RFQ - Salem Alarm Monitoring and Access Control.pdf

ATTN:_Dannielle Burton Procurement Services Oregon Liquor and Cannabis Commission 9079 SE McLoughlin Blvd.

Portland OR 97222 Phone: 971-801-4087

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER******

Return To: Via Oregon Buys by 3:30 PM PT on August 15, 2025.

Description: The Oregon Liquor and Cannabis Commission (OLCC) is seeking quotes for the monitoring of the alarm system located at 3990 Fairview Industrial Dr SE Salem, OR. 97302.

Monitoring includes but may not be limited to: cameras, duress buttons, CCTV and door position switches. No data will be stored outside OLCC servers.

Requested Availability Date of Product and Services – Services to begin upon execution of contract.

Interested bidders will be required to attend an in-person mandatory facility walk through (bid walk) on August 07, 2025, at 10:00am PST at 3990 Fairview Industrial Dr SE Salem, OR.

97302. Bidders will meet Dannielle Burton at the main entrance.

Any reference to brand names is meant as descriptive not restrictive.

Alternate bids will be considered on products which meet or exceed products indicated on quote.

Vendor is to mark clearly alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.

Vendor Name________________________________ Federal ID No:_____________________

Address:______________________________________ Phone:__________________________

City, State, Zip:_____________________________________ Fax:________________________

All Pricing Must Be Held Firm For 30 Days

Quotes shall include the following services. Quotes may be submitted using this form, entering pricing in OregonBuys under each line item or submitting a quote as an attachment in the

OregonBuys system. All quotes shall contain warranty information listing what services for normal maintenance and repairs are covered under the warranty.

DESCRIPTION QUANTITY PRICE

PER

UNIT

(Monthly and Hourly rates)

TOTAL

Service – Real-Time Monitoring: Continuous monitoring of alarms from connected security system. System components include: Cameras (interior and exterior), duress buttons, keypads, Bosh panel, CCTV, intrusion buttons, intrusion position switches, glass beak, Commscope angled patch panel and door position switches.

Intrusion Monitoring (glass break, duress system, intrusion switches, door position switches)

Hold-Up Alarm (Duress)

Required Services: Services can be listed in one lump sum.

Dispatch Services:

Dispatching appropriate personnel to the scene of an alarm (internal alarms to OLCC staff or security, external door or window break issue, calls go to Salem Police first then OLCC staff)

Communication:

Providing customer notification and communications with authorities if needed.

Technical Support:

Provide assistance to OLCC regarding technical issues with the system.

System Maintenance and Testing:

Preventative Maintenance: Regular inspections, cleaning, and calibration of alarm system components to ensure optimal performance

Testing:

Conducting operational tests of systems, including signaling services

Repair and Replacement:

EA

Addressing and repairing faulty or damaged alarm system components. Hourly rate if outside of warranty.

System Updates:

Ensuring that the alarm system software is updated to the latest standards. Provide pricing if not included with services.

Parts / Materials: To be billed at actual rate.

Total Bid Price Per Month:

EA $