RFQ SP330026Q0159 - 6-month trailer Lease.pdf

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INTRODUCTION:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12 for a six (6) month lease of thirty (30) 53’ dual axel enclosed trailers for DLA

Distribution Hill AFB, UT. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

POINTS OF CONTACT:

Acquisition Specialist Name: Steven Lesh

Acquisition Specialist Email Address: Steven.Lesh@dla.mil

Acquisition Specialist Address: 5430 Mifflin Avenue, New Cumberland, PA 17070

Contracting Officer Name: Erik J. Smith

Contracting Officer Email Address: erik.smith@dla.mil

Contracting Officer Address: 5430 Mifflin Avenue, New Cumberland, PA 17070

SECTION ONE: NOTICE TO QUOTERS

1. Solicitation number SP330026Q0159 is issued as a Request for Quotation (RFQ), to provide thirty

(30) 53’ dual axel enclosed trailers (dry vans) for DLA Distribution Hill AFB, UT for a period of six (6) months beginning 1 July 2026.

2. This acquisition is being solicited as a 100% Small Business set-aside. The NAICS code is 532120 and the size standard is $47.0 Million. The Product or Service Code for this acquisition is W023.

3. Closing date and time for questions: 12:00PM EST on June 17, 2026.

4. Closing date and time for quotes: 3:00 PM EST on June 18, 2026.

5. As a result of this solicitation, one (1) firm-fixed-price purchase order will be issued.

6. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov

SECTION TWO: SCHEDULE OF SUPPLIES AND SERVICES

1. FOB Destination shipping shall be included in the unit price.

2. Quoters shall quote a Firm-Fixed Price for CLIN 0001.

3. Unit of Issue is Month (MO).

4. The contract may invoice monthly for each month of the six-month lease.

5. The contractor shall include the cost of delivery and removal in the monthly cost.

mailto:Steven.Lesh@dla.mil mailto:erik.smith@dla.mil http://www.acquisition.gov/

CLIN UoI Government Salient Characteristics

0001 MO

Monthly lease of thirty (30) 53’ dual axel enclosed trailers, to be delivered no later than

1 July 2026, to DLA Distribution Hill AFB, including delivery prior to the start date and removal upon completion of the contract.

SECTION THREE: DESCRIPTION/PWS

• Requiring Organization: Defense Distribution Depot Hill Air Force Base (AFB) UT

• DLA Distribution Hill AFB is scheduled to change over from DSS to WMS in July 2026. The existing interior areas of the facilities lack sufficient capacity for the storage, organization, and holding of the anticipated Receiving material volume during the transition from DSS to WMS. A 6-month lease for 30 enclosed trailers is needed to provide sufficient flexible and transitional storage space for material to ensure a smooth transition from DSS to WMS for the site and minimize service disruption during implementation.

The contractor shall provide all necessary labor and material to deliver and place into operation thirty (30) each 53’ dual axel enclosed trailers (Dry Van). All transportation/shipping of the leased equipment to and from the site shall be provided by the contractor.

All 53’ dual axel enclosed trailers must be equal to or greater than the specifications below:

Salient Characteristics:

• Width: 102"

• Length: 53' 0"

• Height: 13' 6" (110" inside)

• Door Opening: 99" x 110” or manufacturer equivalent

• Door Type: Swing Door with Comb Type Frame; .50” composite swing door, dual seal gaskets, steel cover sheet, one (1) lock rod per rear door, five (5) hinges per door or manufacturer equivalent

• Upper Coupler Height: 47"

• King Pin Location: 36"

• Landing Gear Location: 104” from King Pin

• Tire / Wheel Size: 295/75R22.5 14 ply radial or manufacturer’s equivalent

• Wheel Type: 22.5'Steel Disc Wheel, Hub Piloted, 5HH or manufacturer’s equivalent

• Number of Axles: Two

• Axle Make: Axles:5" round with extended service, brake lining Hubs 10 stud hub piloted outboard mount or manufacturer equivalent

• Suspension: Three leaf spring suspension with (air assisted pin puller)- or manufacturer equivalent

• Brake Size & Type: 16.5" x 7" Air "S"- Cam or manufacturer’s equivalent

• ABS: Haldex 2S-1M with full function valve or manufacturer’s equivalent

• Landing Gear: 2 Speed. Galvanized bracing, 104" from King Pin - or manufacturer equivalent

• Landing Gear Crank: Roadside (required)

• Exterior color: Manufacturer’s standard.

Contractor Tasks:

Task 1: The Contractor shall deliver thirty (30) 53’ dual axel enclosed trailers as specified above, to

Defense Distribution Depot Hill AFB, Utah, no later than 1 July 2026.

• Trailers will be leased for a 6-month period from 1 July 2026 to 31 December 2026.

• The Contractor shall provide full-service maintenance records for all leased equipment.

Task 2: The contractor shall pick up all equipment from the site within 30 days of the completion of the contract on 31 December 2026, OR within 30 days of notification by the Contracting Officer that the Dry

Vans are no longer needed.

Point of Contact (POC):

On-Site POC – Nathan Smith, nathan.l.smith11@dla.mil, (209) 540-3616

Technical POC – Tim Hoban, timothy.hoban@dla.mil, (717) 770-6152

Contract Specialist – Steven Lesh, steven.lesh@dla.mil

Contracting Officer – Erik Smith, erik.smith@dla.mil

SECTION FOUR: PACKAGING

There are no special packaging requirements for this requirement

SECTION FIVE: INSPECTION/ACCEPTANCE

Inspection and acceptance of each Dry Van will be performed by personnel at the receiving location upon delivery.

SECTION SIX: DELIVERY/PERIOD OF PERFORMANCE/ORDERING PERIOD

1. The contractor shall coordinate delivery with the on-site POCs: Nathan Smith and Tim Hoban. DLA

Distribution Hill Air Force Base (AFB) UT is a secure government facility. All personnel requesting access to Hill AFB are required to pass a background check and provide proof of US Citizenship. A minimum of two forms of identification are required for all visitors and delivery drivers requesting access to the site. At least one form of ID must be Real ID compliant.

2. Delivery Location:

Defense Logistics Agency

Defense Distribution Depot Hill AFB, UT

7537 Wardleigh Way, Bldg. 849

Hill AFB, UT 84056

3. Delivery Schedule: DELIVERY OF ALL THIRTY (30) DRY VANS MUST TAKE PLACE BY 1

JULY 2026.

4. Please ensure that the time frame you enter for delivery is realistic and achievable. Requests for delivery date extensions will not be granted if they exceed 1 July 2026.

5. FOB: Destination

SECTION SEVEN: CONTRACT ADMINISTRATION DATA

1. Invoicing And Payment: Invoicing and Payment will be made via Wide Area Work Flow. See

DFARS Clause 252.232-7006.

2. System for Award Management (SAM): A prospective awardee shall be registered in the SAM database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Quoters may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov. Quoters shall provide their company name, address, point of contact, telephone number and CAGE code exactly as it appears in the SAM Database. FEEL OUT THE TABLE BELOW

Company Name:

Company Address:

Telephone:

Cage Code:

Point of Contact:

Email:

Manufacturer:

SECTION EIGHT: SPECIAL CONTRACT REQUIREMENTS

1. Mark Contract Number on all Correspondence: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment.

Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

SECTION 9: CLAUSES

Addenda to FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

(NOV 2025)

FAR 52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.204-13 System for Award Management—Maintenance

FAR 52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.222-3 Convict Labor

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies

FAR 52.222-36 Equal Opportunity for Workers with Disabilities

FAR 52.222-50 Combating Trafficking in Persons http://www.sam.gov/

FAR 52.222-90

Addressing DEI Discrimination by Federal Contractors (DEVIATION 2026-

O0040, REVISION 1)(APR 2026)

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.232-1 Payments

FAR 52.232-8 Discounts for Prompt Payment

FAR 52.232-11 Extras

FAR 52.232-23 Assignment of Claims

FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-3 Protest After Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.240-91 Security Prohibitions and Exclusions

FAR 52.247-34 F.o.b Destination

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.211-7003 Item Unique Identification and Valuation

DFARS 252.223-7008 Prohibition of Hexavalent Chromium

DFARS 252.225-7001 Buy American and Balance of Payments Program

DFARS 252.225-7012 Preference for Certain Domestic Commodities

DFARS 252.225-7036 Buy American—Free Trade Agreements—Balance of Payments Program

DFARS 252.225-7048 Export-Controlled Items

DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

DFARS 252.225-7060

Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

Region

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.243-7001 Pricing of Contract Modifications

DFARS 252.244-7000 Subcontracts for Commercial Products and Commercial Services

DFARS 252.247-7023 Transportation of Supplies by Sea

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This notice incorporates provisions and clauses in effect under:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR - https://www.ecfr.gov/current/title-48/chapter-1

DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

(End of Clause) https://www.ecfr.gov/current/title-48/chapter-1 https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation

Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

____2-IN-1_____

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

___Not Applicable___

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.] http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF -- Data to be entered in WAWF

Pay Official DoDAAC -- SL4701

Issue By DoDAAC -- SP3300

Admin DoDAAC** -- SP3300

Inspect By DoDAAC -- N/A

Ship To Code – N/A

Ship From Code -- N/A

Mark For Code -- N/A

Service Approver (DoDAAC) -- N/A

Service Acceptor (DoDAAC) – SB3217

Accept at Other DoDAAC -- N/A

LPO DoDAAC -- N/A

DCAA Auditor DoDAAC -- N/A

Other DoDAAC(s) -- N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. Steven.Lesh@dla.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

DLAD PROCUREMENT NOTES:

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and

Obsolete Materials or Components (DEC 2016)

The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the

Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil.

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is confirming it currently has, or will obtain before delivery, and shall retain documented evidence (supply chain traceability documentation), as described in paragraph (2) of this procurement note, demonstrating the item is from the approved manufacturer and conforms to the technical requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source's

Commercial and Government Entity (CAGE) code, and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government. The documentation should also include, if available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit

Detection and Avoidance Program (CDAP) website

(http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance- Program/).

(4) The contractor shall immediately make documentation available to the contracting officer upon request.

The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

(End of Procurement Note)

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLA- owned materiel if the estimated costs of correction are $1,000 or less. The contracting officer will advise the contractor of the discrepancy and that the Government has corrected the packaging or marking. The contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the

Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000, the contracting officer will advise the contractor of the discrepancy and have the materiel returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the Government remediate the discrepancy at the contractor’s expense. If the Government remediates the discrepancy, the contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the

Government to correct the deficiencies.

(End of Procurement Note)

L06 Agency Protests (DEC 2016)

Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

(End of Text)

SECTION 10: DOCUMENTS, EXHIBITS, AND ATTACHMENTS

• See Attachment 1 Statement of Work

SECTION 11: REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

QUOTERS OR OFFERORS

Not Applicable

SECTION 12: PROVISIONS

FAR 52.203-18

Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation

FAR 52.204-7 System for Award Management—Registration

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

FAR 52.209-11

Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law

FAR 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System

DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate

DFARS 252.225-7035

Buy American—Free Trade Agreements—Balance of Payments Program

Certificate

DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime

DFARS 252.225-7059

Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

Region—Representation

FAR 52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a single Firm Fixed Price purchase order resulting from this solicitation.

(End of Provision)

FAR 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt from DLA Distribution J7 Acquisition Operations, Attn. Erik Smith, Contracting Officer, 5430 Mifflin

Ave, New Cumberland, PA 17070-5008.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR – https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part12

DFARS – https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

DLAD – https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

DLAD 5452.233-9001 Disputes – Agreement to Use Alternative Dispute Resolution (ADR) (JUN

2020)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use ADR techniques to try to resolve the dispute.

Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

SECTION 13: INSTRUCTIONS TO QUOTERS

Far 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

(DEVIATION) (CD 2026-O00028)

ADDENDA TO FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial

Services (DEVIATION) (CD 2026-O00028)

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

(c) Period of acceptance of quotes. The quoter agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes.

GENERAL

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part12 https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

1. All quotes must be received electronically via email at: Steven.Lesh@dla.mil Subject: SP330026Q0159

Quotation – “Quoter’s Company Name.” Quotations must be received by 3:00 PM EST on June 18, 2026 to be considered for award.

2. Facsimile and hard copy quote submissions will not be accepted or evaluated.

3. Quotes shall be prepared in the English language.

4. Quotes shall include all required documentation as listed below. The submission of a quote that does not contain all items requested below may result in elimination from consideration for award. The instructions contained herein are to serve as a guide in preparation of quotes; however, they are not intended to be all inclusive. The instructions generally describe the type and extent of information which should be provided in the quote. The quoter is expected to completely examine and analyze all aspects of past performance, and price areas to be addressed, and to include information in the quote which will enable the evaluators to determine the quoter’s understanding of the requirements in each of the above areas.

5. Quotes must have the Controlled Unclassified Information (CUI) incorporated markings appropriate pages on each quote file.

(a) All other documents marked with appropriate CUI markings as follows:

- Header on all pages: 1st Line of Header: “CUI”

- 1st page only, bottom right corner (above footer):

Controlled by: Quoter’s Name

CUI Category: SSEL

Distribution/Dissemination Controls: FED ONLY

POC: To be completed by Quoter

- Footer (at very bottom) on all pages stating “CUI”

6. Quotes must include the following information in their quote:

Past Performance Information:

The quoter may provide information on its past performance record. If the quoter has no recent, relevant history in the Contractor Performance Assessment Reporting System (CPARS) application, Electronic

Subcontract Reporting System (eSRS), or other databases, the quoter may submit up to three (3) recent

(within three years), relevant (similar in scope, magnitude and complexity as outlined in the PWS) references to be evaluated. The references may be government or commercial contracts/projects and should include a point of contact, contract number, dollar value, and project information. If a quoter has no recent/relevant past performance, they shall provide the following statement in lieu of the information requested: “(Insert quoter name) has determined they possess no recent, relevant past performance in accordance with the RFQ.”

Pricing and Administrative Information:

Quotes may be submitted in contractor format and must include the following:

1. A signed and dated cover letter that includes the following information:

i. Solicitation Number SP330026Q0159

ii. Company name

iii. Company address

iv. Contractor point of contact

v. telephone number

vi. e-mail address

vii. Contractor DUNS Number

viii. Contractor Commercial and Government Entity (CAGE) code assigned from System for

Award Management (SAM) website.

2. A signed copy of any amendments that were issued (applicable only if any amendments are issued against this solicitation).

7. Organization: The quoter shall prepare the quote as set forth in the table below. The titles and contents for each file are defined in this table. Quotes shall be submitted as THREE (3) separate files as follow:

File Title Page

Limitations

I Technical Capability None

II Past Performance None

III Pricing & Administrative None

SECTION 14: EVALUATION

Addenda to FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (FEB 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors will be used to evaluate offers:

1. The Government intends to award one (1) contract to the acceptable quoter with the lowest evaluated price which is deemed responsible in accordance with the FAR, and which has submitted a quote conforming to the solicitation requirements. The requirements include all stated terms, conditions, and all other requirements of this solicitation. The Government intends to make an award based on the initial quotes received; therefore, the initial quote should contain the quoter’s best terms from a price and technical standpoint. Quoters must be determined to be responsible according to the standards of FAR Subpart 9 to be eligible for award.

2. Failure to provide a complete, detailed, realistic, and reasonable quote may reflect a lack of understanding of the requirements and may result in a determination that the quoter’s quote is unacceptable. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with a quoter’s quote.

3. The award decision process is being conducted under FAR Part 12, wherein the Contracting

Officer is permitted to engage in communications with individual contractors about their quotes without being subject to the policies and procedures of FAR Part 15, and without engaging in

"discussions" or "negotiations" under FAR Part 15.

4. Although the Government intends to award a Purchase Order resulting from this solicitation, the

Government reserves the right to reject any and all quotes received and not award any item or items from this solicitation.

5. Past Performance will be evaluated on an acceptable or unacceptable basis.

TECHNICAL CAPABILITY

To be considered acceptable:

1. The quote must demonstrate that the proposed thirty (30) 53’ dual-axle enclosed trailers meet or exceed all salient characteristics specified in Section 2, "Scope of Work," of the Statement of

Work (SOW). Contractor must provide manufacturer specification sheets or other detailed documentation for the quoted equipment. Quotes that indicate "manufacturer equivalent" must provide sufficient detail to allow for a direct comparison to the stated requirements.

2. The quote must explicitly state the contractor’s ability and commitment to perform all work in accordance with the SOW timeline. This includes:

a. Delivery of all thirty (30) trailers to Defense Distribution Depot Hill AFB, UT, no later than July 1, 2026.

b. Pickup of all thirty (30) trailers within 30 days of contract completion on December 31, 2026, or as otherwise notified by the Contracting Officer.

c. The quote must acknowledge and confirm that full-service maintenance records for all leased equipment will be provided upon delivery, as stated in Task 1 of the SOW.

PAST PERFORMANCE

To be considered acceptable:

1. The quoter will be evaluated on their past performance record and any other relevant information obtained from available sources which may include Contractor Performance Assessment

Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), Federal Awardee

Performance and Integrity Information System (FAPIIS), other databases, as well as interviews with POC references, Program Managers/Customers, Contracting Officers, or Contracting Officer

Representatives (CORs), data submitted by the Quoter as part of the Past Performance file, and any other information available to determine the quality and relevance of the quoter’s past performance.

2. The Government shall determine how well the quoter performed on the recent (within 3 years of solicitation issuance) and relevant (similar in scope, magnitude, complexity) contracts. The

Government will assign an acceptable/unacceptable rating as to the quoter’s ability to perform on the required effort based upon the recent and relevant past performance record considering the information available regarding quality of performance.

3. In the case of a quoter without a record or references of recent and relevant past performance, or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv), Past Performance Evaluation).

Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Should the Government discover adverse past performance information to which the quoter had not had a prior opportunity to respond, the Contracting Officer will conduct communications if deemed appropriate.

PRICE AND ADMINISTRATIVE

1. If a quote has been determined acceptable under the non-price factor listed above, the Government will then evaluate the quote for the lowest price. The quoted total price between quoters determined to be technically acceptable will be the determining factor in the selection of a quote for award. Price analysis shall not be conducted on quoters determined to be unacceptable for award, since the quoter will not be in line for award as the lowest priced technically acceptable quoter.

2. The Government will perform a price analysis to determine the reasonableness of proposed price in accordance with the FAR 15.404-1(b). The Government will utilize a comparison of proposed prices received in response to the solicitation.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

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