RFQ SWLE East Fork HVAC for Shop Scope of Work.pdf
PDF 874 KB Posted
- Attached to
- PWC SW L SWLE East Fork HVAC Shop
- Solicitation number
- SRC0000026607
- Issued by
- Clermont County, Ohio
About this file
This is a Scope of Work document from the Ohio Department of Natural Resources (DNR) for HVAC services at the East Fork State Park Law Enforcement Shop in Bethel, OH. The project requires providing and installing a Lennox 100K Heater in the warehouse and removing old units that are 23 years old. The scope includes disconnecting and removing two existing heaters (UH 05 and 06), installing one new 100K Lennox unit heater, and performing associated electrical and propane work. Site visits are required prior to bid submission, with appointments available Monday through Friday 9:00am-4:00pm through contacts Jason Gantt or DeWayne Terwilleger. The completion date is set for March 31, 2025.
The contract will be awarded to the lowest responsive and responsible bidder, who must provide examples of two similar completed projects with photos and references. All invoices must be submitted to Ohio Shared Services (OSS) with specific requirements including PO number Origin-DNR-476. The project requires a pre-award meeting with DNR staff, and the awarded supplier must sign an Addendum to Bid Quote or Personal Services Agreement. The facility is located at 3294 Elklick Rd. Bethel, OH 45106, and the existing heaters use gravity flue venting manufactured in 2002, as shown in the included photograph.
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Text version
Rev. 6/3/22
SouthWest Law Enforcement East Fork State Park HVAC for Shop
Needed Service or Supply: Provide and install Lennox 100K Heater in Warehouse and remove old units and associated work.
Ordering Location and Address: East Fork Law Enforcement Shop
3294 Elklick Rd. Bethel, OH 45106
Project Background: The law enforcement warehouse heaters are not working. They are original and are twenty-three years old. It needs a new heater, and all the associated work involved in hanging a new heater and removing the old ones.
Specifications/Scope of Work Provide and install the following install Lennox 100K Heater in Warehouse and remove old units and associated work.
Lock Out Tag Out electrical and propane service Using lift, disconnect propane, electrical, flue and thermostat from both UH 05 and 06 Remove both units from hangers and bring to ground Hang a new Lennox 100K unit heater in location of UH 05 and reconnect to existing propane, electric and thermostat Cap flue, electric & propane for UH 06 Start up and verify proper operation Standard work hours
Maps and/or Photos:
Delivery: East Fork State Park Law Enforcement Shop (Warehouse) 3294 Elklick Rd. Bethel, OH 45103
Completion/Delivery Date: March 31, 2025
Site Visit & Point of Contact
Prior to submitting a bid response, offerors are required to visit the East Fork State Park Law Enforcement Shop (Warehouse) 3294 Elklick Rd. Bethel, OH 45106 to inspect and view the items.
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Contact information
For questions regarding specifications and to set up a site visit please contact:
Jason Gantt, Lt. at 513-734-2730 or Cell 513-515-4313 Jason.Gantt@dnr.ohio.gov or DeWayne Terwilleger NRT Supervisor at 740-624-6348. All site visits are by appointment only. Monday through Friday 9:00am-4:00pm
Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Bill to information: (FSS requirement)
Origin-DNR-476 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).
-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned and Origin Number listed above
2. Supplier full name as it appears on your PO
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished
7. Line charge(s). If parts are included, please break out lines with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2025.
11. Any goods/services received after June 30, 2025 will require a new PO.
For the purchase of services use the following statement:
The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement.
File details come from the government source that posted it. Updated .