RFQ Template 6100020791.pdf

EXPEDITED RFQ TEMPLATE

FOR CONSULTING SERVICES

BETWEEN $5,001 - $250,000

Commonwealth of Pennsylvania Training Services ITQ #4400007410

RFQ FOR Benefit Cost Analysis Courses

Solicitation Number: 6100020791

December 28, 2011

Pennsylvania Emergency Management Agency 2605 Interstate Drive Harrisburg, PA 17110

To Whom it May Concern:

The attached Statement of Work (SOW) (Attachment A) is provided for you to develop your proposal for the referenced Consulting Project. The successful contractor will be selected based on Best Value. The Best Value Criteria specified below defines the criteria that will be used to determine the successful contractor to be issued a purchase order. It is imperative that you expound in writing on each of the best value criteria listed. You may complete your proposal on this form and return your quote by e-mail reply no later than 1:00 pm on Wednesday January 11, 2012.

Best Value Criteria:

1. Contractor Prior Experience: On the included Contractor Prior Experience Submittal, detail three (3) projects your company performed that are similar in nature and scope to the requirements stated in the SOW. Include reference company name and address, contact person with phone number, e-mail address and best time to call, project name, project start and end dates and a brief description of the project.

2. Understanding the Problem: Provide a detailed Work Statement that accurately assesses the problem to be solved based on your understanding of the project requirements stated in the SOW. Incorporate or append your Work Statement onto the attached Statement of Work, Attachment A.

3. Contractor Personnel and Qualifications: Provide resumes with names of individuals that will be assigned and demonstrate the qualifications and skills required to successfully develop and implement the project as defined in the SOW. It is very important that the proposed individuals meet the minimum levels of experience and have all proper certifications, if requested. The proposed project manager must have demonstrated project management skills and technical background and experience to appropriately manage the project. Ensure resumes contain no personal information as these may become public documents.

4. Training Work Plan: Complete Points of Instruction and Methodology on how this course would be accomplished. Utilizing a GANTT or

PERT chart, include a high-level summary that shows all the tasks and deliverables to complete the project. Explain your approach to deliverables. Append your Project Work Plan onto the attached Statement of Work (Attachment A).

5. Cost: Complete the attached Cost Matrix (Attachment B) to submit the cost portion of your proposal.

6. Disadvantaged Business Participation: To maximize DGS-certified Minority Business Enterprise (“MBE”) and Women-Business

Enterprise (“WBE”) participation in the project, the greatest consideration will be given to a MBE or WBE quoting as a prime contractor, followed by an MBE/WBE participating as a joint venture partner. For all other prime contractors subcontracting to an MBE or WBE, briefly explain what your company’s approach will be to maximize MBE and WBE participation in the project if you are selected for award. This should include detail on which portions of the contract will be performed by the MBE/WBE. Include specific percentage commitments to be paid to MBEs/WBEs based upon the total contract value. The more definitive the commitment and the greater the percentage commitment, the greater consideration that your company will receive for this best value selection factor.

7. Domestic Workforce Utilization: Complete and sign the attached Domestic Workforce Utilization Form (Attachment C).

8. Enterprise Zone Small Business Participation: The greatest consideration will be given to an Enterprise Zone Small Business (EZSB) quoting as a prime contractor, followed by an EZSB participating as a joint venture partner. For all other prime contractors subcontracting to an EZSB, briefly describe what, if any, commitment your company is making to an EZSB for this project if you are selected for award.

This should include detail on which portions of the contract will be performed by the EZSB, and the specific percentage commitments to be paid to EZSBs based upon the total contract value. The greater the percentage commitment, the greater consideration that your company will receive for this best value selection factor.

9. Other - Any other factor not included in the above criteria determined especially relevant for this project. None.

Any questions on this RFQ may be sent to: Jamie Shaffer, jamishaffe@pa.gov

Note: This Request for Quotations 6100020791 is a restricted solicitation. Only those contractors qualified in the designated category (Public Safety Services - Emergency Preparedness Training) under Contract #4400007410, known as the Commonwealth of Pennsylvania’s Consulting Services Invitation to Qualify (ITQ), may submit a proposal in response to this RFQ.

For more information about the Consulting Services ITQ, please click the following link.

mailto:jamishaffe@pa.gov� http://www.portal.state.pa.us/portal/server.pt/community/invitation_to_qualify/4641/where_to_start/495422

The following documents must be returned with your RFQ response:

Attachment A – Statement of Work (include Contractor Work Statement, Project Work Plan, Contractor Prior Experience Submittal and Resumes of proposed personnel) Attachment B – Cost Matrix Attachment C – Domestic Workforce Utilization Form Attachment D – Lobbying Form (if required) http://www.portal.state.pa.us/portal/server.pt/community/invitation_to_qualify/4641/where_to_start/495422�

Contractor Prior Experience Submittal

Company Name and

Address

Contact Information

Project Name

Project Start and

End Dates Brief Description of the Project