RFQ Reverse Osmosis_47QSWC23Q0175.pdf

For Official Use Only

REQUEST FOR QUOTATION (RFQ)

REVERSE OSMOSIS SYSTEM AND DEIONIZED WATER SYSTEM

47QSWC23Q0175

***This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.***

SECTION A: SOLICITATION/CONTRACT FORM

1. Request for Quote (RFQ) has been prepared in accordance with FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This RFQ will create a firm-fixed price (FFP), single-award, one-time purchase order for the procurement and installation of a Reverse Osmosis System and Deionized Water System.

The client agency is the United States Naval Fleet Readiness Center Southwest (FRC-SW) located at San Diego, California.

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 effective 06/02/2023. The provisions and clauses referenced in this solicitation may be reviewed/obtained in full text form at https://www.acquisition.gov/browse/index/far.

3. This RFQ has been set-aside for total small businesses. The North American Industry Classification System (NAICS) code is 333310, titled “Commercial and Service Industry Machinery Manufacturing” with a small business size standard of 1,000 employees. The Product Service Code (PSC) is 4610, titled “Water Purification Equipment”. As a waiver to the Non- Manufacturer Rule does not exist for NAICS 333310, all small business quoters must either be the manufacturer or the manufacturer must be a small business for quotes to be accepted.

4. This is a RFQ for the procurement and installation of a turn-key Reverse Osmosis and Deionized

Water System to include parts, assembly, start-up, commissioning, validation, calibration, and training.

5. Offeror shall submit a firm-fixed pricing quote and must be able to provide the Reverse Osmosis and Deionized Water System by quoting all items listed on the Pricing Spreadsheet (Attachment 2, Section 1) of this RFQ.

6. In-order for GSA to make a fair and reasonable price determination, additional market research may be conducted. The Contracting Officer may also request the Offeror to submit any available pricing data and/or relevant sales/invoice history to further substantiate the price reasonableness of the quote submitted to the Government.

7. This is ONLY a request for quote. A contract will be issued pursuant to the evaluation of the quotations received. DO NOT SHIP based upon the posting of this RFQ.

https://www.acquisition.gov/browse/index/far

8. WARRANTY REQUIREMENT. The Government is requiring at a minimum twelve (12) months that follows ‘start-up’ system(s) testing, and acceptance/recognition of project completion (See section 6 of the Statement of Work for more information).

9. SITE VISIT: Offerors will be provided an opportunity to attend a site visit which be held at the below location on Tuesday, November 21, 2023, at 09:00 am PST. Attendance is highly encouraged, but it is not mandatory. The purpose of this site visit is to allow potential Offerors an opportunity to view the site(s) where the Reverse Osmosis and Deionized Water System will be installed. Please email the site POCs, rudy.gonzales52.civ@us.navy.mil and eric.a.larson39.civ@us.navy.mil, and the Contracting Officer (CO), antwoine.griggs@gsa.gov, to reserve a seat by Thursday, November 16, 2023 at 3:00 pm PST. Email shall include name, driver’s license state/number, vehicle insurance, and a short vehicle description. Site POCs will need to obtain information from potential Contractors to establish gate access. All potential Contractors must present a valid photo ID. Please allow sufficient time to pass the security checkpoints. The visit will be begin promptly as scheduled.

Site POCs will take and compile all questions asked during the site visit and the CO will provide official answers to those questions via amendment to the RFQ.

Location: Fleet Readiness Center Southwest, Building 472, Quentin Roosevelt Road, San Diego, CA, 92135

Government POC:

Primary – Rudy Gonzales, rudy.gonzales52.civ@us.navy.mil, 619-767-1209 Alternate – Eric Larson, ceric.a.larson39.civ@us.navy.mil, 619-545-4003

10. ALL QUOTES AND ALL SUPPORTING DOCUMENTATION SHALL BE SUBMITTED BY

EMAIL TO ANTWOINE.GRIGGS@GSA.GOV AND ARE DUE ON OR BEFORE 3:00 PM CT,

DECEMBER 11, 2023.

When responding to this RFQ, complete the entire package along with the supplemental documentation and submit your quote package as an attachment to your RFQ response. No other forms of submission will be accepted. Each quote must be received by the closing date and time. Quotations received after this time will be deemed late and shall not be considered for award.

FAILURE TO PROVIDE ALL OF THE REQUIRED SUBMITTAL INFORMATION LISTED

IN SECTION C (SUBMITTAL INFORMATION) MAY RESULT IN YOUR QUOTE NO

LONGER BEING EVALUATED OR CONSIDERED FOR AWARD.

mailto:rudy.gonzales52.civ@us.navy.mil mailto:eric.a.larson39.civ@ mailto:antwoine.griggs@gsa.gov mailto:rudy.gonzales52.civ@us.navy.mil mailto:ANTWOINE.GRIGGS@GSA.GOV

SECTION B: SUPPLIES OR SERVICES

Please fill out the below completely and return with your quote:

*USE THE ATTACHED PRICING SPREADSHEET (ATTACHMENT 2) TO SUBMIT QUOTED

PRICES*

Please complete the highlighted fields in “blue” and return with your quote:

Company’s Name:

Unique Entity ID (UEI) Number:

Socio-Economic Status:

Offeror’s Point of Contact (POC) Name, Email and Phone Number:

Manufacturer:

Country of Origin:

Buy American Act Compliant:

Quoted Delivery Days After Receipt of Order (ARO):

OFFEROR MUST COMPLETE THESE STATEMENTS:

I do ☐ or ☐ do not take any exceptions to the RFQ provisions, clauses, SOW/SOW, or other information.

If Offeror does take exception to any of the RFQ provisions, clauses, requirements, specifications, or other information, please provide a list of any exceptions and explanation(s) in the space below. Please note, the Government reserves the right to make a selection based upon initial quotes received, without discussions with offerors; therefore, exceptions to the RFQ may eliminate an offeror from receiving any further consideration.

☐ I acknowledge receipt of all RFQ amendments.

To be awarded a contract and to submit invoices, your company will first need to register in GSA ASSIST, which is an online, web-based purchase order system designed to facilitate the development of delivery and purchase orders within FAS programs, to include submission of invoices and payment. Process includes:

1. Registering your company’s SAM’s Unique Entity ID

2. Registering your company’s GSA’s Multiple Award Schedule (MAS) contract, if applicable.

3. Registering an authorized user to sign (commit) on behalf of the company, to include an individual (if not the same person) who will be submitting invoices. Multiple users may register.

To register, please visit: https://assist.gsa.gov/public/login. If you have any questions or need technical assistance, please call the GSA ASSIST Service Desk at: Phone: (877) 472-4877, Monday - Friday (8AM

- 8PM EST).

I have registered in GSA ASSIST. Registered Name and Email Address:

X_______________________________________ Signature Date

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1.0 SCOPE:

1.1 This statement of work (SOW) describes the minimum specifications and requirements necessary to procure a Reverse Osmosis (RO) and Deionized (DI) Water System. No building modifications or alterations are prescribed for this project, or within this SOW.

1.2 DESCRIPTION:

The purpose of this SOW is to provide details for a “Turn-Key” operation for a commercial vendor to provide parts, labor, and materials delineated by contract scope and specified by SOW, to include;

assembly, start-up, commissioning, validation, calibration, and training of the Reverse Osmosis and Deionized Water System located at Fleet Readiness Center Southwest (FRC-SW), in Building 472. The quality, size, and capacity shall be no less than the minimum specification outlined in Section 3, of this

SOW.

2.0 APPLICABLE DOCUMENTS AND REFERENCES:

2.1 GOVERNMNET DOCUMENTS:

SPECIFICATIONS, STANDARS, AND HANDBOOKS

The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the latest issue of the Department of Defense Index of Specifications and Standards (DoDISS) and supplement thereto.

2.1.1 STANDARDS - FEDERAL

https://assist.gsa.gov/public/login

a. US NAVY OPNAVINST 3960.16A: Navy Test, Measurement, and Diagnostic Equipment (TMDE), Automatic Test Systems (ATS), and Metrology and Calibration (METCAL) (2011)

2.1.2 STANDARDS - FEDERAL

a. FED-STD-H28A - Screw Thread Standards for Federal Services (1994 edition)

a. MIL-STD-130N – Identification Marking of U.S. Military Property (2007 edition) (Copies of

Federal and military specifications, standards, and handbooks are available from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402- 0001)

2.1.3 Local Documents:

a. FRCSWINST 11300.2F – Energy and Water Management Program (26 Aug 2008 Effective

Date or latest)

b. Add any other necessary documents per engineering

c. FRCSW North Island Layout Drawings

2.1.4 REFERENCED PUBLICATIONS: The product offered shall comply with the following codes and specifications, where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify Designated Government Representative (DGR) for immediate resolution. The following other Government documents and publications form a part of this specification to the extent specified herein.

a. CODE OF FEDERAL REGULATIONS (CFR)

b. U.S. DEPARTMENT OF LABOR, OCCUPATIONAL SAFETY AND HEALTH

ADMINISTRATION (OSHA)

c. 29 CFR PART 1910 - General, 2011 edition.

(Application for copies should be addressed to: The Superintendent of Documents, U.S.

Government Printing Office, Washington, DC 20402-0001)

2.2 NON-GOVERNMENT DOCUMENTS:

The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract. The product offered shall comply with the following codes and specifications where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify the DGR.

2.2.1 American Society of Mechanical Engineers (ASME):

a. ASME Y14.5 - Dimensioning and Tolerancing (2009 edition). Application for copies should be addressed to the ASME International, Three Park Avenue, M/A 10 E, New York, NY 10016-5990.

2.2.2 National Sanitation Foundation (NSF)/ American National Standards Institute (ANSI):

a. NSF/ANSI 58 - 2021 Reverse Osmosis Drinking Water Treatment Systems

b. NSF/ANSI 42 - 2021 Drinking Water Treatment Units - Aesthetic Effects

c. NSF/ANSI 44 - 2021

d. NSF/ANSI 401 - 2011 Drinking Water Treatment Units - Emerging Compounds / Incidental

Contaminants

2.2.3 NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

a. NEMA ICS 6 – Industrial Control and Systems Enclosures (1993 edition) Pg. 16 (13.16.3)

b. NEMA MG-1 – Industrial Control and Systems Enclosures (1993 edition) (Application for copies should be addressed to the National Electrical Manufacturers Association, 1300 N 17th Street, Suite 1847, Rosslyn, VA 22209)

2.2.4 NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

a. NFPA 70 - National Electrical Code, (2011 edition)

b. NFPA 79 - Electrical Standards for Industrial Machinery, (2012 edition)

(Application for copies should be addressed to the National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02269-9101)

2.2.5 NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST), 2013 edition.

Traceable Standard/Calibration

a. NIST 2013 edition can be found at:

http://nvlpubs.nist.gov/nistpubs/ir/2013/NIST.IR.7298r2.pdf, and http://www.nist.gov/calibrations/sp250_series.cfm)

(Application for copies should be addressed to: https://www.asme.org/products/codes-standards/b894103602-2008-acceptance-test-reverification or http://www.ansi.org/ )

2.2.6 TELECOMMUNICATIONS INDUSTRY ASSOCIATION

a. TIA-232(F) - Interface Between Data Terminal Equipment and Data Circuit Terminating

Equipment Employing Serial Binary Data Interchange. (1997 edition)

(Application for copies should be addressed to the Telecommunications Industry Association, 2500 Wilson Blvd, Arlington, VA 22201)

While every effort has been made to ensure the completeness of this list, contractors are cautioned that they must meet all specified requirements cited in this SOW. In the event of a conflict between the text of this specification and the references cited herein, the text of this specification takes precedence. Nothing in this SOW shall supersede applicable laws and regulations unless a specific exception has been obtained. Deviation from the SOW and specific exceptions shall be obtained in writing from the identified contracting officer and/or the DGR outlined in section 5 of this SOW.

3.0 REQUIREMENTS: This describes the minimum requirements for the retrofit and on-site installation of a

Reverse Osmosis and Deionized Water System at FRC-SW North Island, Building 472. The contractor shall make all of the adjustments, replacements, modifications, upgrade, and pass all of the environmental, safety, and fire regulations according to the technical requirements included in this SOW in paragraphs 2.0 and subsequent.

Specifications and requirements are as follows:

3.1 General Requirements: The item offered shall be new and a current commercially available model. A current model is defined as the manufacturer’s currently produced model, which, on the date this solicitation is issued, has been designed, engineered, sold, or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein.

The machine shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, and repair. The contractor shall not utilize U.S Government personnel, facilities, http://nvlpubs.nist.gov/nistpubs/ir/2013/NIST.IR.7298r2.pdf http://www.nist.gov/calibrations/sp250_series.cfm https://www.asme.org/products/codes-standards/b894103602-2008-acceptance-test-reverification https://www.asme.org/products/codes-standards/b894103602-2008-acceptance-test-reverification http://www.ansi.org/ equipment, or consumable materials for any task related to the paid service provided, except as specifically identified and authorized by the contract.

3.1.1 New Developments: The contractor shall identify any new developments that would improve the efficiency, accuracy, or productivity of the equipment or would decrease its operating costs.

Reports of such developments shall be addressed to the Contracting Officer (KO).

3.1.2 Measuring and Indicating Device Graduations: All measuring and indicating devices on the equipment shall be graduated in the inch/pound system.

3.1.3 Controls: All electrical and mechanical operating controls shall be located conveniently, to the operator's work station(s).

3.2 Environmental Protection and Safety Requirements: The completed installation shall meet all applicable Environmental Protection Agency (EPA) and Occupational Safety Health Association (OSHA) restriction for materials classified as hazardous to the environment in effect on the date of contract.

During the operation of the equipment at their final location, all equipment shall comply with all applicable EPA and OSHA regulations in effect on the date of contract regulating the emission of material hazardous to the environment.

Waste Disposal. Disposal of non-hazardous solid waste disposal shall be the responsibility of the contractor. FRC-SW shall assume all responsibility and associated liability for disposal of hazardous waste as defined in California Code of Regulations Title 22.

Disposal of old equipment: unless stated otherwise, shall be the responsibility of the

Government. Contractor to disassemble, cut if necessary, and stage at a pre-arranged location for the Government to clean and dispose of the equipment. Contractor to contact DGR and obtain specific instructions in regards to location and latest regulation from the government for disposal of old equipment/parts/machinery.

3.2.1 Safety and Health Requirements: All machine parts, components, mechanisms, and assemblies furnished for the Reverse Osmosis and Deionized Water System, whether or not specifically required herein, shall comply with all of the requirements of OSHA 29 CFR 1910 and

OPNAVINST 5100.23G.

a. Mercury Restriction: The Reverse Osmosis and Deionized Water System shall not contain mercury or mercury compounds nor be exposed to free mercury during manufacture.

b. Asbestos Restriction: Asbestos and materials containing asbestos shall not be used on or in the Reverse Osmosis and Deionized Water System.

c. Lead: Lead and materials containing lead shall not be used on or in the Reverse Osmosis and

Deionized Water System unless otherwise stated.

d. Use of Polychlorinated Biphenyl (PCB): The use of polychlorinated biphenyl (PCB) on or in the equipment is prohibited.

e. Audible Noise Level: Audible noise emitted by the equipment shall not exceed 84 decibels

(dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment.

Noise generated by the work piece, shall be excluded in determining compliance of the equipment with the 84 dB requirements.

f. Lubrication: Means shall be provided to ensure adequate lubrication for all moving parts.

Recirculating lubrication systems shall include a filter that is cleanable or replaceable. Each lubricant reservoir shall have at least a 24-hour capacity. Means shall be provided to indicate a low oil condition. Shall a low oil condition occur; the machine shall enter an emergency stop condition upon completion of the current operation. All oil holes, grease fittings, and filler caps shall be accessible.

g. Interchangeability: All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices. Tooling and accessories normally supplied as standard items shall also be considered replacement parts. Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

3.3 Detail Tasks: The machine shall be constructed of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the machine to its maximum rating and capacity without distortion.

3.3.1 Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

3.3.2 Painting: The machine shall be painted in accordance with the manufacturer’s commercial practice. All paint shall be of the lead free type.

3.3.3 Workmanship: Workmanship of the machine shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

3.3.4 Solid-State Components: The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

3.3.5 Marking on Instruments, Control Panels, and Plates: All words on plates shall be in the English language commonly spoken in the United States of America. Characters shall be engraved, etched, embossed, or stamped, in boldface on a contrasting background. All plates shall be corrosion resistant.

3.3.6 Castings and Forgings: All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

3.3.7 Fastening Devices: All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

3.3.8 Threads: All threaded parts, either US or SI, used on the machine and its related attachments and accessories shall conform to FED-STD-H28 and the applicable "Detailed Standard" section referenced therein.

3.3.9 Welding, Brazing, or Soldering: Welding, brazing, or soldering shall be employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

3.3.10 Maintainability: The equipment shall be designed and constructed to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement or repair. Consistent with required maintenance and design of the equipment, the contractor shall provide any special tools required to service the Unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, and repair, or replacement of parts.

3.4 Acceptance Test Plan: A draft acceptance plan shall be delivered 90 (Ninety) days prior to installation of the equipment. FRC-SW reserves the right to comment on the draft plan and require revisions incorporating such comments at no change in contract price. A final acceptance test plan incorporating FRC-SW comments shall then be delivered to the FRC-SW DGR for approval.

3.4.1 An Acceptance sign-off shall be completed as two separate acceptance criteria. This acceptance is intended to be a verification of the performance of this system.

3.4.2 The contractor shall perform a fit check of the system. Any deficiencies discovered during this verification shall be corrected by the contractor via a Change Order received from the US Government and/or its designated engineering representatives. Acceptance will be provided by FRC-SW’s DGR.

3.4.3 The contractor shall perform an inspection of the system and document the inspection to verify its compliance. Additionally, a 2nd inspection shall be performed and documented to demonstrate the performance of the system. The contractor shall prepare for a review to be conducted at FRC- SW – North Island should a major performance issue arises. The contactor shall repair and/or stiffen the system via an ECO should a performance issue arises during this validation.

Acceptance will be provided by FRC-SW’s DGR and signed off by DGR, FRC-SW engineer, and Army Corps of Engineering representative or contracting agency.

3.4.4 The contractor shall conduct the final inspection for acceptance in the presence of FRC-SW’s Engineers, KO, and DGR.

3.5 Installation:

3.5.1 No lead time for manufacturing: Installation to start no later than 90 days after contract award date with a working schedule of Monday through Friday 0600 to 1430 PST hours, respecting federal holidays, furloughs, base closures, and other dates that the base might not be operational.

3.5.2 Lead time for manufacturing: If equipment has a lead time for manufacturing, contractor to provide the lead time at the time of award to DGR for approval. Equipment shall arrive on site no later than 30 days after manufacturing, initial inspection, and acceptance at manufacturers has taken place.

3.5.3 Site Preparation: Any additional work that is deemed necessary to prepare this site for this project shall be completed no later than 7 (seven) days before equipment is scheduled to arrive on site. Work shall have a minimum impact on the Government, all work shall be scheduled as to not have more than 7 (seven) days in between all construction work completed and the arrival of the equipment. Site is not to be left empty waiting for equipment to arrive for no more than 7 (seven) days.

3.5.4 Utilities: The Government shall provide all utilities within 20’ from equipment. Contractor shall be responsible of all utilities and connections from that point to the equipment.

3.5.5 Access to the base: shall be coordinated with FRC-SW DGR at the time of contract award.

3.6 DELIVERABLES:

3.6.1 Installation & Integration: Contractor shall install and integrate new hardware/software as specified in this SOW. System level functional tests will be performed after installation and integration.

3.6.1 Prints and/or Drawings Documentation and Manuals: See section 3.15.1. (CDRL A001)

3.7 FINAL ACCEPTANCE:

3.7.1 Test Plan: Contractor should give a 90-day (ninety) notice before anticipated completion of the project. Any tests shall be coordinated through the FRC-SW DGR.

3.7.2 Acceptance Test: Contractor should schedule and coordinate acceptance test with the FRC-SW

DGR.

3.7.3 Final Inspection/Acceptance (Destination): Final Inspection and acceptance test shall be performed on the Reverse Osmosis and Deionized Water System to ensure conformance with this SOW. The acceptance test shall be performed only after the work and installation has been completed. The Reverse Osmosis and Deionized Water System shall pass the examination, tests, and inspections to be accepted.

3.7.4 Verification: The meaning of verification for the purpose of this contract is to assure that the items installed and/or connected by Government personnel are correct.

3.7.5 Validation: Contractor to perform a validation test of the equipment as part of the final inspection, provide all reports (CDRL A002) and all the tools necessary for the validation. All tools and/or fixtures for validation of the equipment shall be part of the overall Reverse Osmosis and Deionized Water System and provided to the government at no additional cost or included on the original bid.

3.7.1 Calibration: (See 3.16.3.) (CDRL A001)

3.8 INSPECTIONS:

3.8.1 Safety: FRC-SW Safety to inspect, clear, and certify all work at the time of completion. All work performed shall pass all of the tests and inspections required by OSHA 29 CFR 1910, Government/Federal Regulations, and FRC-SW Safety before closeout of project.

3.8.2 Fire and Safety: A final inspection and certification is required by the fire department and safety department at the time of completion.

3.8.3 Environmental: Industrial Hygienist and Environmental at FRC-SW will inspect, clear and certify all work at the time of completion according to the applicable documents and requirements cited in this SOW.

3.9 QUALITY ASSURANCE:

3.9.1 Responsibility for Inspection: The Government reserves the right to perform any inspections set forth in the SOW where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. The contractor shall be responsible for the performance of all inspection requirements specified herein. Except as otherwise specified in the contract, the contractor may use his own continental United States facility or any other continental United States facility suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.9.2 Responsibility for Compliance: All items shall meet all requirements of this SOW.

3.9.3 Classification of Inspections: The inspection requirements specified herein are classified as follows:

a. Final Inspection/Acceptance (Destination): Final Inspection and acceptance test shall be performed on the Reverse Osmosis and Deionized Water System to ensure conformance with this purchase description. The acceptance test shall be performed only after the Reverse Osmosis and Deionized Water System is installed at its final location. The machine shall pass the examination and all tests to be accepted.

b. Examination: The equipment shall be examined for design, dimensions, assembly, materials, components, electrical equipment, and workmanship to determine compliance with the requirements of this specification.

c. Validation: Contractor shall perform a fit check, verify calibration, provide all certifications available for the equipment, and perform a final examination, validation, and tests before acceptance, any and all tools used for the validation whether is a fixture, a tool, or specialized piece of equipment used to verify accuracy, heat temperatures, resistance, etc. shall be provided with the equipment at no additional costs to the government.

d. Responsibility for Inspection: The Government reserves the right to perform any inspections set forth in the SOW where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

e. Contract Quality Assurance Inspection (Origin): Contract quality assurance inspection shall be applied at the contractor’s facility prior to being offered for acceptance under the contract. The machine shall pass the examination, all tests, and the contract quality assurance inspection to be acceptable. A copy of the testing reports shall be made available to the government. The DGR and Government’s Engineer shall attend this Contract Quality Assurance Inspection to ensure machine meets all the requirements outlined within this SOW, before it is shipped to site. Contractor to coordinate with KO and DGR the times and dates for the inspection. DGR, Engineer, and KO to sign off on this inspection.

3.10 Training: The training shall be for a minimum of 10 (ten) government employees (to include government contract employees) such as facility personnel, engineering, materials engineering, and personnel working or operating the equipment. Training shall be in the operation, maintenance, support, and programming of the machine. The training shall be performed at customer’s facility and shall be 8 hours a day for a maximum of 5 workdays or 40 hours, between 0600 and 1430 hours excluding any federal holidays, furloughs, and base closures. The course shall utilize as-built drawings and manuals provided under this contract, and shall include both classroom and hands-on portions. All printed training aids shall be supplied at no additional cost to the government and be in the English language(CDRL A001). The following items shall be covered during the training:

3.10.1 Familiarization with the equipment including description of each system, description of safety and emergency features, and familiarization with related technical data to be provided.

3.10.2 Demonstration by contractor personnel of all operation, safety, and emergency aspects of the equipment.

3.10.3 Hands on operation by receiving facility personnel with assistance from the contractor.

3.10.4 Upon completion of training, facility personnel shall be capable of fully operating the equipment without assistance.

3.10.5 Government to receive 2 full hard copies and 2 digital copies of all training materials at no additional cost (CDRL A001).

3.10.6 Training shall be video-taped to properly document each stage of training and modes of operation of the system at no additional cost to the Government. (CDRL A001).

3.10.6.1 One full digital copy shall be delivered to the Government with no restrictions for duplication.

3.11 ACCEPTANCE TESTS:

3.11.1 Operational test (new equipment). The machine shall be operated in accordance with the manufacturer's standard operating test procedure (see 3.7.2).

3.11.2 Performance tests (new equipment). After installation at the end user's facility, the final acceptance tests shall be performed per 3.7.3. The contractor-supplied component(s) shall have certification as to the dimensions and demonstrate the Reverse Osmosis and Deionized Water System adherence to NSF 42. The Reverse Osmosis and Deionized Water System shall be tested to the requirements per Section 3.0.

3.11.3 Operational tests (relocated machines only): After relocation of the machines described in paragraph 3.8.1, an operational test shall be performed on each machine. Connectivity test of filtered water output as well as pressure and flow readings of flow feeding into Bldg. 472 distribution piping

3.12 Components. The machine shall consist of but not be limited to the following described principle components, attachments, and accessories necessary to meet the operational and performance requirements specified herein.

3.12.1 The system shall be housed inside of a fully enclosed structure that will be installed on existing concrete pad where existing filtration system is located outside of Building 472. This structure must be constructed off site and the Reverse Osmosis and Deionized Water System must also be installed off site and delivered to FRCSW and installed in final location. The structure must be designed and constructed to withstand exposure of local environment. The supplied system shall have twin separate RO trains that are fully independent from each other. The Supplied system shall also have twin separate DI trains that are fully independent from each other. The system must be fully capable of running all trains simultaneously and running all trains separately.

3.12.2 Each RO train shall provide a minimum sustained output of 15 gallons per minute (GPM) of filtered water, for a total system sustained output of 30 GPM. Filtered water leaving the RO filters shall have conductivity of 15 µS/cm or less.

3.12.3 Feed water to RO membranes shall be adequately treated to maximize performance and longevity of membranes, which shall have a design life of 2 years before replacement. This will include pretreatment by water softeners, sediment filters rated for 5 micron or less, activated carbon filters for chlorine removal rated for 5 micron or less. Sediment and carbon filters will be designed to allow continues operation for a minimum of 6 months before replacement.

3.12.4 RO clean water output shall be pumped into onsite reservoir tank. Each filter train shall have enough residual pressure to discharge at top of reservoir tank or will have an individual pump to achieve required pressure.

3.12.5 Water from the RO storage tank shall have two independent pumps that can supply a minimum flow of 60 GPM at 50 psig into the building distribution piping for building 472.

3.12.6 Each DI train shall provide a minimum sustained output of 20 gallons per minute (GPM) of filtered water, for a total system sustained output of 40 GPM. Filtered water leaving the DI filters shall have conductivity of 1.0 µS/cm or less, with no air mixing. DI trains will be feed by water pumped from RO water reservoir tank.

3.12.7 A degassing system shall be provided pre DI filtration to remove carbon dioxide from feed water into the DI membrane.

3.12.8 DI filtration shall use electrodeionization (EDI) and be designed to maintain a 5 year membrane life.

3.12.9 The DI system shall provide a minimum of 40 psig into the distribution piping for building 472

Any additional components necessary for the operation of the machine shall also be furnished in accordance with the manufacturer's standard.

3.12.1 Computer System. The following minimum components & features shall be provided, but not limited to the following:

a. PLC controlled system with integrated controls and instrumentation for flow, pressure, and water quality.

b. Touchscreen operation

3.12.2 Software Features. The following software features shall be provided with the computer system, but shall not be limited to the following:

a. Data logging of time in operation, total flow output

b. Government to receive a full copy of all programming and software used in the system/equipment (CDRL A003)

c. Vendor to provide 24 months of any and all available upgrades to the software/programming/logic of the system from the time of acceptance at no additional cost to the government.

3.13 SYSTEMS:

3.13.1 Pneumatic System. The pneumatic system shall conform to ISO 4414, and shall be complete, including all pumps, valves, piping, cylinders, and pressure controls.

3.13.2 Electrical System. The machine shall conform to NFPA 79. The existing source voltage available at the facility is 3-Phase 480 VAC ± 10%, 60 Hz. The machine’s electrical system shall be tolerant of fluctuation of ± 10 percent. The electrical system shall be complete. This shall include any electrical transformer(s) that may be required to modify the existing source voltage to the proper operating voltage of the equipment. A properly rated and fused single disconnect device shall be utilized on the machine with means of lockout in the off position only. All electrical enclosures shall conform to the requirements of NEMA ICS 6.

3.13.3 Motors: shall be rated for continuous duty and shall have ball or roller bearings of the sealed and permanently lubricated type. Alternating-current (AC) motors shall be designed to operate on 60- Hz and each motor enclosure shall meet the requirements for a drip-proof enclosure. All motors shall meet the requirements of NEMA MG-1. Each motor shall have an identification plate to identify manufacturer, model identification, serial number, voltage, amperage, horsepower, phase, frequency and frame number. Motor horsepower shall be the manufacturer’s standard or standard optional horsepower as indicated on the manufacturer's design and construction drawing(s).

3.13.4 Solid-State Components. Electrical devices used to power electrical servo and spindle motors of control voltage delivered to solid-state electrical components shall be solid-state devices. Such devices shall be capable of handling the electrical load imposed by operation of the machine to its maximum capability. The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

3.13.5 Facility Connections. Electrical connections made to the facility electrical system shall conform to NFPA 70.

3.14 Marking on Instruments, Control Panels, and Plates. All words on plates shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant.

3.14.1 Nameplate. A nameplate shall be permanently and securely attached to each machine. The nameplate shall contain the information listed below. If the machine is a special model, the model designation shall include the model number of the basic standard machine and a suffix identified in the manufacturer's permanent records.

a. Nomenclature

b. Manufacturer's name

c. Manufacturer's model designation

d. Manufacturer's serial number

e. Power input (volts, total amps, phase, frequency)

f. Contract Number

g. Date of manufacture

3.14.2 Identification Marking of Military Property. An Item Unique Identification Marking (IUID) shall be provided in accordance with MIL-STD-130N and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text.

3.14.3 Lubrication Plate. A lubrication plate shall be permanently and securely attached to each machine. The plate shall contain the following information:

a. Points of lubrication application

b. Servicing interval

c. Type of lubricant

d. Viscosity

e. Military or Federal Specification for each lubricant (If applicable)

f. Size and type of each lubricant filter

3.15 Technical data (CDRL A001). All documentation, i.e. operation manuals, maintenance manuals, programming manuals, student training materials, drawings, vendor literature, laminated note cards, metal name and service plates, service bulletins, upgrade bulletins, and all associated charts/graphs, shall be written in the English language and be grammatically correct. All technical data shall identify manufacturer’s name, model number, serial number and contact number. The technical data shall be delivered not later than 90 (ninety) days before delivery of the equipment. The machine layout shall be furnished in AUTOCAD and PDF format.

3.15.1 Manuals/Drawings (CDRL A001). The contractor shall furnish two (2) hard copies of all technical, training, and maintenance manuals and drawings containing all information in compliance with modifications of the system. The manuals shall provide the data necessary for the programming, operation, and maintenance of the machine and ancillary equipment. The contractor shall also furnish one digital copy of the above technical manuals and drawings in Adobe's Postscript (*.PDF) file format or Excel on CD-ROM(S). The digital manuals and drawings shall be organized, indexed and referenced similar to the equivalent hardcopy format (i.e. volume, manual, section, etc.). Drawings shall show all electrical, mechanical, pneumatic, foundation, and any other data required for personnel to identify circuits within the console, locate utilities and connections.

3.15.2 Training manuals (CDRL A001): shall cover in detail all phases and cycles of operation such as start-up, maintenance, idle, shut down, trouble shooting, programming, running programs, printing, re-starting systems, etc. Manuals shall include the Vendor’s contact information, parts list, preventive maintenance cycles, any/all information and documentation necessary to properly service, operate, maintain, adjust, and perform all functions within the equipment.

3.15.3 Maintenance Manuals (CDRL A001): Shall properly identify in detail the extent of preventive maintenance, materials, liquids, substances, parts, and chemicals, used during preventive maintenance, repair, and/or troubleshooting of equipment. A complete list of all materials, chemicals, substances, and parts used for the maintenance and operation of the equipment shall be provided to the Government.

3.15.4 Calibration Manuals (CDRL A001): Shall properly identify in detail the extent of calibration, part numbers, model numbers, and manufacturer used.

a. A complete list of all materials, chemicals, substances, and parts used for the calibration, or that need to be calibrated within the equipment shall be provided to the Government 120 (one hundred and twenty) days prior to installation of equipment. Manuals shall be provided at the time of delivery and/or before acceptance of equipment.

Any and all adjustments made to the equipment during testing, acceptance, and warranty period shall be properly noted by the vendor. Updated manuals with any and all adjustments, updates, or changes made to the system shall be provided to the Government at no additional cost. All manuals, documents, drawings, and information related to this contract shall be in proper English, easily understood and self-explanatory in regards to process and procedures.

3.16 Test procedures (CDRL A001). Two copies of the manufacturer's standard performance, operational, alignment, accuracy, and repeatability test procedures shall be submitted with the contractors’ proposal for Government review. The Government will inform the contractor of the acceptance or the rejection of test procedures. The procedures shall be in the English language.

3.16.1 Installation at destination. The contractor shall be responsible for the installation of all equipment in order to make it operational. In addition, the contractor shall be responsible for the necessary personnel and equipment required for the off-loading, utility hookups and all other requirements necessary to make the equipment operational prior to the Government acceptance.

The contractor shall be responsible for all necessary certifications and permits required, for shipping, EPA, or other, by any government agency, local, state, or national. The contractor shall be responsible for the crating and shipment of the Reverse Osmosis and Deionized Water System to final destination. The minimum installation responsibilities of contractor are shown on the included Installation Responsibilities sheet.

3.16.2 Additional Installation Work. The installation of the new Reverse Osmosis and Deionized Water System will require removal of existing filtration equipment at the sight. The location for this machine will be in Building 472. Layout plans will be available at the time of contract award after make; model, part number, and footprint have been provided to the DGR.

4.0 POST AWARD CONFERENCE: Within 30 days from Contract award the contractor shall conduct a post award conference with the Government to provide a Plan of Action and Milestones (POA&M) report to identify dates for contractor performance of all major events, from the time of contract award to final completion of all the contractual requirements. The report must be reviewed and approved by the Government. The milestones shall be prepared using a recognized project management technique. The Government shall be notified prior to any changes being made to the POA&M. The government shall approve all changes prior to the changes being made.

Contract shall not exceed 360 days. The contractor shall be responsible to prepare and submit a program / plan review to FRC- SW for approval. The plan review shall consist of the following:

4.1 Milestones: Contractor to provide a weekly update to the FRC-SW DGR in regards to progress of installation, tests, problems, issues, and scheduling milestones at the project site, in building 472.

4.2 Program Scheduling: Within 30 days from Contract award, the contractor shall prepare and submit a project plan or schedule chart that delineates itemizing project tasks from contract award to install completion, to include modifications from systems customarily available in the commercial marketplace, manufacturing, delivery, training, and acceptance.

4.3 Program Review (CDRL A004): The Contractor shall be responsible to prepare and submit a program review. The program review shall consist of:

4.3.1 Engineering Documentation

4.3.2 System Documentation.

4.3.3 Validation Plan and Procedure

4.3.3.1 To include the fixtures and tools to be used during the validation procedure (validation to be done at the factory and at FRCSW) Any and all tools/fixtures/parts used to perform the validation of the equipment shall be included as part of the system or package of this contract and given to the government upon completion of the project.

4.3.4 Validation of Equipment

4.3.4.1 Contractor shall calibrate, align, test, perform consistency, heat, duration, stress, integrity tests and any other tests required to ensure system is working properly and meeting all guidelines and requirements at the sites, provide certificates for the tasks.

4.3.5 Validation Report (CDRL A002)

4.3.6 System User’s Manuals (CDRL A001)

4.3.7 Calibration Procedures (if required) (CDRL A001)

4.3.8 Maintenance / Corrective Manuals (CDRL A001)

4.3.9 Provisioning Technical Documentation (CDRL A001)

5.0 SECURITY AND BASE ACCESS: Upon award, the Contractor shall request from the DGR all documentation to request site clearance for all contractor personnel. The documentation shall include: the name(s), date of birth, place of birth, citizenship (if other than U.S. – a copy of the resident visa), full SSN, contract number, and contract commencement and end date. This documentation shall be required within five (05 EA) days following receipt of the Notice to Proceed, by the Contractor. The Contractor shall send the clearance request to the DGR, at FRC-SW. (SEE BELOW). Contractor to verify with DGR at the time of award for the latest security rules and guidelines. Any and all costs incurred to secure entrance on to the base are at no cost to the government and the contractor’s responsibility.

5.1 Vetting: Vetting will necessitate advance planning and the timely exchange of the cited and/or required information, with the Government. For clarification, the procedure requires a minimum of ten (10) business days following receipt of the Personally Identifiable Information (PII) and may be subject to heightened requirements, without advance notice. Contractor shall contact DGR for the latest forms required. It is the responsibility of the contractors to pass the vetting process.

5.2 Check-In: All personnel will be required to “check-in” at the Visitor Control Center (Bldg., 680), which is located at the Main Gate point-of-entry to Naval Base Coronado (NBC), at NAS North Island, San Diego, CA, between the hours of 0630-1400. Following receipt of a clearance, personnel will then be required to coordinate with their sponsor (e.g. DGR) and obtain daily badges through the FRC-SW Quarterdeck, located in Building 94, green daily badges are to be returned to the Quarterdeck at the end of business day before leaving the base.

5.3 Designated Government Representative (DGR): Rudy Gonzales, Fleet Readiness Center Southwest, Bldg.