RFQ_RFP_MP _ GVRA_13.pdf

Georgia State Financing & Investment Commission

Request for Qualifications RFQ No. GVRA-13-MP

(Step I)

And

Request for Proposals (Step II)

To Provide

Master Planning Services for

Project No. GVRA-13 Georgia Vocational Rehabilitation Agency

Roosevelt Warm Springs Campus Master Plan

TABLE OF CONTENTS

I. PROJECT FACT SHEET

II. RFP/RFQ OVERVIEW

1. GENERAL PROJECT INFORMATION

2. PROCUREMENT PROCESS

3. TERMS

III. REQUEST FOR QUALIFICATIONS (RFQ)

1. SCHEDULE OF EVENTS

2. QUESTIONS

3. MINIMUM QUALIFICATIONS

4. EVALUATION CRITERIA

5. STATEMENT OF QUALIFICATIONS CONTENTS

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

7. FINALIST NOTIFICATION

IV. REQUEST FOR PROPOSALS (FROM QUALIFIED FINALIST)

1. SCHEDULE OF EVENTS

2. SUBMITTAL OF QUESTIONS AND REQUEST FOR CLARIFICATIONS

3. PREPROPOSAL SITE VISIT

4. CRITERIA FOR THE EVALUATION OF FIRMS

5. PROJECT PROPOSAL CONTENTS

6. PREPARING FEE PROPOSLS

7. INSTRUCTIONS FOR SUBMITTAL OF PROJECT PROPOSALS

8. INTERVIEW INFORMATION

9. FINAL SELECTION – QUALIFICATIONS SCORE

V. EXHIBITS

1. Exhibit A – Certification Form

2. Exhibit B – Contractor Affidavit Under O.C.G.A §13-10-91(b)(1)

3. Exhibit C – Disclosure Statement

I. PROJECT FACT SHEET

Master Planning Services RFQ/RFP No. GVRA-13-MP

GVRA Warm Springs Campus Master Plan Warm Springs Georgia

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP I

Date Time Activity 10/5/2023 --- a. Owner issues public advertisement of RFQ

10/15/2023 2:00 PM b. Deadline for submission of questions

10/27/2023 2:00 PM c. Deadline for submission of Statement of Qualifications

11/1/2023 10:00 AM d. Selection Committee meets to determines finalist firms

STEP II

11/2/2023 ---- a. Owner issues notice to finalist firms

11/8/2023 11:00 AM b. Pre-Proposal Site Visit for finalist firms

11/14/2023 2:00 PM c. Deadline for submission of questions

11/21/2023 2:00 PM d. Deadline for submission of Project Proposals

12/6/2023 ---- f. Owner interviews finalist firms

Christy Sanders, Procurement Representative e-mail:christy.sanders@gsfic.ga.gov 404-463-0732

Upload one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site by selecting the link and following the upload instructions provided below.

https://gsfic.egnyte.com/ul/pNZmp64ims

Click on the provided link above, when the page opens, enter name, email address, and company name, click “Continue.”

Drag and drop your file or click the “Browse” button to select a document from your computer. You should see an upload progress bar and when it gets to 100% the upload is complete.

STATED COST LIMITATION SCHEDULE OF EVENTS

GSFIC POINT OF CONTACT

EGNYTE UPLOAD LINK

https://gsfic.egnyte.com/ul/pNZmp64ims

II. RFQ/RFP OVERVIEW

Master Planning Services

The Georgia State Financing and Investment Commission (GSFIC), as “Owner”, on behalf the Georgia Vocational Rehabilitation Agency (“Using Agency” or ''GVRA''), is seeking Statements of Qualifications from firms interested in providing master planning services for a project known as Project No. GVRA-13 Warm Springs Campus Master Plan

1. GENERAL PROJECT INFORMATION

Project Background:

GVRA serves Georgians with disabilities who are seeking employment through vocational rehabilitation programs. The GVRA Roosevelt Warm Springs (RWS) Campus consists of a Vocational Rehabilitation (VR) program, a Long-Term Acute Care Hospital (LTCH), an Inpatient Rehabilitation Hospital (IRF) operated by Augusta University and additional services provided by third parties for the benefit of people with disabilities. RWS VR program is a comprehensive interdisciplinary employment-focused training program for individuals with disabilities and is operated by Georgia Vocational Rehabilitation Agency nestled on a historic campus of over 900 acres. The campus operations are twenty-four hours a day, seven days a week designed and implemented to ensure that students with disabilities receive an array of services that promote independence, self-determination, and employment skills. The campus includes multiple cottages, many of which are in use for administrative and programmatic purposes. The RWS campus encompasses over 900 acres with almost 750,000 square feet of space comprised of over 80 buildings.

Most of the acreage and buildings are owned and managed by GVRA, but some of the land and buildings are owned and/or operated by private individuals, the Georgia Department of Natural Resources, Augusta University Hospitals, or other entities.

Project Description:

GVRA is looking for a master plan to guide the physical development needed to support the mission and strategic plan of the agency in its residential 900 acres campus in Warm Spring. GVRA is seeking a plan that directs the various aspects of the physical environment, such as facilities, student life, open spaces, housing, and circulation and to undertake more focused plans such as utilities master plan, or landscape master plan and recreational activities master plan. where all come together to meet the needs of the campus.

The campus master plan must reflect a clear campus identity, reinforces disability community, supports collaboration with our partners, historical preservation and an implementation strategy.

The implementation strategy must be tied to the Roosevelt Warm Spring ‘s natural environment, history, culture, and social, legal, and financial contexts. The implementation must include detailed planning, leading to cost and funding analyses, architectural programming, and design and renovation of buildings, as well as the detailed planning and preservation of historical buildings spaces and other physical resources(water plant, water tanks etc.).

The plan must include measures for observable outcomes that allow the campus community and funding partners to monitor whether or not the plan is being implemented. The plan must include background analysis of existing campus building and infrastructure conditions and capacities.

GVRA will be using the Master Plan for many other internal and external purposes listed below:

Fund-raising Enhance credibility for funding request Planning capital expenditures Exploring public/private partnerships

Communicating GVRA’s vision Evaluating most appropriate building use Planning expansion and configuration of campus supporting infrastructure and utility systems Standardizing buildings as much as applicable ,materials and systems, etc.

Supporting planning and growth programs Maximizing utilization of facilities Integration of information technology systems Aligning facilities with academic programs Addressing regulatory requirements Marketing Analyzing potential for future physical development Guiding building and landscape design Supporting capital campaigns and improved funding opportunities Increasing operating efficiencies Improving space allocation Attaining state and Federal funding approvals

While the selected firm’s scope of services will initially be focused on Master Planning, the scope of services could be expanded to include supplemental planning documents, conceptual drawings, and development of plans and specifications depending upon the needs of GVRA.

2. PROCUREMENT PROCESS

Step I - Request for Qualifications The selection process starts with the Request for Qualifications (“RFQ”). Interested firms shall submit Statements of Qualifications. Firms meeting the Minimum Qualifications outlined in the RFQ will have their Statements of Qualifications reviewed by Selection Committee consisting of representatives of the Using Agency, GSFIC, and possibly a third-party representative (i.e., another state representative, Architect, etc.).

The Selection Committee shall score each Statement of Qualifications to create a shortlist of the firms with the most appropriate qualifications for the Project (“Finalist Firms”).

Step II - Request for Proposals Finalist Firms will be invited to submit Qualifications Proposals and invited for Interviews with the Selection Committee. The Selection Committee will review the Qualifications Proposals and will score each firm based upon the Qualifications Proposals and Interviews. Each firm will be awarded a Qualifications Score that is equal to the average score awarded by each of the Selection Committee Members.

3. TERMS

All respondents to this RFQ/RFP are subject to instructions communicated in this document and additional terms and conditions contained herein.

Restriction of Communications From the issue date of this (RFQ-RFP) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any members of the Selection Committee, or the Using Agency, except for submission of questions as instructed in the RFQ and RFP, or during the proposer’s conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the qualifications/proposal of the offending proposer.

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon GSFIC and does not obligate GSFIC to procure or contract for any services. Neither GSFIC nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by GSFIC and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this RFQ/RFP and to reject any or all Statements of Qualifications or Proposals submitted in response. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications Evaluation of Statements of Qualifications and Proposals and Interviews will be conducted by a Selection Committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the RFQ/RFP, the committee will assign a composite rating to each firm. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Reciprocal Preference Law For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Proposals GSFIC does not generally desire to enter into “joint-venture” agreements with multiple Construction Management firms. In the event two or more firms desire to “joint-venture,” it is strongly recommended that one incorporated firm propose and maintain status as the Construction Management Firm with the remaining firms participating as major consultants.

Small and Minority Business Enterprise It is the policy of the state of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the state purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. In accordance with O.C.G.A.

48-7-38, when computing taxable net income of a Georgia based corporation, partnership, or individual, there shall be subtracted from federal taxable income or federal adjusted gross income 10 percent of the amount of qualified payments to certified minority subcontractors for state-agency-related construction projects. For more information on filing only, contact the Georgia Department of Revenue at 404-417-2399.

A company cannot receive an MBE Certification with the state of Georgia government without first receiving the DBE certification. To obtain information on the DBE/MBE Certification contact:

Georgia Department of Transportation One Georgia Center 600 West Peachtree NW Atlanta, Georgia 30308 404-631-1990

DOAS Supplier Relations 200 Piedmont Avenue, S.E.

Suite 1308, West Tower Atlanta, Georgia 30334-9010 404-657-6000

Statement of Agreement With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposal, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issue(s) in any section of the Request for Proposal with which the Proposer disagrees or needs clarified.

The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal;

(c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Debarred, Suspended or Ineligible Firms Contracts will not be executed and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment. The list of debarred, suspended or ineligible firms can be located on the Georgia State Financing and Investment Commission’s website at http://www.gsfic.georgia.gov. Once on the website, select the “Doing Business with GSFIC” tab, then select “Procurement Services,” then click on the “Debarred, Suspended or Ineligible Entities” tab for access to the list of those firms currently considered debarred, suspended or ineligible to compete, contract or subcontract for work on projects administered by the Georgia State Financing and Investment Commission.

http://www/

III REQUEST FOR QUALIFICATIONS

Step I – Request for Qualifications. All firms interested in performing MASTER PLANNING Services shall submit a Statement of Qualifications in accordance with the terms below.

1. SCHEDULE OF EVENTS (STEP I)

Refer to the Project Fact Sheet for Schedule of Events.

2. QUESTIONS

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events shown above. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to the project information on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/ . Questions from firms about any aspect of the RFP, or the project, shall be submitted in writing (e-mail is preferable) to the Point of Contact on the Project Fact Sheet.

3. MINIMUM QUALIFICATIONS

Firms must meet the following Minimum Qualifications in order to have their Statement of Qualifications reviewed and scored by the Selection Committee.

The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

The firm or its principals have not been terminated for cause or be currently in default on any public works contract.

Firms must be registered to do business in the State of Georgia with the Georgia Secretary of State.

4. EVALUATION CRITERIA

The Selection Committee will evaluate the Statements of Qualifications which have met the above minimum qualifications according to the Criteria for the evaluation are listed below:

25% - Stability

Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financials, etc.

45% - Experience and Qualifications

Firm’s relevant project experience and qualifications, including the demonstrated ability of firm in creating effective design of projects comparable in complexity, size, and function to the one contemplated hereby. Experience with owners such as the State of Georgia and/or other similarly-structured organizations. This includes relevant experience and qualifications of the principal(s) and lead staff, and evidence of relevant competencies for this project. Evaluators may also consider personal or agency past experience with firms.

30% - Suitability

Firm’s suitability to provide services for the project, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, the proximity of office to project location, non-discrimination policies, and record of addressing public safety, social, environmental concerns, accessibility for persons with disabilities and special needs, and special services for project-related concerns.

5. STATEMENTS OF QUALIFICATIONS CONTENTS

Statements of Qualifications shall include the following information and required forms.

REQUIRED CONTENTS FOR ALL STATEMENTS OF QUALIFICATIONS

A

DESCRIPTION AND RESOURCES OF FIRM

A1 Provide basic company information: Company name, address, name of primary contact, the year the company was established, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify the office from which the project will be managed, its proximity to the project site, the year the local office was established and the number of persons staffing that office and their disciplines. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure? For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately. Joint submittals are subject to the same submittal page limit.

A-2 Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

A-3 Has the firm or any of its principals been involved in any litigation in the past five (5) years?

Describe your experience with litigation with Owners and/or Contractors. List any active or pending litigation and explain.

A-4 Provide name of insurance carrier, types and levels of coverage, and deductible amounts per claim.

A-5 Provide the firm’s Federal Employer Identification Number on an IRS Form W-9.

A-6 Firm has all the necessary, valid and current license to do business in the State of Georgia as issued by the respective State Boards and Government Agencies responsible for regulating and licensing the services to be provided and performed. Provide copies of relevant licenses. (i.e., Registered Architect, Professional Engineer, Etc.)

A-7 Complete the Certification Form (Exhibit “A” enclosed with the RFQ) and provide a notarized original with response as section “A10” of the firm’s Statement of Qualifications.

A-8 Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)” (Exhibit “B”) with response as Section “A11” of the firm’s Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project

A-9 Complete and submit the “Disclosure Statement” (Exhibit “C”) with response as Section “A12” of the firm’s Statement of Qualifications.

B EXPERIENCE AND QUALIFICATIONS

B-1 Provide professional qualifications and description of the level of experience for principal personnel involved in projects similar to this project.

B-2 Provide information of the firm’s experience on similar projects. Describe no more than ten (10) in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. (If a project listed was performed by an employee that previously worked at another firm, please indicate as such.) For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (final construction cost, square footage, number of stories, site area).

c. Services performed by your firm. Identify the key personnel that participated in the project and state whether they are still with the firm.

d. Owner’s stated satisfaction in design and service of your firm.

e. Owner’s current contact information.

C STATEMENT OF SUITABILITY

C-1 Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Suitability may include, but is not limited to, the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

C-2 Provide evidence of experience and proficiency with design of public buildings with regard to the areas of public safety, environmental, accessibility for persons with disabilities and special needs, or other related concerns

C-3 Provide information on any special services offered by the firm that may be relevant and available for this project.

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

Firms shall submit/upload one (1) electronic copy in .pdf format of the complete qualifications package to a GSFIC ftp site. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. (The entire response shall not exceed 50 pages. All pages count, no exceptions.)

Submittals that include qualifications of more than one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below:

Submit one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site.

Uploaded responses (file names) must reference the RFQ No.-MP, the firm’s name, and the word “Qualifications.”

(File Name Example: RFQ No.-MP, ABC Company, Qualifications)

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

Upload Instructions

Upload one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site by selecting the link listed on the Project Fact Sheet and following the upload instructions provided below.

Click on the provided link above, when the page opens, enter name, email address, and company name, click “Continue.”

Drag and drop your file or click the “Browse” button to select a document from your computer. You should see an upload progress bar and when it gets to 100% the upload is complete.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

• The total page count of the submittal must not exceed 50 pages. All pages count regardless of content - including the cover, blanks, exhibits, appendices, etc.

• No links to external electronic documents are permitted.

• Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document):

o Exhibit A – Certification Form.

o Exhibit B – Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) o Exhibit C – Disclosure Statement.

• Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 3 of this RFQ).

• Printed copies will not be accepted.

• Firms are encouraged to verify with GSFIC that their submittal was received and should do so on the date they are due. Contact the point of contact on the Project Fact Sheet, or the main GSFIC number 404-463-5600, for assistance or confirmation that the file was received.

(Experience with the ftp site indicates that uploads do not always receive the confirmation statement that the file was “successfully uploaded.” Typically, for files ranging in size from 5 – 10 Mb, it should not take more than one or two minutes to complete the upload.)

7. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted on the Georgia Procurement Registry.

End of Section

IV. REQUEST FOR PROPOSALS & INTERVIEWS

(From Qualified Finalists)

Step II – Requests for Proposals – All firms selected during the RFQ Process are invited to submit proposals and interview with the Selection Committee in accordance with the following terms.

1. SCHEDULE OF EVENTS

Refer to the Project Fact Sheet for Schedule of Events.

2. SUBMITTAL OF QUESTIONS AND REQUEST FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final.

The Owner will not request clarification from any single individual proposer regarding their submission, but reserves the right to ask, collectively, all parties that have submitted proposals for additional information. The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events above.

All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposed exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request.

The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Questions from Construction Professionals about any aspect of the RFP, or the project, shall be submitted in writing to the point of contact on the Project Fact Sheet.

3. PRE-PROPOSAL SITE VISIT

A pre-proposal site visit may be conducted by the Owner and, if so, attendance of finalist firms will be mandatory.

The date for the site visit is tentatively listed above. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review. The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

4. CRITERIA FOR THE EVALUATION OF FIRMS:

The Selection Committee will evaluate the firms based upon Proposals and Interviews according to the Criteria for the evaluation listed below:

50% Qualifications & Experience:

Previous Performance of the firm including level of quality of the services of the firm to previous customers, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to project needs during design and construction, the firm’s control of design schedule, quality, and budget. The Selection Committee may use references from stakeholders from previous projects of the finalists, among other information as necessary.

25% Proposed Plan: Design Team Qualifications and Experience of the Proposed Project Team. Experience of the principal, lead designer, and project manager on completed projects of similar size, type, and complexity; assigned team’s experience with effective budget and schedule control; availability of the proposed team for this project. Provide information regarding percentage of the primary team member’s time that will be committed to this project.

25% Overall Impression:

Committee’s Overall Impression of the firm. The overall impression of key team members (lead designer, project manager, project director, project executive, etc.) and their ability to effectively answer project questions and provide solutions during the interview. The firm’s ability to assure success to complete the project within the time and cost budgeted.

5. PROJECT PROPOSAL CONTENTS

(DELIVERABLES “D”, and “E” FOR FINALIST FIRMS ONLY)

D Qualifications and Experience of Proposed Project Team D-1 Describe your firm's proposed organization for the design team. Please designate all specific individuals and their roles on your team by submitting an organizational chart for the project: At a minimum, the project organization chart shall show the names of key designers and staff; descriptions of responsibilities for all proposed staff.

D-2 Please provide for each of the above personnel current resumes listing relevant project experience and percentage of the person’s time to be committed to this project.

D-3 Please identify the individual who, from project start to finish, will be the leader of your team and the principal point of contact between your firm and the Using Agency. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection.

D-4 Provide examples of your team’s recent experience in similar projects, including the following information:

a. Provide detailed information on the three most recent relevant projects your firm has completed with proposed team members working together. Include the total value of the project, dates of the project, quantity of change orders or amendments to the contract and net total cost increase. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of Client’s representative (with a current phone number) who is most familiar with your performance on the project. Summarize successes achieved and problems encountered with the project.

b. Provide a reference from the Client and any other stakeholders (with current phone numbers) familiar with your performance on each of the above projects.

c. List the individuals who served as the Principal Architect/Executive/Director, lead designers, project manager, and other key roles on the projects. Please note whether these individuals are still employed with your firm. Identify and provide detailed information on projects in which all or any combination of members of the proposed team has worked together on.

d. Provide detailed information on the level of experience team members have incorporating environmentally friendly/sustainable designs and principles into past projects, if applicable.

6. INSTRUCTIONS FOR PREPARING FEE PROPOSALS

Fee proposals may be solicited from the finalists invited to interview. If a fee proposal is not requested prior to the interview, the intention will be to request a fee proposal from the highest rank firm at the end of the selection process. If applicable, instructions for submitting fee proposals will be included with the Notice to Finalists.

7. INSTRUCTIONS FOR SUBMITTING RFP

Finalist firms shall submit/upload one (1) Project Proposal in pdf format to a GSFIC ftp site. Qualifications proposals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper and should not exceed 40 pages. Emphasis should be on completeness, relevance, and clarity of content.

To expedite the review of Project Proposals, it is essential that respondents follow the format listed above. The content of all Project Proposals must be categorized and numbered as outlined in the above and must include all requested information.

The Project Proposal must be uploaded to the link listed on the Project Fact Sheet.

Uploaded Project Proposals must be labeled/named “Project No.-MP - firm name - Project Proposal”.

Proposals must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events.

Printed copies will not be accepted. Firms should verify their upload was successful. If difficulty is encountered during upload, contact the point of contact listed on the Project Fact Sheet for assistance or confirmation that the file was received.

8. INTERVIEW INFORMATION

Firms selected to make presentations shall be notified by the Notice to Finalists letter issued by the Selection Committee Manager. The Notice to Finalists letter shall designate a place and time for the interview session and shall contain relevant information regarding the presentations.

The intent of the formal interview process is to provide the Selection Committee with in-depth information about the firm in order to make a final selection of the best-suited firm for the Project. Firms are discouraged from reviewing general company history and past experience previously submitted in Statements of Qualifications and/or Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview.

The interview sessions will last a total of 60 minutes. The format for the interview will be as follows:

a) Introductions & Project Approach (35 minutes) Firms will be provided with up to 35 minutes for detailed introductions and presentation time. Firms have the flexibility to approach the presentation in a manner of their choosing. The proposing team may use visual aids such as PowerPoint to assist with their presentation. Firms should focus their presentation on the following, but not limited

E. Proposed Plan E-1 Provide a statement of your definition of your firm’s proposed overall role in this project, your anticipated level of management responsibility and accountability for project concerns. Describe your process for efficiently resolving issues and maintaining the project commitments while working collaboratively with the Using Agency and others as applicable. Provide detailed procedures for routine solving of complex project issues without compromising your team commitments. Provide your proposed methods and plans of communication.

E-2 Provide your proposed timeline covering the scope of design, and a detailed work plan for the project. Each milestone must include detailed steps describing the tasks to be done. Describe systems and procedures your firm uses to manage the design schedule. Describe alternatives that may be explored to shorten the schedule.

E-3 Please explain your process for construction administration.

E-4 Provide your detailed plan for applying sustainable design and principles into the project or any services not specifically mentioned herein. Explain the relevance of these services to this project and how they benefit the project.

to:

- Specific roles of your team members

- Describing their detailed plan for designing and administrating the construction, schedule, and quality on the project

- Unique characteristics or services the firm offers

b) Questions and Answers – (25minutes)

Twenty-five to thirty minutes of the interview time should be reserved for questions from the Selection Committee to help the Selection Committee gain additional insight into the strengths of teams being proposed and clarify any information presented in the Interview or Project Proposals.

9. FINAL SELECTION

Final Evaluation Upon completion of the evaluation and interview process by the Selection Committee, the firms will be ranked in descending order of recommendation. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest-ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards an architectural services contract.

End of Section

(Exhibit A)

CERTIFICATION FORM

I, _, being duly sworn, state that I am _(title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete and truthful.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended, debarred, or otherwise excluded or ineligible from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted or terminated for cause in any federal, state, or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or GSFIC may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner and/or GSFIC may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the

Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10- 1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Signature

Sworn and subscribed before me This day of , 20 .

NOTARY PUBLIC NOTARY SEAL

My Commission Expires:

(Exhibit B)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any Contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor;

and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Georgia State Financing and Investment Commission Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 20 ,

NOTARY PUBLIC

My Commission Expires:

Exhibit C

DISCLOSURE STATEMENT

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner (GSFIC) is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, GSFIC shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include this Disclosure Statement with your submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your firm and GSFIC, the Using Agency, or the ultimate end-user of the proposed project.

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to GSFIC, the Using Agency, or the end-user of the proposed project within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with GSFIC, the Using Agency, or the end-user of this project.

This Disclosure Statement should be dated and signed by an authorized signatory for the Proposer and submitted with the Proposer’s Submittal as a deliverable.

Name of Firm

Authorized Signature Date