Commercial Item Invoice (2-in-1 )

• Inspection/Acceptance: Destination / Destination

• Routing Data Table:

• Issue By DoDAAC: W50S77

• Admin DoDAAC: W50S77

• Inspect By DoDAAC: W50S77

• Ship To / Accept At DoDAAC: W50S77

• Pay Official DoDAAC: F87700

• Contracting Points of Contact: brandon.council.7@us.af.mil / socrates.rosimo.2@us.af.mil

SECTION J – LIST OF ATTACHMENTS

Attachment No. Document Title Date Pages

Attachment 1 Performance Work Statement (PWS) Temporary Chiller Rental – Building 1057, Ellington Field JRB

August 2026 2

PART IV – REPRESENTATIONS AND

INSTRUCTIONS

SECTION K – REPRESENTATIONS,

CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

• System for Award Management (SAM): Offerors must possess an active, valid registration in SAM (https://www.sam.gov) under the appropriate NAICS code at quotation submission and prior to award.

• Provisions Incorporated by Reference:

• FAR 52.204-19 Incorporation by Reference of Representations and Certifications

(DEC 2014)

• DFARS 252.204-7016 Covered Defense Telecommunications Equipment or

Services — Representation (DEC 2019)

• DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services — Representation (MAY 2021)

• FAR 52.204-24 & FAR 52.204-26: Offerors must complete the representation regarding covered telecommunications equipment or services in SAM.gov or submit filled representations with their quote.

mailto:brandon.council.7@us.af.mil mailto:socrates.rosimo.2@us.af.mil https://www.sam.gov/

SECTION L – INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS

L.1 Submission of Quotations

4. Quotations shall be submitted electronically via email to:

• Brandon Council, Contracting Officer: brandon.council.7@us.af.mil

• Socrates Rosimo, Contracting Officer: socrates.rosimo.2@us.af.mil

5. Quotes must be received not later than September 18, 2026 at 11:00 AM Central Time.

6. Email subject line shall read:

Quotation – W50S77-26-Q-1CL0 – B1057 Chiller Rental – [Vendor Name]

L.2 Quotation Preparation Instructions Offerors shall organize their quotation into three (3) separate and clearly identified volumes:

• Volume I – Price Proposal:

• Completed Schedule of Supplies/Services

• Clear itemization of monthly rental rate, mobilization/demobilization, delivery, connection hardware, freeze protection, and removal.

• Volume II – Technical Capability & Equipment Data:

• Detailed manufacturer specifications, cut sheets, and technical data demonstrating that the proposed rental chiller is within the 100–124 ton nominal cooling capacity range.

• Confirmation of supply for specified chilled-water hoses (four 4" x 25' hoses), four (4) Victaulic fittings, and four (4) 4/0 AWG 50' CAM-lok cables and bare-end tails.

• Description of freeze protection/water treatment plan, setup timeline, estimated power outage duration (if any), and 24/7 support response protocol.

• Volume III – Past Performance & Responsibility Information:

• Identification of up to three (3) recent contracts (within the last 3 years) demonstrating successful performance of temporary commercial chiller rentals or HVAC Products of similar magnitude and complexity.

• CAGE Code, Unique Entity Identifier (UEI), and confirmation of active SAM registration.

mailto:brandon.council.7@us.af.mil mailto:socrates.rosimo.2@us.af.mil

L.3 Provisions Incorporated by Reference

• FAR 52.204-7 System for Award Management (OCT 2018)

• FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

• FAR 52.212-1 Instructions to Offerors — Commercial Products and Commercial

Services (SEP 2023)

SECTION M – EVALUATION FACTORS FOR

AWARD

M.1 Basis for Award Award will be made to the responsible offeror whose quote represents the Best Value to the Government based on the factors below.

Evaluation Factors:

• Equipment Compliance. The quotation meets technical acceptance in accordance with the Performance Work Statement

• Execution & Operational Plan. The offeror provides clear and feasible delivery, installation, freeze-protection, and outage coordination schedule that demonstrates ability to place the unit into service within the specified timeframe in accordance with the Performance Work Statement.

• Emergency Support. Demonstration of emergency support, maintenance, and emergency response throughout the 5-month rental term.

• Identification of up to three (3) recent contracts (within the last 3 years) demonstrating successful performance of temporary commercial chiller rentals or HVAC Products of similar magnitude and complexity.

• Any State/Federal Certifications pertaining to HVAC related Products (Example but not limited to: HVAC Professional certification/Electrician Certifications)

• CAGE Code, Unique Entity Identifier (UEI), and confirmation of active SAM registration.

• Ratings: Technical factors will be rated as either Acceptable (meets all minimum solicitation and PWS requirements) or Unacceptable (fails to meet one or more minimum requirements).

SECTION J – LIST OF ATTACHMENTS