RFQ text_post.pdf

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE

THAT WILL BE ISSUED.

This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) intends to award a purchase order for preventative maintenance on an Eaton brand 9395 UPS system. This service must be performed by an Eaton-authorized technician, and authorization status will be confirmed prior to award. In addition, only Eaton factory-certified parts may be used. Eaton is the Original Equipment Manufacturer (OEM) of the UPS. Acquiring a substitute would require extensive re-procurement and delayed performance costs, with the possibility of critical power loss during gap time. Based on this, this maintenance can only be provided by an Eaton-authorized technician.

Request for Quote (RFQ) Number is N66604-25-Q-0530. This requirement is being solicited on a100% small business set aside basis as concurred with by the Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) Office of Small Business Programs (OSPB). The North American Industry Classification System (NAICS) Code for this acquisition is 811310; the Small Business Size Standard is $12.5M.

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) intends to award a Firm Fixed Price Type purchase order for the below items:

CLIN 0001: Preventative maintenance - Eaton Model # 9395-275-275-CA, Serial #

EG382BAA03

CLIN 0002: Option 1, Year 2, Preventative maintenance - Eaton Model # 9395-275-275-CA, Serial # EG382BAA03

CLIN 0002: Option 2, Year 3, Preventative maintenance - Eaton Model # 9395-275-275-CA, Serial # EG382BAA03

CLIN 0002: Option 3, Year 4, Preventative maintenance - Eaton Model # 9395-275-275-CA, Serial # EG382BAA03

CLIN 0002: Option 4, Year 3, Preventative maintenance - Eaton Model # 9395-275-275-CA, Serial # EG382BAA03

Period of performance is to begin by 1 August, 2025 (offeror to quote earliest potential start date) for a period of one calendar year, with option years following in one year periods thereafter.

Delivery is F.O.B. Destination to Newport RI, 02841. Quotes must include any applicable shipping charges within in the unit pricing.

This requirement will be awarded on lowest priced technically acceptable basis. In order to be determined technically acceptable quotes must:

(1) Quote the required supplies or services included above, meeting brand name requirements. No partial quotes will be accepted.

(2) Offerors must include the manufacturer name and part numbers/serial numbers of all of the items.

(3) Affirm all items will be shipped from within the United States; drop shipping is not permitted.

(4) Provide proof of Authorized Partner reseller status.

(5) Provide assertion that all items configured in house are new products, gray market items will not be accepted;

The Government will consider past performance information in accordance with DFARS Provision 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations (Sep 2019), where negative information within SPRS may render a quote being determined technically unacceptable.

Offerors are advised that if items delivered are determined not to be in new condition, are determined to be delivered from outside the United States, or are otherwise not compliant with the terms and conditions of the award, the Government has the right to terminate for cause with the Contractor liable to the Government for any and all rights and remedies provided by the law including excess re-procurement costs.

Incorporated provisions and clauses are those in effect through the latest Federal Acquisition Circular. The following FAR clauses and provisions apply to this solicitation:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Service or Equipment

52.209-11, Representation by corporations Regarding Delinquent Tax

52.212-1, Instructions to Offerors Commercial Items

52.212-3, Offeror Representations and Certifications Commercial Items

52.212-4, Contract Terms and Conditions Commercial Items

-52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items – (DEVIATION 2025-O0003) (DEVIATION 2025-O0004)

The following DFARS clauses apply to this solicitation:

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Revision 1)

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements, 252.204-7020 NIST SP 800-171 DoD Assessment Requirements, 252.211-7003 Item Identification and Valuation

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

252.246-7008 Sources of Electronic Parts

Full text of incorporated FAR/DFARS clauses and provisions are available at www.acquisition.gov/far

The following additional terms and conditions apply:

In accordance with DFARS Clause 252.211-7003, the contractor shall provide a unique item identifier (UID) for all delivered items for which the Government’s unit acquisition cost is $5,000.00 or more.

If no surcharge is applicable, the Government’s preferred method of payment is via credit card. Otherwise, Electronic Payment through Wide Area Workflow (WAWF) may be used.

Please confirm if Government Purchase Card is an acceptable form of payment within the quotation. Include any applicable surcharge in the quotation.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov

The quote shall include price, delivery terms, and the following additional information with submission: point of contact (including phone number and email address), contractor CAGE code, and contractor Unique Entity ID. A quote received after the closing date and time specified may be ineligible for award.

The quote may be submitted via email to the email address below and must be received on or before Friday, 18 April 2025 at 1600 Eastern time. Offers received after the closing date are late and may not be considered for award. For information on this acquisition, contact JP McCauley at john-paul.mccauley.civ@us.navy.mil.

Attachments:

1. DRAFT STATEMENT OF WORK

2. DRAFT CDRLS