RFQ Trash Removal Service Bid Headlands Beach.pdf

Rev. 6/3/22

Needed Service or Supply: Trash Removal Service

Ordering Location and Address: Headlands Beach State Park, 9601 Headlands Rd, Mentor, OH 44060

Manager Gary Gerrone cell 440-850-1683 office 440-466-8400

Project Background : Seeking year long trash removal service with weekly service during May-October and on-call/reduced service November-April. All monthly prices must include any fees - flat monthly charge per container. All unused off-season containers will either be removed from property each off-season or relocated within property. Park will decide each Fall. Prospective haulers are not required to bid on all parks to be considered. Haulers must complete the accompanying Excel spreadsheet and submit with the bid.

Amendment: The initial term of this contract will be for 16 months, from March of 2024 through June 30th of 2025. At that time there will be an optional 2-year renewal through June 30th, 2027. At the time of renewal, economic adjustments will be considered.

Please attach the completed excel sheet to bid submission.

Please use the Total Cost of the Month of July (monthly service for all dumpsters including fees and surcharge) as the bid amount.

Specifications/Scope of

Container Count Container Size & Style LOCATION/SEASON SCHEDULE

ESTIMATED #

OF PICKUPS PER

CONTAINER/PER

YEAR

6.0 YD, FL, Regular, Trash

1x weekly May- Oct/ On Call rest of the year 30

Contract(s) will be awarded to the lowest cost for standard monthly service for each park.

Recycling services are highly desired by DNR. The availability of recycling service will not factor into the award of the contract, however if services are available they will be utilized if at all possible.

Suppliers are encouraged to bid on as many parks as they wish, but are not required to bid on multiple parks.

Maps and/or Photos:

Completion/Delivery Date: Monthly Service all year

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to attend:

Optional Pre-bid meeting Tuesday, January 23rd from 11am-12pm. After this meeting, all inquiries must be submitted in the Ohio Buys solicitation.

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Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Veteran-Friendly Business Enterprise Program

The Veteran-Friendly Business Enterprise (VBE) program provides preference or bonus points to certified companies competing for State contracts, including eligible construction services. The legal authority for the program is R.C. 9.318, while its administrative rules are found in OAC 123:5-1-01 and 123:5-1-16.

The VBE program applies to all state agencies' purchases made by bid or proposal under R.C. 125. The VBE program allows for:

1.Prices on bids submitted by veteran-friendly businesses to exceed those prices on bids submitted by businesses not certified as veteran-friendly by up to five percent and still be eligible for winning the award; and

2.Scores on proposals submitted by veteran-friendly businesses to be up to five percent lower than the proposal scores submitted by businesses not certified as veteran-friendly and still be eligible for winning the award.

Buy Ohio and Buy American

Buy Ohio and Buy American bid preferences are enabled by RC 125.09, RC 125.11, and OAC 123:5-1-06.

These preferences permit bids containing products that are produced in Ohio or a border state, or the United States of America, to be selected for contract award even if they exceed prices offered in bids not containing Ohio, border state, or American products by no more than 5% or 6%, respectively.

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Bill to information: (FSS requirement)

Origin-DNR-472

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2024.

11. Any goods/services received after June 30, 2024 will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

mailto:invoices@ohio.gov