RFQ R11 Refueler Repair COMBO.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 673D AIR BASE WING

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

16 September 2026

COMBO

Joint Base Elmendorf Richardson, Alaska – R11 Refueler Repair

Notice to Offeror(s)/Supplier(s):

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Part 12. (RFO 12.202(b)(1)). This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

(ii) Solicitation number FA500026Q0055 is issued as a Request for Quotation (RFQ) for the procurement of R11 Refueler Repair services in accordance with (IAW) Attachment 1 –

Performance Work Statement R11 Refueler Repair (PWS).

(iii) This acquisition will be for full and open competition and is not set-aside for small business.

North American Industry Classification System (NAICS) code for this project is – 811121

PSC code is – J025

Size Standard – $9,000,000.00

(iv) This solicitation incorporates provisions and clauses by reference. The full text of referenced provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html.

(v) Services shall be provided for Joint Base Elmendorf-Richardson (JBER), Alaska. Delivery of completed repair is required sixty (60) days after receipt of award.

(vi) A list of additional provisions and contract clauses that apply to this solicitation can be found in Attachment 3 – Additional Provisions and Clauses R11 Refueler Repair.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

(vii) Any amendments to this solicitation and any resultant contract must be completed in writing by the Contracting Officer. Changes made that are not authorized by the Contracting Officer are made at the risk of the contractor, to include costs. The Contracting Officer is the only

Government representative authorized to change the terms and conditions of this requirement.

(viii) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(RFO) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of RFO 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

a. To ensure timely and equitable evaluation of the quote, the Vendor must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Specific Instructions: The response shall consist of the following:

i. Part 1 – Technical Acceptability – the Quote must provide clear and compelling evidence of its ability to meet the PWS detailed in Attachment 1. Vendors not performing the work directly must identify all proposed subcontractors and their specific roles.

ii. Part 2 – Price – Submit a quote using Attachment 2 – Pricing Schedule R11

Refueler Repair.

Important Notes:

- In compliance with RFO Subpart 4.309, Storage, handling, and contract files, the Government will retain an electronic copy of your quote.

(ix) If a Vendor believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Vendor shall immediately notify the Contracting Officer and Contract

Specialist in writing with supporting rationale, prior to quote submission.

(x) All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions are located in R-DFARS clause 252.232-7006 Wide Area WorkFlow Payment Instructions.

https://www.sam.gov/portal/public/SAM/

(xi) 52.212-2 Evaluation—Commercial Products and Commercial Services (RFO) this provision has been tailored to this procurement and is provided in full-text below:

a. Evaluation factors. The Government will award a contract resulting from this RFQ to the responsible Vendor whose quote, conforming to the RFQ, will be most advantageous to the Government, price and other factors considered. The Government will evaluate quotes using the Lowest-Price Technically Acceptable (LPTA) procedures. The following factors shall be used to evaluate quotes:

i. Technical Acceptability: The Government will evaluate the quote on an Acceptable or Unacceptable basis (as described in Table 1 below).

Table 1. Ratings

Acceptable The Vendor’s technical submission meets the requirements of the PWS.

Unacceptable The Vendor’s technical submission does not meet the requirements of the

PWS.

ii. Price: Must be determined to be fair and reasonable.

iii. Responsibility: IAW R-DFARS 204.7603(b) and clause 252.204-7024, Notice on the Use of the Supplier Performance Risk System (SPRS), a Vendor’s risk will be considered. Vendors are required to comply with National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 by conducting a self-assessment in SPRS (https://www.sprs.csd.disa.mil/nistsp.htm). Note, these assessments are to be completed every three (3) years.

(End of Provision)

(xii) The Vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Revolutionary FAR Overhaul (RFO) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the RFO and Federal law govern and conflicting Vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(xiii) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xiv) No additional contract requirements apply to this acquisition.

(xv) This RFQ closes at 2:00PM AKDT on 22 September 2026. All quotes for this solicitation shall be submitted via email to Clay Schott clay.schott@us.af.mil and Maureen Badey at maureen.badey.1@us.af.mil.

https://www.sprs.csd.disa.mil/nistsp.htm mailto:clay.schott@us.af.mil mailto:maureen.badey.1@us.af.mil

(xvi) Special Notice: File Submission Requirements: Do not submit files in .zip format. The Air

Force Network security protocols prevent the delivery of .zip files, and they will not be received.

Use acceptable file formats such as .pdf, .docx, or .xlsx.

(xvii) Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted manager), 25 E Street, Suite B-100, JBPH-H, HI

96853-5427, Phone : (808) 789-6128, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy

Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington

DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xviii) Contractor Access to Department of the Air Force Installations

• The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the

Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

• The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and valid vehicle insurance to obtain a vehicle pass.

• During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

• When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with DAFI 31-

101, Base Defense Operations, and DoDMAN5200.02_DAFMAN16-1405_DAFGM2026-01, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

• Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

• The contractor shall provide an after-hours contact number or after-hours email in the

Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFI 10-206, Operational Reporting for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

• Failure to comply with these requirements may result in withholding of final payment.

(End of Clause)

List of Attachments:

• Attachment 1 – Performance Work Statement R11 Refueler Repair

• Attachment 2 – Pricing Schedule R11 Refueler Repair

• Attachment 3 – Additional Provisions and Clauses R11 Refueler Repair

• Attachment 4 – Exemption From SCLS R11 Refueler Repair https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/saf_oc/publication/dodman5200.02_dafman16-1405/dodman5200.02_dafman16-1405.pdf https://static.e-publishing.af.mil/production/1/saf_oc/publication/dodman5200.02_dafman16-1405/dodman5200.02_dafman16-1405.pdf https://static.e-publishing.af.mil/production/1/af_a3/publication/dafi10-206/dafi10-206.pdf