RFQ Vendor Instructions.pdf

Hill Air Force Base/ Air Force Sustainment Center Request for Quote

(i) Hill Air Force Base requires the following commercial product(s):

Intrusion Detection Update (Hill 24789) in accordance with the attached equipment list.

The Government intends to award a Firm Fixed Price Contract based on Lowest Price Technically Acceptable (LPTA).

The subject RFQ number is: FA8222-26-Q-NESP, Intrusion Detection Update (Hill 24789)

This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-03.

(ii) The RFQ utilizes the following Size Selection Information:

(iii) The RFQ consists of the following attachment(s):

1. RFQ Vendor Instructions

2. Equipment List

3. Performance work statement

4. JEFO Redacted

CLIN Description QTY UNIT

0001 Ceiling mounted motion sensor. P/N: SX-360Z 28 EA

002 Balanced Magnetic Switch. P/N: HSS-L2S-000 8 EA

003 V5 Vindicator. P/N: DES-1401T 548-54000-01 1 EA

004 Removal and install of products 75 EA

(iv) Description of item(s) to be acquired:

The contractor shall provide the requested products to 309th SWEG located at Hill AFB, Utah. Please reference the attached equipment list for detailed specifications.

(v) Dates and Place of Delivery:

DoDAAC: FP8212 7750 Georgia St Bldg 2721 Bay D Hill AFB, UT 84056 Delivery not to exceed 30 calendar days ARO. FOB Destination.

Contracting Officer's Business Size Selection Small Business Set Aside

NAICS Code 238210

Small Business Size Standard $19,000,000

(vi) PLEASE REVIEW/PROVIDE ALL INFORMATION BELOW:

1. An official quote with pricing

2. Company Name and Address

3. Copy CAGE and DUNS

4. Company POC and Contact Information

5. Payment Terms (Net 30, discounts, etc.)

6. Days to delivery After Receipt of Order

(vii) Offers are due by 1500 Mountain Daylight Time (MDT), 20 February 2026. Interested parties shall submit their quotes via SAM. In addition to the SAM submission, quotes may be emailed to jonathan.graham.11@us.af.mil.

All questions or comments must be sent to Mitch Carver by email at jonathan.graham.11@us.af.mil NLT 1500 MDT, 17 February 2026.

(viii) The following clauses will be applicable to the resulting contract:

52.212-1 Instructions to Offerors

52.212-2 Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) Price

Based on the quote, the offerors need to meet the requirements on the product description found in the Solicitation.

(b) Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on their proposed Total Price. The contract will be awarded to the company with lowest price, which also fully meets all specifications. Only the three lowest-priced quotes will undergo a technical acceptability review based on the provided specifications. If one of the three lowest priced quotes is found technically unacceptable, the next lowest-priced quote will undergo technical acceptability review and so on until an offer is found to be technically acceptable. Only one award will be made under this solicitation. Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR 13, Simplified Acquisition Procedures. Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

252.232-7006 Wide Area Workflow Payment Instructions mailto:jonathan.graham.11@us.af.mil mailto:jonathan.graham.11@us.af.mil

Even though the payment of method is government purchase card, the government will still process the vendor’s Receiving Report through the WAWF system, which is the electronic method, as authorized by Receiving Reports.

5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Regina Marquardt-Chihuahua, 6038 Aspen Ave, Bldg 1289 Upstairs, Hill AFB, UT 84056, Phone: (801) 777-5087, regina.marquardt-chihuahua@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer (End of clause)

DFARS 252.225-7973 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems-Representation. (DEVIATION 2020-O0015) DEV (May 2020) (Current)

DFARS 252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2020-O0015) DEV (May 2020) (DEVIATION 2020-O0015) (Current) mailto:regina.marquardt-chihuahua@us.af.mil