RFQ - REA Advertising Final.pdf

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation number is W50S88-25-Q-0108 and this solicitation is being issued as a request for quotation (RFQ).

(iii) This solicitation document and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2025-05, Effective 7 August 2025.

(iv) This acquisition is designated as a Small Business HUBZONE set-aside in accordance with FAR 19.13, with a NAICS code of 541810, with a size standard of $25.5 million determined to represent the principal purpose of this contract. In accordance with FAR 19.1303(d), to be considered for any contract award resultant of this solicitation, offerors MUST be HUBZone certified by the Small Business Administration at the time of its initial offer. In accordance with FAR 19.1303(b), offerors must be on the List of Qualified HUBZone Small Business Concerns at https://web.sba.gov/pro-net/search/dsp_dsbs.cfm

(v) Line-item numbers and items, quantities, and units of measure:

Line Item Description Qty UofM

BASE YEAR

Ralph Engelstad Arena Advertising PoP: 29AUG2025 – 28AUG2026 (For sports seasons over the dates of 29AUG2026 – 07MAR2026 identified in para 3.1 of the SOO)

1 JOB

**OPTION YEAR 1

Ralph Engelstad Arena Advertising PoP: 29AUG2026 – 28AUG2027 (For sports seasons over the estimated dates of 29AUG2026 – 06MAR2027 identified in para 3.1 of the SOO)

1 JOB

**OPTION YEAR 2

Ralph Engelstad Arena Advertising PoP: 29AUG2027 – 28AUG2028 (For sports seasons over the estimated dates of 29AUG2027 – 11MAR2028 identified in para 3.1 of the SOO)

1 JOB

**OPTION YEAR 3

Ralph Engelstad Arena Advertising PoP: 29AUG2028 – 28AUG2029 (For sports seasons over the estimated dates of 29AUG2028 – 10MAR2029 identified in para 3.1 of the SOO)

1 JOB

(vi) Description of Requirements: The North Dakota Air National Guard has a requirement for Advertising in support of the 119th Wing Recruiting Section. Advertising will span four different sporting seasons at the Ralph Engelstad Arena in Grand Forks, North Dakota (University of North Dakota (UND) women’s volleyball, men’s hockey, women’s basketball, and men’s basketball). See attached Statement of Objectives (SOO) for a description of advertising requirements. The intent of the government is to issue a Firm Fixed Price contract for a Base Year and three (3) Option Year periods. Advertising at this facility must be coordinated with the Fighting Hawks Sports Partnerships Office POC identified in the associated SOO.

Notice of Options: CLINs 0002, 0003, and 0004 will only be exercised if additional funding is received for this requirement in subsequent fiscal years. The Government will provide a minimum of fifteen (15) calendar days’ notice to the contractor before the current Period of Performance ends. Contractors shall not coordinate with the Fighting Hawks Sports Partnerships Office in for required advertising in subsequent option years unless and until written notification is provided by the Contracting Officer.

(vii) Dates and place of delivery and acceptance:

The Period of Performance (PoP): Anticipated Periods of Performance are identified in the above line-item listing.

Advertising is to be performed at the Ralph Englestad Arena, located at One Ralph Engelstad Drive, Grand Forks, North Dakota.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

Provisions and clauses can be viewed at https://acquisition.gov.

**ADDENDUM TO FAR 52.212-1 Instructions to Offerors-Commercial Items:

To ensure timely and equitable evaluation, vendors must comply with the instructions in FAR 52.212-1 and meet all solicitation requirements. Failure to do so may result in rejection. Terms and conditions are prescribed IAW the FAR and are not subject to conditional revisions.

Paragraph (b): Include the following with your quote:

• (6) Complete the CLIN pricing table above.

• (8) Ensure active registration in SAM at the time of quote submission. If your online Representations and Certifications under FAR 52.212-3 are not complete or current in SAM, please submit a completed copy of paragraph (b) with your quote.

Required Company Information:

• UEI Number / CAGE Code: ____________________ / ____________

• Total Annual Revenue: _______________

• Note: This information is requested to verify compliance with the small business size standard of $25.5M.

https://acquisition.gov/

Paragraph (f): Quotes must be submitted as follows. Submissions by any other method or missing required items may not be considered. Vendors are expected to review the attached SOO in preparing their quote. Email submissions are recommended to include a read/delivery receipt.

• Quote Due Date/Time: Wednesday, 27 August 2025 / 3:00 PM CST

• Submit Quotes To:

o Capt Brian Erdmann: brian.erdmann@us.af.mil o MSgt Rachel Syverson: rachel.syverson@us.af.mil

Paragraph (g): The Government intends to award without discussion but reserves the right to hold discussions if determined to be in its best interest.

**Quotations must be emailed to the individuals listed above and received by the solicitation closing date and time.

(ix) The provision at 52.212-2, Evaluation -Commercial Items applies to this acquisition. Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR Part 13.106-2.

Evaluation factors are listed below.

Evaluation-Commercial Items

Basis of Award Decision: The Government intends to Award a firm fixed price (FFP) contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous in terms of “Best Value” to the Government with price and other factors considered. The following factors shall be used to evaluate offers:

a) PRICE. Any price paid by the Government must be determined to be fair and reasonable. Total evaluated price will include the “Base Year” and all three option years (cumulative price for all four years). Example: If Base Year pricing is $10,000.00, Option Year 1 pricing is $15,000.00, Option Year 2 pricing is $20,000.00, and Option Year 3 pricing is $25,000.00, the total evaluated price is $70,000.00.

b) PAST PERFORMANCE. Past performance information may be based on one or more of the following:

1. The Contracting Officer’s knowledge of and previous experience with the service being acquired.

2. Customer surveys and past performance questionnaire replies.

3. The Contractor Performance Assessment Reporting System (CPARS).

4. Any other reasonable basis.

** Past Performance is approximately equal when compared to Price.

(x) Offerors are not required to include a completed copy of the provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services with any submitted Offer.

(xi) Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov

(xii) Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov

(xiii) Offerors must be SAM registered to be considered as eligible for any resultant contract award.

Offerors MUST also be HUBZone certified by the Small Business Administration (SBA). All invoices must be submitted through WAWF. See the associated SOO for a complete description of the required advertising requirement. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award. Contract award may be made without discussions. The

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

NG Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency's Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103.To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204 Email:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx

Government reserves the right to cancel this RFQ, either before or after the closing date. In the event of cancellation, the Government has no obligation to reimburse vendors for any costs incurred.

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) Responses (quotes) to this solicitation are to be submitted to the two individuals listed below in paragraph xvi and received electronically via email by 3:00 P.M. Central Daylight Time (CDT) on Wednesday, August 27th, 2025. Quotes that are received after this date and time may not be accepted for consideration of contract award. Submission of a quote does not obligate the Government to make an award.

(xvi) Points of contact for this acquisition are:

Brian Erdmann Rachel Syverson Contracting Officer Contracting Officer 1400 32nd Ave. North 1400 32nd Ave. North Fargo, ND 58102-1051 Fargo, ND 58102-1051 Email: brian.erdmann@us.af.mil Email: rachel.syverson@us.af.mil Fax: 701-451-2334 mailto:brian.erdmann@us.af.mil mailto:rachel.syverson@us.af.mil