Attachment A SOW.pdf

PART 1 GENERAL INFORMATION

PEMA has the responsibility to training PEMA HQ & Area, County Emergency Management Agency and County Planning personnel on the required State and County All-Hazard Mitigation Planning regulations, references, and activities per PA Title 35 Emergency Services Code and 44CFR. PEMA will provide 6 FEMA/PEMA E-276 Benefit Cost Analysis Courses that will be delivered by a contractor to be named and by PEMA and FEMA certified Hazard Mitigation instructors under 2010 EMPG 4.13 workplan. This course is essential for developing and submitting Hazard Mitigation Projects to FEMA Region III for consideration and eventual approval. Course will be delivered on 6 scheduled dates and locations.

Several Pennsylvania communities have updated their hazard mitigation plans and are ready to develop hazard mitigation project applications for funding under FEMA’s Unified Hazard Mitigation Assistance (UHMA) program.

To assist potential applicants with developing a BCA for their proposed project, PEMA & FEMA will be hosting 3 two-day training courses related to FEMA’s new BCA software. Note: PEMA HQ already provided the first BCA course in the Commonwealth of Pennsylvania in December 2010 in which 23 students successfully completed the course. This BCA training is available to any/all sub-applicants considering submission of a FEMA hazard mitigation application (regardless of mitigation grant program). This training will provide participants with the background necessary to:

- Identify the data required to conduct a benefit-cost analysis;

- Navigate the various BCA modules;

- Identify data documentation requirements; and,

- Find/use other BCA toolkit resources.

This workshop must provide Emergency Management Accreditation Program (EMAP) compliant materials and instruction.

I-2 AGENDA

DAY 1 - (8:30 am - 12:00 pm)

TIME

Introductions 15 minutes Unit 1: Course Introduction Slides 15 minutes Review of Pre-requisite Training (Game) 15 minutes Unit 2: Estimating Costs and Benefits for Mitigation Actions Slides 75 minutes Break 15 minutes

Unit 3: FEMA BCA Tool Overview 75 minutes Lunch 12:00 pm - 1:00 pm 60 minutes

DAY 1 - (1:00 pm- 4:30 pm)

TIME

Unit 4: Entering Flood Project Data Introduction Slides 15 minutes Review Activity 15 minutes Slides: Flood maps and data inputs 45 minutes

Break 15 minutes Overview of Flood BCA Tool 60 minutes Activity - Completing a Flood Project BCA 60 minutes

DAY 2 - (8:30 am - 12:00 pm)

TIME

Unit 4: Flood Project BCA Activity Review 45 minutes Composite BCAs 15 minutes

Unit 4: Entering Damage Frequency Assessment (DFA) Project Data

Overview of DFA Data Requirements 45 minutes Break 15 minutes

Overview of DFA BCA Tool 45 minutes Activity - Completing DFA Project BCA 45 minutes

Lunch 12:00 pm - 1:00 pm 60 minutes DAY 2 - (1:00 pm- 4:30 pm)

TIME

Activity Review 15 minutes Activity - Completing Advanced DFA Project BCA 45 minutes Activity Review 15 minutes

Break 15 minutes Course Exam 45 minutes Course Exam Review 15 minutes Questions and Technical Assistance 60 minutes

Class Adjourn

I-3 PROJECT GOALS

To be eligible for federal funding assistance thru any of FEMA’s hazard mitigation grant programs, a mitigation project must be cost-effective. The FEMA Benefit-Cost Analysis (BCA) is the method used to determine the cost-effectiveness of a proposed hazard mitigation project. FEMA has developed a BCA Tool to assist applicants to determine the cost-effectiveness of their proposed mitigation project.

Selection Criteria: The target audience for this training will be those who are not currently familiar with the BCA program or in need of a refresher BCA training session.

This may include county and municipal planners, floodplain managers, emergency program managers, and other State and community-level managers or administrators and other staff with expertise needed for mitigation projects.

Workshop Goals:

- Address the priorities and needs of the communities to reduce losses

- Meet the requirements of 44CFR201.6

- Enable Mitigations Officers the ability to interpret the requirements of

44CFR201.6

- Understand how to use a plan to help communities meet DMA requirements and improve their county/municipal plans through the use of good project selection.

I-4 PROJECT MANAGEMENT

Name of Agency Contact Person: Thomas S. Hughes, SHMO Agency, Division: PEMA, BORM/HM, 2605 Interstate Drive, Harrisburg PA 17110 Building, Floor: 3rd Floor Mailing Address: PEMA, BORM/HM, 2605 Interstate Drive, Harrisburg PA 17110 Phone Number: 717-651-2726/Joint Field Office 717-671-3616 Fax Number: 717-651-2150 E-mail Address: thughes@pa.gov mailto:thughes@pa.gov�

I-5 INCURRING COSTS

PEMA is not liable for any cost or expenses incurred by the Supplier to prepare the proposal.

I-6 SUBCONTRACTING

The Supplier shall identify the use of subcontractors as part of its proposal, and provide cost for each subcontractor with the cost portion of the submittal. Subcontractors shall be approved by the Agency.

I-7 DISADVANTAGED BUSINESS PARTICIPATION

All ITQ Suppliers are encouraged to utilize as part of their response to this RFQ small disadvantaged businesses and/or enterprise zone small businesses as subcontractors or joint venture partners. The approach to enhancing the utilization of small disadvantaged businesses and/or enterprise zone small businesses will be considered as part of the best value analysis by the Agency.

I-8 RESOURCES

PEMA will provide lodging for individuals that meet the 50-mile travel restriction; others will travel to the course so course cannot start before 0800 hours and must conclude by 1700 hours on both days of the workshop. PEMA will be providing lunch to the attendees and instructor cadre. PEMA will be providing computers with the latest FEMA BCA software. Workshop facility will have laptop computers, screen, tables, and projection devices. The Instructor Guide and Student manual template will be provided by PEMA, however, the selected vendor will provide booklets and any other handouts necessary to deliver the course. The vendor will provide a CD containing BCA reference documents.

PART II STATEMENT OF WORK – (Agency)

Scope of Work The Contractor selected will conduct a kickoff conference call with the State Hazard Mitigation Officer (SHMO) to discuss logistics, finalize the agenda, and address any additional concerns for the training session. Ideally, two instructors will conduct a 2-day during the following quarters and locations below (Training will be given in the fiscal quarter; dates and locations are tentative):

Course #1 – February 12-13, 2012, Lycoming County EMA, 2130 County Farm Rd Montoursville, PA 1775 Course #2 – May 15-16, 2012, Westmoreland County EMA, 40 N Pennsylvania Ave Greensburg, PA 15601 Course #3 – August 9-10, 2012, Warren County Dept. of Planning and Zoning, 204th

Ave., Warren, PA 16365

There will need to be 30 minutes set aside for an overview of the Unified Hazard Mitigation Assistance Grant program and various federal and state funding streams.

I-1 WORK LOCATION

The location for project coordination will be: PEMA HQ, BORM/HM

The training location will be:

See Above/various within the Commonwealth of Pennsylvania

Primary Contact will be:

Name: Thomas S. Hughes, PEMA, BORM/Hazard Mitigation Division, 2605 Interstate Drive, Harrisburg PA 17110 Phone Number: 717-651-2726 Email Address: thughes@pa.gov

Alternate Contact will be:

John Forr, Director, PEMA, Bureau of Recovery & Mitigation, jforr@pa.gov

II-2 WORK SKILLS

Must have their Certified Floodplain Management (CFM) certification and must have presented this course for FEMA or another state within FEMA Region III. Selected vendor must provide 3 references/ recommendations for this training previously provided for stated end-users.

mailto:thughes@pa.gov� mailto:jforr@pa.gov�

II-3 INFORMATION HANDLING

Course contractor must use the approved FEMA E-276 course material and other course content provided by PEMA. Any job aides or course content provided by the contractor under this contract will allow PEMA to use for subsequent course deliveries.

II-4 TASKS

Workshop Objectives:

After completing this workshop, plan preparers and reviewers will be able to:

- Identify and assemble technical experts and mitigation stakeholders to participate in the BCA Process

- Recognize hazards and estimate potential losses

- Identify hazard mitigation actions that include physical projects that reduce risks from natural hazards, changing land development regulations, educating the public, and addressing data deficiencies to improve mitigation plan

- Implement the mitigation strategy and monitor progress over time

- Integrate mitigation planning into other local planning activities such as county comprehensive plans and the state HM plan and GIS.

- Utilize FEMA’s BCA Software

- Review PEMA UHMA grant application submission process

- Receive overview of FEMA’s e-grants system