RFQ USNS LARAMIE T-AO 203.pdf

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220525Q0023 and is being issued as a Request for Quote (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC), effective date 17 January 2025, is located on https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice, effective 17 January 2025 is located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated NAICS code is 333618, size standard is 1,500 and the associated PSC/FSC code is 2010 for this procurement:

☒ is not being set-aside for small businesses.

☐ is being set-aside for small businesses. The small business size standard is.

NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

5. The table below lists the Description and part number, quantities and units of measure, inclusive of any applicable options:

Table 1- Parts/Material List

Part Number Description QTY UOM

25003-8526 Grease Seals Garlock Split Klozure 2 EA

121113711-3617 Packing, Moulded Duck 25 3/4" OD X 23 3/4" ID X 2" Thick

4 EA

121113711-6308 Packing, Moulded Duck 26 1/4" OD X 24 1/4" ID X 2" Thick

4 EA

4102707064 Packing 1" Square Flex 80 EA 115738051 Kit, 157 Hub Installation 1 EA N-2-5-38 Seal Blade Base Ring 8 EA N-2-5-54 Seal Pin Anti Rotation 16 EA

115732038 Blade Lip Seal 16 EA 0-1-4-9 O-Ring Blade Bolt 64 EA

115748058 O.D. Minor Overhaul Kit 2 EA 115738056 Kit Od Box Installation 2 EA K-13-3-6 SCR, Cap Sch .38-16x1.50lGSTL 2 EA

115747039 HP Seal Ring 2 EA 115727038 Drive Key 2 EA

6. The Government intends to award a Firm-Fixed Price (FFP) Purchase Order for the specified parts on a brand name basis to Bird-Johnson Propeller Company, LLC., the Original Equipment Manufacturers (OEMs). An approved Justification and Approval (J&A) for Other Than Full and Open Competition is included as Attachment I, supporting the limited competition. The anticipated award date is on or before September 30, 2025.

7. The required Delivery Date is 13 February2026 and the delivery location will be:

MSC W143 Warehouse 1968 Gilbert Street DWY 10 Norfolk, VA 23511

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial (Deviation 2018-00018) applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS - COMMERICAL

PRODUCTS AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

The Government intends to solicit and award a contract on a brand-name basis to the Original Equipment Manufacturer (OEM), Bird-Johnson Propeller Company, LLC. This acquisition is justified under FAR 6.302-1.

However, all responsible sources may submit a capability statement, proposal, or quotation, which the agency will consider. The vendor's initial quote must contain their best price terms. The Government reserves the right to conduct exchanges (negotiations) if the Contracting Officer deems them necessary.

To be eligible for award, all Offerors must be either an Original Equipment Manufacturer (OEM), an OEM-authorized dealer, an OEM-authorized distributor, or a non-OEM offeror/vendor qualified by the MSC DCA for the proposed supplies. All responsible sources may submit a capability statement. However, capability statements will only be reviewed if the responsible source also provides one of the following: an OEM verification letter, an OEM authorization letter, or a non-OEM offeror/vendor verification document.

1) Responses to the solicitation are due 15 September 2025 no later than 1:00 P.M. Eastern Standard Time (EST)

Norfolk, Virginia. Only electronic submissions shall be accepted. Quotes shall be e-mailed to Deborah Brett at deborah.d.brett..civ@us.navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Quotes received after that time will be considered late and at the Government's sole discretion. Price quotes must be held firm for a minimum of sixty (60) days.

2) Questions will be accepted no later than 12:00 PM EST, 3 calendar days prior to the solicitation closing date.

All questions shall be emailed to Deborah Brett at deborah.d.brett.civ@us.navy.mil. All answers to questions will be addressed in a synopsis/solicitation amendment and will NOT be responded to individually. No verbal questions will be accepted.

3) Submission of proposal will be considered affirmation that the offeror agrees to all terms and conditions as stated in the synopsis/solicitation.

4) Submission of Quotation in addition to FAR 52.212-1, Instructions to Quoters - Commercial Products and Commercial Services, the following information is provided. Quotes must include the completed solicitation documents as follows:

A. Price Quote - Price quote shall identify for each Line Item listed in Table 1 above:

a. Contract Line-Item Number(s) (CLIN)

b. Description of Part

c. Name of Manufacturer

d. Manufacturer Part Number

e. Unit of Measure

f. Price per Unit, Inclusive of Shipping

g. Any Extended Price per Unit (if applicable)

h. Total Quantity/Number of Units, as listed in Table 1 Above.

1. Total Price per Line Item J. Estimated Lead Time for Delivery or Anticipated Delivery Date PER LINE ITEM K. Authorized Distributor Letter certified by OEM (if other than OEMs: Bird-Johnson Propeller Company, LLC.

5). Price Reasonableness

The Quoter's proposed price will be evaluated for price reasonableness in accordance with FAR 13.106-

3. Contract award will not be made unless the proposed pricing is determined to be fair and reasonable.

The evaluation may include, but is not limited to, a comparison of proposed prices received in response to this solicitation, market research, a comparison to previous prices paid by the Government, current price lists, catalogs, or advertisements, comparison with similar items in a related industry, and/or a comparison with independent Government estimates. The below information shall be provided at the Contracting Officer's request to determine an offeror's price/rates to be fair and reasonable:

All supplemental information/other than certified pricing data to support quoted price, to include but not limited to copies of previously paid invoices, sales history for the same or similar items, price list with effective date and/ or copies of catalog pages along with any applicable discounts that provide proof that you have sold the proposed parts or have charged the proposed service rates to non-government customers.

If a catalog or price list is provided, the list must be supported with sales data showing that you sold the proposed parts or charged the same service rates to non-government customers. If the offeror is not manufacturing the parts themselves, and is getting the part from another manufacturer or parent company as a non-manufacturer, the offeror must provide data on what the part is being sold for on the commercial market by the manufacturer or provide sales data as evidence of the price that they have sold to non- government customers for, the offeror shall provide their markup rate that will be applied to the price. If the offeror is unable to provide the sales data information requested, the offeror must provide a justification and substantiate why the price it wishes the Government to pay is fair and reasonable. Depending on the data provided, the Contracting Officer will make a determination if the price is fair and reasonable.

6). Unless completed in SAM, RFQ Section, Representations, Certifications and Other Statements of Vendors, shall be completed by the quoter in accordance with FAR 52.204-8 and DFARS 252.204-7007 Alt. A.

IMPORTANT NOTES:

1. Quoters shall respond to all requirements of the solicitation. Quoters are cautioned not to alter the solicitation requirements, terms and conditions and/or provisions and clauses. Doing so may render the Quoters’ quote unacceptable and may be determined ineligible for award.

2. Quotes shall not contain any classified information. Any portion of an offer, which the Quoter considers business sensitive, should be clearly marked as such.

3. Quoters shall comply with the instructions for the format and content of the proposals contained herein; quotes that do not comply may be considered unacceptable and may be determined ineligible for award.

4. In accordance with COMSCINST 4490.1C, Qualification Requirements for Items Critical to Safety on Vessels Assigned to Military Sealift Command, for ship critical safety items, MSC shall enter into contracts only with sources qualified to produce and/or service such items.

Requests for qualification or quote received from an unapproved source are referred to visit https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items-Critical-to- Shipboard-Safety-on-MSC-Vessels/ where the offeror or vendor can submit a request for qualification to the Design Control Activity (DCA). If an quoter or vendor is unable to obtain qualification standards before the date specified for award of the contract, then the quoter or vendor will not have met a term and condition under this proposed contract. It is a term and condition under this solicitation and resultant contract that quoters and future contractors are either an Original Equipment Manufacturer (OEM), OEM authorized vendor, or MSC DCA qualified non-OEM offeror/vendor.

1. The provision at FAR 52.212-2 Evaluation - Commercial Products and Commercial Services applies to this acquisition. The provision is amended as follows:

2.

52.212-2 (ADDENDUM) EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

Any inconsistency between FAR Provision 52.212-2 and the Addendum to FAR 52.212-2 shall be solved by giving precedence to the Addendum to FAR 52.212-2.

EVALUATION CRITERIA:

In accordance with FAR 13.106-1(b)(1)(i), this acquisition is being conducted as a brand-name, sole source procurement. As only one source is reasonably available, the Government does not intend to conduct a formal evaluation of multiple quotations.

However, the Government will evaluate the proposed quotation to confirm that the quoted product meets the brand-name specifications identified in the solicitation and that the quoted price is fair and reasonable in accordance with FAR 13.106-3. No past performance or trade-off evaluation will be conducted.

(a) The Government will award a purchase order resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation that will be most advantageous to the Government. The following factors shall be used to evaluate offers:

FACTOR I- TECHNICAL ACCEPTANCE:

The Government will evaluate Factor I on an Acceptable/Unacceptable basis, as defined in Table 2 – Ratings below.

Technical Acceptance will be determined based on whether the Quoter’s proposed line items:

1. Match the requirements specified in the material list (e.g., correct part number, description, and manufacturer); and

2. Include the full quantity required for each item, as listed in Table 1.

Partial quotations or quotations for quantities less than those specified will be considered Unacceptable.

Table 2 - Ratings

Rating

Acceptable Quoter clearly meets the minimum technical requirements of the solicitation Unacceptable Quoter does not clearly meet the minimum technical requirements of the solicitation.

FACTOR II - PRICE:

Due to the brand-name nature of this procurement, the quoted price will be evaluated for price reasonableness in accordance with FAR 13.106-3(a). A contract award will not be made unless the proposed pricing is determined to be fair and reasonable.

The evaluation of price reasonableness may include, but is not limited to, comparisons with:

Prices received in response to this solicitation;

Market research;

Previous Government purchases of the same or similar items;

Published price lists, catalogs, or advertisements;

Prices for similar items in related industries; and/or An independent Government estimate.

A written notice of award or acceptance of a quote, transmitted to the successful quoter within the time specified for acceptance, shall result in a binding contract without further action by either party.

The Government may consider any information submitted by the quoter to support the reasonableness of prices. At the discretion of the Contracting Officer, the Government may request additional information (e.g., recent invoices, published pricing, or other relevant data). Failure to provide the requested pricing support may result in the quote not being considered for award.

2. Unless completed in SAM.gov, all Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, with their quote.

FAR 52.212-3 Alternate I also applies.

3. FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

4. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (Jun 2023), applies to this acquisition, along with the applicable FAR and DFARS clauses listed in Attachment II – Provisions and Clauses.

5. Additional terms and conditions applicable to this acquisition are provided in Attachment II – Provisions and Clauses.

6. This solicitation does not have a Defense Priorities and Allocations System (DPAS) rating.

7. The following attachments are included with this solicitation:

Attachment I – Justification for Other Than Full and Open Competition (Redacted) Attachment II – N3220525Q0023 Provisions and Clauses

8. For additional information regarding this solicitation contact Deborah Brett at deborah.d.brett.civ@us.navy.mil.