RFQ The Partnership~2.docx
DOCX document 31 KB Posted
- Solicitation number
- 24-482DPH-FINAN-B-42038
- Issued by
- Illinois
About this file
This document is a Request for Quote (RFQ) from the Illinois Department of Public Health (IDPH) seeking the services of The Partnership for Inclusive Disaster Strategies to provide Access and Functional Needs Training and Exercise Coordination. The scope of work includes planning and coordinating a one and a half day conference to strengthen service delivery and ensure equitable access for people with disabilities during disasters. The Partnership will collaborate with IDPH's Office of Preparedness and Response to select speakers, conduct an in-person and virtual tabletop exercise, and provide language access services and accessible post-production archives. The contract term is from March 18, 2024 to June 30, 2024, with an estimated 80 total hours of work.
The RFQ requires an all-inclusive quote from vendors that meet the mandatory qualifications, which include various conference planning and coordination tasks, as well as tabletop exercise planning and coordination. Vendors must provide an itemized breakdown of their quote to detail the cost of each mandatory qualification. IDPH reserves the right to reject all offers or individual offers that fail to meet any requirement.
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Text version
R E Q U E S T F O R Q U O T E
Please submit questions to the contact listed below.
AGENCY: ___Illinois Department of Public Health ___ ______________
CONTACT:___Tina Bhaga
EMAIL:____tina.bhaga@illinois.gov_______________________
SPECIFICATIONS
| CONTRACT LENGTH/ ESTIMATED TOTAL HOURS |
| March 18, 2024 – June 30, 2024, an estimated 80 hours total |
| LOCATION |
| Illinois and Virtual |
| REQUIRED SERVICES |
| This Request for Quote seeks the services of The Partnership for Inclusive Disaster Strategies for Access and Functional Needs Training and Exercise Coordination. The Partnership will collaborate with Illinois Department of Public Health's (IDPH) Office of Preparedness and Response (OPR) to create a one and half day conference that strengthens service delivery so people with disabilities have equitable access when disasters strike the community. IDPH OPR will select speakers from The Partnership’s national pool of experts and strategize with The Partnership when inviting local panelists and speakers. The Partnership will record keynote and plenary sessions and create an accessible post-production archive. The Partnership will collaborate with IDPH OPR to conduct an in-person and virtual table-top exercise and will arrange any language access needs (e.g. sign language interpretation). |
The Partnership will take lead on planning and coordination for:
1) Training Conference
a) Logistics support, such as coordinating for both virtual and in-person participation, and providing in-person day- of support; setting up and managing registration;
b) Outreach support and creation of marketing materials;
c) Creation, dissemination, and analysis of post-conference survey;
d) Pre-, day-of, and post-conference accessible material creation;
e) Coordination support of in-person and/or virtual accessibility accommodations;
f) Planning and coordination of keynote session;
g) Creation and presentation of three conference plenaries;
h) Planning, coordination, and moderation of a panel discussion with local and/or national subject matter experts;
i) Accessible video archive;
j) Language access (CART), and
k) Accessible post-production archive.
2) Tabletop exercise
a) Language Access (CART), and
b) Post-production archive.
MANDATORY QUALIFICATIONS
| MANDATORY QUALIFICATIONS |
| MET |
| NOT MET |
1) Training Conference Planning and Coordination to include:
a. Logistics support, such as coordinating for both virtual and in-person participation, and providing in-person day- of support; setting up and managing registration;
b. Outreach support and creation of marketing materials;
c. Creation, dissemination, and analysis of post-conference survey;
d. Pre-, day-of, and post-conference accessible material creation;
e. Coordination support of in-person and/or virtual accessibility accommodations;
f. Planning and coordination of keynote session;
g. Creation and presentation of three conference plenaries;
h. Planning, coordination, and moderation of a panel discussion with local and/or national subject matter experts;
i. Accessible video archive;
j. Language access (CART), and
k. Accessible post-production archive.
2) Tabletop Exercise Planning and Coordination to include:
a. Language Access (CART), and
b. Post-production archive.
Please enter your quote below as an all-inclusive price to provide all required services and attach in BidBuy an itemized breakdown of the quote to include the cost of each of the mandatory qualifications.
| QUOTE |
| $ |
Note to Vendor: The quote must be valid for 90 days from date of submission and must include all expenses. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement.
Company Name: ______________________________________________________________________
| Signature: | Date: | _______________________ | ||
| Printed Name: | _________________ | |||
| Title: | __________________ |
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