RFQ_Travel Tent Systems.pdf

REQUEST FOR QUOTE

Travel Tent Systems

Please provide pricing and availability for the following:

PLEASE SEE ATTACHMENT 1 FOR LIST OF MATERIALS

PAYMENT TERMS [if other than Net 30 Days]

PROMPT PAYMENT DISCOUNTS

DELIVERY SCHEDULE 60 Days After Receipt of Award

QUOTE PROVIDED BY

BUSINESS NAME

POINT OF CONTACT

ADDRESS

PHONE #

EMAIL ADDRESS

CAGE CODE

DUNS #

FEDERAL TAX ID #

SIGNATURE

Notes:

1. This is a 100% Small Business Set-Aside.

2. Ship-To Address is 2743 Defense Blvd SW, Anacostia Annex, DC 20373-5815

3. Please let me know if you have any questions concerning this requirement.

4. Please be advised this requirement will be awarded on a Lowest Price Technically Acceptable (LPTA) basis.

Deserae Long Contracting Specialist J8-Acquisition Management Division (AMD) White House Communications Agency

Provisions and Clauses included by full text:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) Addendum

1. Quotes in response to this solicitation must be submitted no later than 17 September 2026 at 3:00 PM EST.

2. All quotes must include pricing for all line items. Any items not separately priced should be labeled “NSP”.

(End of addendum)

52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021) Addendum

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Request for Quote and Solicitation will be used interchangeably in this Request for Quote. The following factors shall be used to evaluate offers:

1. Price

2. Technical

(b) The government will evaluate offerors based on lowest price technically acceptable source selection procedures. If there are multiple lowest price quote, Contracting Officer will evaluate technical aspect of the quote to determine the awardee. The delivery period stated in an offerors quote will be evaluated to determine technical acceptability.

(c). Offeror will include all items requested in this RFQ, pursuant to any attachments identified. Any items expressly requested by this RFQ and not stated by the offeror will be considered omitted. Contractor will list zero priced items that are requested. Contractor may include a statement which includes “Below items are zero priced but are included in this RFQ”, The contractor must list the zero priced items to demonstrate conformance to the solicitation.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Technic al Ratings Rating Description Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

(End of Provision)

OFFERORS, PLEASE ANSWER THE QUESTIONS HIGHLIGHTED IN YELLOW AND SUBMIT THIS

DOCUMENT WITH YOUR OFFER. OFFERORS ARE NOT REQUIRED TO SUBMIT THIS

INFORMATION IF THE BELOW REPRESENTATION/CERTIFICATION ARE AVAILABLE THROUGH

SAM.GOV.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of clause)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/

(End of clause)

Please ship any physical deliverables for this contract to the following address:

Logistics Warehouse Contract #/Customer Name/Section

2743 DEFENSE BLVD SW ANACOSTIA

ANNEX, DC 20373

All shipments and/or deliveries must be coordinated with the Logistics Warehouse 202-757-5346 not later than 24 hours prior to delivery attempt. Driver information must be provided to obtain access to military facility.

All shipments will be routed through Joint Base Anacostia-Bolling (JBAB) Visitor’s Center at JBAB South Gate. The Government will not be responsible for additional delivery charges if turned away.

All shipments and/or deliveries must come from domestic addresses. Any shipment that was originated from a foreign country (other than U.S.) and shipped directly to this agency will be rejected. The Contractor will be responsible for all the costs associated with return of the shipment, to include but not limited to additional delivery/shipping charges and restocking fees.

Other applicable provisions and clauses in addition to base contract:

52.204-7 System for Award Management (Oct 2018)

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

52.204-22 Alternative Line-Item Proposal (Jan 2017)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporation (Nov 2015)

52.211-6 Brand Name or Equal (Aug 1999)

52.211-17 Delivery of Excess Quantities (Sep 1989)

52.212-1 Instructions to Offerors—Commercial Items (Sep 2023)

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

52.212-3 Offeror Representations and Certifications—Commercial Items (May 2024)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

52.222-50 Combat Trafficking in Person (Oct 2025)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging while Driving (May 2024)

52.232-8 Discounts for Prompt Payment (Feb 2002)

52.232-39 Unenforceability of Unauthorized Obligation

52.323-40 Providing Accelerated Payment to Small Business Subcontractors (Mar 2023)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022)

252.204-7003 Control of Government Personnel Work Product (Apr 1992)

252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation (May 2021)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023)

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirement (Nov 2023)

252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023)

252.211-7003 Item Unique Identification and Valuation (Jan 2023)

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2023)

252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023)

252.225-7012 Preference for Certain Domestic Commodities (Apr 2022)

252.225-7048 Export-Controlled Items (Jun 2013)

252.225-7055 Representation Regarding Persons that have Business Operations with the Maduro Regime (May 2022)

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023)

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region– Representation (Jun 2023)

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023)

252.232-7010 Levies on Contract Payments (Dec 2006)

252.239-7017 Notice of Supply Chain Risk (Dec 2022)

252.239-7018 Supply Chain Risk (Dec 2022)

Section G – Contract Administration Data:

G1. Points of Contact (Feb 2024)

G1 POINTS OF CONTACT (FEB 2024)

Communications with the Contractor will be conducted with the identified Point(s) of Contact (POC). Should a change in POC be required, the Contractor shall initiate this request through notification to the Contracting Officer.

Contracting Officer Name: TSgt Zachary Fordham Organization/Office Symbol: J8/AMD Phone No.: 202-814-7119 E-Mail Address: Zachary.L.Fordham@whmo.mil

Contracting Specialist Name: Deserae Long Organization/Office Symbol: J8/AMD Phone No.: 202-814-7119 E-Mail Address: deserae.d.long@whmo.mil

COR/Mission Partner Point of Contact (Note: To be filled in upon contract award) Name:

Organization/Office Symbol:

Phone No.:

E-Mail Address:

Contractor Point of Contact (Note: To be filled in upon contract award) Contractor Legal Business Name:

UEI:

CAGE CODE:

Contractor POC:

E-Mail Address:

Phone Number:

G2. Line Item and Contract/Order Closeout (Oct 2021)

G2 LINE ITEM AND CONTRACT/ORDER CLOSEOUT (OCT 2021)

Dormant and/or excess funds consist of funds that are primarily in “expired” or “cancelled” status. Expired funds are no longer available for new obligations, but are available for upward adjustments and payments on prior obligations to include payments on contractor invoices. Cancelled funds are no longer available for upward adjustments to obligations or to pay contractor invoices.

Timely contract closeout of the entire contract/order and of completed individual contract line-item number(s) (CLIN) and/or sub line-item number(s) (SLIN) is a priority under this contract/order. As such, the Contractor shall submit a final invoice no later than ninety (90) calendar days after the expiration of this contract/order and/or at the expiration of any individual CLIN(s)/SLIN(s) that expire before the final expiration of the contract/order (i.e., end item(s) was scheduled to be delivered or the period of performance (base or option year) was completed), unless the Contractor requests and is granted a written extension by the Contracting Officer. In addition, and concurrent with the submission of the final invoice for a specific CLIN/SLIN or for the contract/order in its entirety, the Contractor shall notify the Contracting Officer of the amount of excess funds that can be deobligated from the CLIN/SLIN or contract/order so the deobligation of any excess funds can be completed as soon as possible.

After ninety (90) days from expiration of a CLIN/SLIN, end item delivery, or contract/order in its entirety, unless an extension had been requested and granted by the Contracting Officer in writing, a bilateral contract/order modification to deobligate excess funds and/or closeout the contract/order in its entirety will be forwarded to the Contractor by the Contracting Officer. The modification must be signed and returned to the Contracting Officer within thirty (30) calendar days of receipt. A Contractor’s failure to respond and/or sign the bilateral modification within thirty (30) calendar days of receipt will constitute approval of the terms of the modification and the modification will subsequently be processed unilaterally by the Contracting Officer to deobligate excess funds and/or closeout the contract/order.

For cost reimbursement CLINs/SLINs, contracting officers will use FAR 42.708, Quick-closeout procedures to the maximum extent possible after the contract/order is physically complete. Should the contract/order require audit/review (e.g., audits conducted by the Defense Contract Audit Agency), excess funds/balances from CLIN(s)/SLIN(s) that are not required to satisfy potential adjustments as a result of the review/audit will be removed from the CLIN(s)/SLIN(s) through a bilateral modification. The modification will be forwarded by the Contracting Officer and must be signed by the Contractor and returned within thirty (30) calendar days of receipt. A Contractor’s failure to respond within thirty (30) calendar days of receipt will constitute approval of the terms of the modification and the modification will subsequently be processed unilaterally by the Contracting Officer to remove the excess funds/balances on the associated CLINs/SLINs. If the Contractor disagrees with amount for deobligation they will notify the Contracting Officer promptly with the proposed amount and rationale for deobligation.

Communications with the Contractor will be conducted with the identified Point(s) of Contact (POC) identified in G1 of this contract/order. Should a change in POC be required, the Contractor shall immediately notify the Contracting Officer

G4. Submitting Credits to DISA – WAWF Contracts (Dec 2023)

G4 SUBMITTING CREDITS TO DISA – WAWF CONTRACTS (DEC 2023)

If the contractor owes DISA money, the following methods shall be used to process the credit. These are the only methods approved for processing credits; checks will not be accepted.

1. Include Credit in Current Invoice in Wide Area Work Flow (WAWF). The contractor may only use this method if the total invoice amount (current charges minus credit amount) is greater than $0.

2. Submit a Stand-alone Credit Invoice in WAWF. The contractor may only use this method if a future WAWF invoice(s) will be submitted, and the total of the future invoice(s) exceeds the credit amount. DISA will offset the payment of the future invoice(s) by the credit amount.

3. Zero Dollar Invoice in WAWF. The contractor may only use this method to move a previously paid amount on a CLIN/ACRN to a different CLIN/ACRN. The $0 invoice in WAWF shall include a credit to the incorrect CLIN/ACRN and a positive amount to the correct CLIN/ACRN. An alternative method to moving a previously paid amount on a CLIN/ACRN to a different CLIN/ACRN is to submit two invoices: one credit invoice for the incorrect CLIN/ACRN and one invoice for the correct CLIN/ACRN.

4. Pay.gov. The contractor may only use this method if none of the above credit methods are feasible. To submit a credit via Pay.gov, the contractor shall complete the form at https://www.pay.gov/public/form/start/999077677.

When submitting a credit line on an invoice in WAWF, the contractor shall ensure the 4-digit CLIN is listed in the Item Number field and the ACRN is listed in the ACRN field. Invoices referencing an infoSLIN or invoices missing an ACRN for every CLIN will be rejected.

Contract #/Customer Name/Section