I.G. B1346_UPS_PM SOW_RFQ.pdf

v4.3_MAY2025

STATEMENT OF WORK (SOW)/PERFORMANCE WORK STATEMENT (PWS)

(UPS Battery Preventive Maintenance)

N66604-25-SIMACQ-NPT-10-0348

1.0 Background

An Eaton Uninterruptible Power Supply (UPS) Model # 9395-275-275-CA, Serial # EG382BAA03, provides temporary battery power to the Code 85 Weapons Analysis Facility (WAF) Labs.

1.1 Places of Performance

NUWCDIVNPT

1.2 Authorized Users

Code 10, 85

1.3 Sponsors

NUWCDIVNPT

1.4 Types of Funding

NWCF – SCC/OH

2.0 Scope

The contract will support the Mission Critical function at NUWCDIVNPT, the Code 85 B1346 WAF Labs. The contractor will inspect, test, service, and maintain the UPS system.

The type of funding for this contract will be NUWCDIVNPT NWCF. This a follow-on contract to N6660424P0017, N6660422P0370, N6660417P0640.

2.1 Program or Systems Supported

This contract will support the NUWCDIVNPT Code 85 Weapons Analysis Facility (WAF) Labs in Building 1346.

3.0 Applicable Documents

The contractor shall perform the tasking required in Section 4.0 in accordance with (IAW) the below Applicable Documents (ADs).

The contractor shall perform the tasking required in Section 4.0 in accordance with (IAW) the below Applicable Documents (ADs).

NUMBER TITLE REVISION/

DATE

APPLICABLE

SOW TASK

3.1 DoD Issuances Not Applicable

3.2 Navy Issuances Not Applicable

3.3 Industry Standards

3.3.1 Eaton Power Expert 9395 UPS 225-275

kVA Installation and Operation Manual

ALL

3.3.2 Eaton 9395 Maintenance Bypass Module

275 kVA and 550 kVA Installation and Operation Manual

ALL

3.3.3 Eaton 9395 Integrated Battery Cabinet

(Model 1085 and 1085HR) Installation Manual

ALL

4.0 Technical Requirements

The Government shall be responsible for any replacement parts, including battery replacement, identified during preventive maintenance inspections. This UPS is equipped with maintenance bypass mode, which in most circumstances obviates the need for power shutdowns. In the event that electrical power needs to be secured, NUWCDIVNPT Code 1021 will arrange with Building 1346 WAF Lab personnel to secure power to the UPS. Power shutdowns need to be scheduled at least three days in advance.

4.1 Semi-annual preventive maintenance inspections:

Using Eaton factory certified technicians, the Contractor shall perform the following preventive maintenance tasks:

4.1.1 Inspect room conditions to verify the UPS system environment is within manufacturer’s recommended operating conditions, including room temperature, air flow, and dust and dirt contamination.

4.1.2 Replace air filters as required. If an air filter is still usable, the air filter shall be cleaned.

4.1.3 Visually inspect all UPS system components to verify they are functioning properly.

4.1.4 Inspect all cable and wire terminations. Repair any loose or corroded terminations.

4.1.5 Install Eaton firmware upgrades, when issued by the manufacturer.

4.1.6 Review system history on graphical user interface.

4.1.7 Using contractor supplied metering equipment, measure charger output current and voltage, AC ripple voltage, open cell and jar voltage, float cell and jar voltage, internal resistance and impedance, inter-cell connection resistances, ambient temperature, negative terminal temperature, specific gravity of flooded cells. Make any adjustments to verify units are functioning properly.

4.1.8 Perform load test.

4.1.9 Inspect battery monitoring equipment.

4.1.10 Inspect batteries for cracks, leaks, swelling, or terminal corrosion. Clean as necessary.

Re-torque connections as necessary.

4.1.11 The contractor shall provide Semi-annual preventive maintenance Inspection Reports in accordance with CDRL A001, which identify the results of each PM inspection. For each PM visit, provide the following: date of inspection; PM item performed; measurements recorded;

check whether Pass or Fail; any comments which pertain to additional recommended service.

Reports shall be typed and in electronic format, e.g., pdf.

4.1.12 The contractor shall provide estimates in accordance with CDRL A002, for any follow-on repairs identified during semi-annual PM inspections. Estimates will include an itemized list of parts and number of labor hours.

4.2 Service Calls

The contractor shall respond to requests for service stemming from any system alarms or any other indications of trouble. Typically, a site visit will be necessary for proper diagnosis. Upon diagnosis, the contractor shall:

4.2.1 Provide repair estimates in accordance with CDRL A002. Estimates will include an itemized list of parts and number of labor hours. No task orders will be issued – NUWC will fund all repairs via exercising CLINs, similar to how N66604-22-P-0370 was set up.

4.2.2 Provide written service reports in accordance with CDRL A003.

4.3 Security/Visitor Control

4.3.1 The contractor shall that their personnel have current visit requests on file with NUWC Visitor Control and with the Naval Station Newport Pass and ID Office. NUWC Facilities will escort the contractor while on base.

4.4 Cyberspace/Cyber Workforce (CWF)

4.4.1 NA

5.0 Progress Reports

Deliverable: CDRL A001 – Preventive Maintenance Service Report

Deliverable: CDRL A002 – Estimate/Quote for Service

Deliverable: CDRL A003 – Service/Repair Report

5.1 Contract Status Report

The Contractor shall prepare a Contractor’s Status Report that indicates the progress of work, status of the program(s), and existing or potential problem areas for all assigned tasks. The Contractor shall submit the Contract Status Report for the same timeframe as each invoice submitted in the Wide Area Workflow (WAWF) Module of the Procurement Integrated Enterprise Environment (PIEE).

Deliverable: CDRL A004.

5.2 Training

No training is required.

6.0 Government Furnished Information

Not applicable. Eaton installation and operation manuals will be made available to the contractor upon request, however, they are not required to meet technical requirements in Section 4.0.

7.0 Government Furnished Property

Not applicable.

8.0 Quality Surveillance and Performance Standards

Not applicable

9.0 Information and Communication Technology (ICT) Accessibility Requirements

Not applicable.

10.0 Security Compliance

10.1 Program Protection

SECURITY: All Contractor personnel shall adhere to the Security provisions of 32 CFR Part 117

– National Industrial Security Program Operating Manual (NISPOM) and the security requirements of the attached DD254. While performing work at a Government Facility, Contractor personnel shall comply with the security regulations of the host facility. Applicable FAR, DFARS, NMCARS clauses, and NAVSEA text shall be adhered to in the performance of this contract. Security incidents shall be promptly reported through the companies Facility Security Officer (FSO), to the Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC), and the Cognizant Security Office to NUWCDIVNPT Security.

Communications Security (COMSEC) Not applicable

Restricted Data (RD) Not applicable

Critical Nuclear Weapon Design Information (CNWDI) Not applicable

Formerly Restricted Data (FRD) Not applicable

Sensitive Compartmented Information (SCI) Not applicable

Non-Sensitive Compartmented Information (non-SCI) Not applicable

NATO

Not applicable

Foreign Government Information (FGI) Not applicable

Alternative Compensatory Control Measures (ACCM) Information Not applicable

SIPRNET

Not applicable

Unclassified Naval Nuclear Propulsion Information (U-NNPI) Not applicable

Naval Nuclear Propulsion Information (NNPI) Not applicable

National Security Information (S-NSI) Not applicable

Controlled Unclassified Information (CUI) including Legacy FOUO and Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, CUI available at:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) in accordance with DoDI 5230.24 (Distribution Statements on Technical Documents); and DoDI 5230.24, Enclosure 3 Procedures, available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/523024p.pdf

INFORMATION SECURITY: If the work is performed at the Contractor's facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with National Industrial Security Program Operating Manual (NISPOM) codifying 32 CFR Part 117, NISPOM Rule, and SECNAV M- 5510.36B. If the work is performed at the Government's facility, the Contractor shall comply with facility policy.

CUI INCIDENT REPORTING AND RESPONSE: The Contractor shall promptly report any unauthorized, inadvertent, or illegal release or disclosure of CUI to the Contracting Officer’s Representative / Technical Point of Contact (TPOC), Procuring Contracting Officer, and the Security Office. Contractor personnel shall coordinate this effort through the relevant industry site FSO.

PUBLIC RELEASE: Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S.

Government authority. Proposed public releases shall be submitted for approval prior to release through the appropriate U.S. Government Office.

10.2 Operations Security (OPSEC)

OPSEC is a process that identifies critical information to determine if friendly actions can be observed by adversary intelligence systems, determines if information obtained by adversaries could be interpreted to be useful to them, and then executes selected measures that eliminate or reduce adversary exploitation of friendly critical information.

The Contractor shall develop and implement, and update and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract.

The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. The Contractor developed OPSEC program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Presidential Memorandum (NSPM) 28, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard Government sites, the contractor shall: comply with all OPSEC instructions and policies; include OPSEC as part of its ongoing security awareness program and take all required Agency training; Be responsive to the Supporting OPSEC Manager on a non-interference basis; and Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Requiring Organization and contractor in support of the mission.

10.3 Electronic Spillage

Electronic Spillage (ES) is defined as a situation where information of higher classification than a system is authorized to process is introduced into that system, intentionally or otherwise. If a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.