RFQ# SODC-Bedroom Flooring Replacement Phase 2.docx

Southwest Ohio Developmental Center (SODC) – Bedroom Flooring Project Solicitation: SRC SRC0000026764

Purpose: This solicitation is for flooring replacement in six-bedroom areas at Southwest Ohio Developmental Center.

RFQ Schedule:

· RFQ Issued: 12/12/2024

· Inquiry Periods Begins: 12/12/2024

· Site Visit:12/18/2024 at 11:00 am.

· Inquiry Period Ends: 12/20/2024 at 3pm

· Quotes Due: 12/23/2024 at 4pm

Site Information:

Southwest Ohio Developmental Center 4399 E. Bauman Ln Batavia, Ohio 45103

Primary Contact:

Theodore Myers, Maintenance Superintendent Email: theodore.myers@dodd.ohio.gov Phone: 513-735-8291

Site Visit:

A site visit to review the exact scope of work is scheduled for December 18, 2024, at 11:00 am at Southwest Ohio Developmental Center, at which time potential bidders can take measurements and inspect the working area. The site visit is mandatory for bids to be accepted.

Upon arrival at Southwest Ohio Developmental Center, contractors are asked to sign in at the Administration Building and ask for Ted Myers.

Detailed Project Description:

Flooring replacement in six-bedroom areas. The square footage for each bedroom is approximately 200 sq ft each. Contractor needs to furnish and utilize Nora’s Environcare sheet with coving up walls 4”. Top of cove base needs to be caulked with a matching color caulk. Contractor must remove and dispose of existing plank flooring, skim coat floor for leveling, all seams to be heat welded, and install transitional pieces to other flooring if necessary.

Requirements:

The contractor shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded project. Contractor shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards.

Southwest Ohio Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities. All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded Contractor shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recover, the Contractor’s proposal will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 4:00 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center contact person. Contractor shall complete work for each specific job/task on consecutive days, this includes routine preventative maintenance work.

Upon arrival at Southwest Ohio Developmental Center, the contractor must sign-in at Administration Building and ask for Ted Myers.

The contractor must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. Contractor must always secure their tools and materials. Contractor must clean their work area of all refuse and scrap materials at the end of each workday.

Time of Performance: Project will begin within 30 days of issuance of purchase order.

SOLICITATION PROCESS

· A site visit is mandatory and scheduled for December 18, 2024 at 11:00am at Southwest Ohio Developmental Center, at which time potential bidders can take measurements and inspect the working area.

· Bidder is required to complete the item grid and upload an electronic quote with their bid in OhioBuys. Quotes must be valid for a minimum of 30 days.

· Bids will be evaluated, and the contract for services will be awarded to the lowest responsive and responsible bidder as determined by the agency

SOLICITATION SUMMARY

This solicitation is for flooring replacement in six bedroom areas with an approximate 200 square feet per bedroom area at Southwest Ohio Developmental Center. Total approximate square footage for project is 1200 square feet.