RFQ - Vindicator System Upgrade 23 Sep.pdf

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: F3ST784219A001

Contracting Activity: 375TH CONTRACTING SQUADRON

Scott AFB, IL 62225-5015

Government Representative: A1C Neil Calica – Contract Specialist

Phone – 618-256-9268 neil.calica@us.af.mil

SSgt Tyler Murphy – Contracting Officer

Phone – 618-576-9279 tyler.murphy.3@us.af.mil

SUBJECT: Vindicator System Upgrade for HQ CCC Bldg 1700 Rm 2300 located in Scott Air Force

Base, IL 62225.

Contract Line Item Number(s) CLINS:

ITEM

DESCRIPTION/SALIENT

CHARACTERISTICS

QTY Total

1 Vindicator System Upgrade Purchase and Installation IAW SOW 1

PROVIDE PRICING FOR EACH CLIN WITH YOUR RESPONSE.

QUOTES ARE DUE TO NO LATER THAN 26 September 2024 @ 2:00 P.M. CST.

Site Vist to be determined.

QUOTES ARE DUE TO:

By email:

Contracting Specialist: A1C Neil Calica - neil.calica@us.af.mil

Contracting Officer: SSgt Tyler Murphy – tyler.murphy.3@us.af.mil

Interested parties with questions are directed to ask questions in writing to the email addresses listed above. All questions shall be submitted by 25 September 2024, 2:00 PM CST.

The point of contact for this acquisition is A1C Neil Calica; e-mail: neil.calica@us.af.mil. In the event this individual is not available, contact SSgt Tyler Murphy: e-mail tyler.murphy.3@us.af.mil.

mailto:neil.calica@us.af.mil mailto:tyler.murphy.3@us.af.mil mailto:neil.calica@us.af.mil

Description of requirements: Please review Attachment 1 – SOW (Statement of Work) & Attachment 2 –

Equipment List

Attachment 3 - Clauses

Provisions and clauses can be viewed through Internet access at the Air Force FAR Site, https://www.acquisition.gov/browse/index/far

ADDENDA TO 52.212-1:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

**Complete each section that applies, for those that do not insert N/A **

1. DUNS Number _________________________________________

2. CAGE Code ___________________________________________

3. Contractor Name ____________________________________________________________

4. Payment Terms (net 30) or Discount ________________________________________________

5. Delivery Date or Period of Performance: _________________________________

6. Business Type (i.e. small, women-owned, SDVOSB, etc.)______________________________

7. Point of Contact__________________________________________________________________

8. Phone Number___________________________________________________________________

9. Fax Number _____________________________________________________________________

10. Email address_____________________________________________________________________

11. FOB (destination or origin) _________________________________________________________

12. GSA number, if applicable to this requirement _________________________________________

13. Official Date of Quote______________________________________________________________

14. Statement that company understand the requirements specified and will meet the performance standards and requirements therein

15. Statement that company does or does not take exception of any of the requirements of this solicitation https://www.acquisition.gov/far/part-52

16. To assure timely and equitable evaluation of the proposal, the vendors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

FAR Provision 52.212-2, Evaluation -- Commercial Items (Oct 14 Evaluation -- Commercial

Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical (Pass/Fail)

- Submit current Vindicator certification

- Demonstrate understanding of the requirement IAW the Statement of Work

-Demonstrate ability to respond on-site within 48 hours of warranty call

(ii) Past Performance (Pass/Fail)

- Submit proof of at least 3 years experience installing Vindicator systems

(iii) Price

Technical and past performance, when combined, are equal when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

As prescribed in 52.212-3, an offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically via the System for Award Management (SAM) site located at https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (v) of this provision.

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services (Nov 2023), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders—Commercial Products and Commercial Services (May 2024), applies to this acquisition.

https://www.sam.gov/

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.201-9101 Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-

5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan.madison@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary

(ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

The following DAFFARS Clause is incorporated by full text:

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(June 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air

Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

mailto:susan.madison@us.af.mil

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security

Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the

Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign

Nationals may participate and may remove themselves from the Emergency Mass Notification

System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

CANNABIS PROHIBITED

PROHIBITION ON THE USE OF CANNIBIS ON INSTALLATION

As of Jan. 1, possession of up to 30 grams of marijuana for recreational use will be legal in the

State of Illinois.

However, use and possession of marijuana on a military installation, or by military members or Department of Defense employees, is still illegal under the Controlled Substances

Act.

Attachment 1 – SOW (Statement of Work)

Attachment 2 – Equipment List

Attachment 3 - Clauses