RFQ w scoring- V Wyoming Possible Water Projects.docx

VILLAGE OF WYOMING

REQUEST FOR QUALIFICATIONS (RFQ)

PROFESSIONAL ENGINEERING SERVICES

Engineering Services for Water Transmission and Water Storage Improvements

I. INTRODUCTION

The Village of Wyoming (“Village”) is seeking Statements of Qualifications (SOQs) from qualified professional engineering firms to provide planning, engineering design, permitting, environmental reviews, bidding, construction administration, inspection, and funding assistance services associated with potential improvements to the Village’s public water system. planning, engineering design, permitting, environmental reviews, bidding, construction administration, inspection, and funding assistance services associated with potential improvements to the Village’s public water system. The Village’s water system currently serves Approximately 427 residents through approximately 188 service connections and includes groundwater supply facilities, water transmission and distribution infrastructure, and an existing above ground 150,000-gallon water storage tank. In 2023 the Village completed the installation of approximately 12,700 linear feet of 8-inch water main to supplement new mains that were installed in 1988.

The Village is interested in evaluating potential improvements to portions of its water transmission infrastructure and water storage facilities to improve system reliability, hydraulic performance, fire protections capability, regulatory compliance, resiliency, and long-term operational sustainability.

The selected consultant may be retained to provide services associated with:

· Preliminary engineering evaluations

· Hydraulic modeling and system analysis

· Water transmission main improvements

· Water storage tank rehabilitation or replacement

· Environmental review and permitting

· Funding application assistance

· Final design and bid phase services

· Construction administration and inspection services

· Project closeout and funding agency coordination This procurement will be conducted in accordance with Qualifications-Based Selection (QBS) procedures. Firms will be evaluated based solely on qualifications, competence, and experience. Cost information shall not be submitted or considered at this stage and will only be negotiated with the firm deemed most qualified.

Funding for this project is anticipated to include a combination of federal and state sources, including but not limited to:

· Community Development Block Grant (CDBG)

· NYS EFC Drinking Water State Revolving Fund (DWSRF)

· Water Infrastructure Improvement Act (WIIA)

· USDA Rural Development Water and Waste Loan and Grant Program The selected firm must demonstrate experience working with these or similar funding programs and compliance requirements

II. PROJECT DESCRIPTION

The Village intends to undertake improvements to its water transmission, disinfection, and water storage facilities.

The project may include:

· Rehabilitation and/or replacement of aging water system components

· Possible Improvements to pumping systems and controls

· Inspection of current water storage tank and analyze repair vs replacement costs

· Waterline replacements and upgrades

· SCADA system controls The selected consultant will evaluate alternatives and develop cost-effective, fundable solutions.

III. SCOPE OF SERVICES

The selected firm will be expected to provide services including, but not limited to:

1. Engineering & Planning

· Review available water system records and mapping

· Conduct field investigations and site visits

· Evaluate existing transmission mains and storage facilities

· Assess hydraulic performance and storage adequacy

· Identify deficiencies and operational concerns

· Develop alternatives analysis and cost estimates

· Prepare Preliminary Engineering Report (“PER”) as required by funding agencies

2. Environmental Review & Permitting

· Assist with SEQRA and, where applicable, NEPA compliance

· Identify and secure all required permits and approvals

· Coordinate with regulatory agencies

· NYSDOH coordination

· SHPO and or NEPA environmental review coordination

3. Funding Support

· Assist with funding applications and compliance documentation

· Support EFC, CDBG, and NBRC requirements

· Prepare cost estimates and schedules aligned with funding criteria

4. Design Phase

· Prepare plans, specifications, and bid documents

· Ensure compliance with all applicable NYSDOH standards and funding requirements

· Design of water storage tank rehabilitation or replacement

· Preparation of bid-ready contract documents

· Coordination with utility companies and other involved agencies.

5. Bidding & Procurement

· Assist the Village with contractor procurement in compliance with funding requirements

· Respond to bidder questions and issue addenda

6. Construction Phase Services

· Construction administration and inspection

· Review shop drawings and payment applications

· Provide project closeout documentation

· review of bids

· Prepare recommendation of award

· Assistance with contract execution

7. Construction Administration and Inspection

· Construction observation and inspection

· Shop drawing review

· Contractor coordination

· Preparation of change orders

· Review of payment applications

· Funding agency reporting

· Project documentation and recordkeeping

8. Project Closeout

· Preparation of record drawings

· Final project certifications

· Assistance with project closeout documentation

· Coordination of final funding reimbursements

IV. MINIMUM QUALIFICATIONS

Firms must:

· Be licensed to practice engineering in New York State

· Demonstrate experience with municipal water projects

· Demonstrate experience with publicly funded infrastructure projects

· Have the capacity to complete the work within required timeframes

V. CONSULTANT SELECTION CRITERIA

Firms will be evaluated based on the following criteria:

1. Technical expertise in water infrastructure projects

2. Experience with similar municipal projects

3. Experience with state and federal funding programs

4. Qualifications and experience of key personnel

5. Project understanding and approach

6. Ability to meet schedules and manage resources

7. Demonstrated success on past projects

8. Quality control and project management systems

9. Regulatory and permitting experience

10. Commitment to MWBE/DBE participation

VI. SCORING SHEET (100 POINTS TOTAL)

VII. SELECTION PROCESS

1. RFQs will be reviewed and scored by the Village

2. A shortlist of firms may be invited for interviews

3. The highest-ranked firm will be selected based on qualifications

4. The Village will enter into negotiations for scope and fee.

5. If negotiations fail, the Village will proceed to the next ranked firm.

VIII. RFQ SCHEDULE

August 2026 Selection and Award

IX. SUBMISSION REQUIREMENTS

Firms shall submit an overview of the firm’s experience and capabilities in the following format:

A. Firm Information

· Firm name and address

· Primary contact person

· Telephone number and email address

· Office location responsible for the project B. Firm Overview

· Description of the firm

· Areas of expertise

· Years in business

· Availability of staff and resources C. Project Team

· Identification of key personnel

· Resumes of proposed staff

· Description of subconsultants if any D. Relevant Experience Provide descriptions of at least five (5) similar municipal water infrastructure projects completed within the last ten years, including:

· Project name and location

· Owner contact information

· Project description

· Construction value

· Funding sources

· Scope of services provided E. Project Approach Provide a brief discussion of the firm’s proposed approach to:

· System evaluation

· Funding coordination

· Design development

· Construction administration

· Schedule management F. Funding Program Experience Describe experience with:

· NYSEFC

· WIIA

· USDA Rural Development

· CDBG

· Federal infrastructure funding compliance G. MWBE / SDVOB Compliance Provide documentation regarding:

· MWBE utilization efforts

· SDVOB participation

· Equal Employment Opportunity policies

H. Insurance The selected firm must provide proof of the firm’s ability to obtain:

· Workers’ Compensation Insurance

· General Liability ($1M/$2M)

· Automobile Liability ($1M)

· Professional Liability ($2M minimum) Submission Format:

One (1) electronic PDF copy or Two (2) hard copies Submission Deadline:

All submissions must be received no later than:

[Insert Date], 1:30 PM Submission Address:

Village of Wyoming Karen Lacey, Village Clerk 90 Main Street Wyoming, NY 14591 585-495-6071 email: clerk@villageofwyoming.org Submissions must be clearly labeled:

“RFQ – Engineering Services – Village of Wyoming”

X. GENERAL CONDITIONS

· The Village reserves the right to reject any or all submissions

· The Village may request additional information from any respondent

· The Village reserves the right to waive informalities

· The Village may award to one or more firms if deemed in its best interest

XII. MWBE / DBE PARTICIPATION

The Village strongly encourages participation by Minority and Women-Owned Business Enterprises (MWBE) and Disadvantaged Business Enterprises (DBE). Firms should describe their approach to utilizing such firms as part of their team.

XIII QUESTIONS

Questions regarding this RFQ shall be submitted in writing to:

Karen Lacey, Village Clerk 90 Main Street Wyoming, NY 14591 585-495-6071 email: clerk@villageofwyoming.org

XIV. NON-COLLUSIVE CERTIFICATION

By submission of a Statement of Qualifications, the respondent certifies that the submission has been prepared independently and without collusion with any other proposer.

XV. EQUAL OPPORTUNITY

The Village of Wyoming is an Equal Opportunity Employer and encourages submissions from Minority and Women-Owned Business Enterprises (“MWBE”) and Service-Disabled Veteran-Owned Businesses (“SDVOB”).