RFQ Quick Quote-MohicanAnnex1.1.docx

The Ohio Department of Natural Resources is requesting bids for Mohican State Park Visitor Center artistic cabinet to look like a camper.

Name or Title of the Service or Supply: Fabricated Play Camper Van and Scanner Station Ordering Division and address: Mohican State Park, 3116 OH-3, Loudonville, Ohio 44842.

Specifications Play Camper:

Dimensions: 7’ wide x 5’ tall x 4’ deep Exterior: Modeled to look like a camper van. Includes:

· 1 open doorway (no door), measuring 24” x 48”

· Note: doorway must be flat to the ground, or include a ramp for accessibility

· 2 windows on the front side

· 1 window on the left-hand side

· No windows in rear or on right-hand side Interior includes:

· 1 bench on left-hand side, with access to look out window; secured to floor

· 1 kitchenette, roughly measuring 48” wide x 42” tall x 24” deep

· Note: we’d like this to include a modeled fridge, stove, and sink. Non-operable doors. Secured to floor. Some shelving required.

Please see attachment for detailed specifications.

Scanner Station:

Overall dimensions: 26” wide x 5” tall x 24” deep Overview: This scanner station will house a mini pc, scanner arm, and small mounted monitor. Our needs are as follow:

· Low cabinet, measuring 24 x 24” with lockable doors, side and back ventilation, and an exit pathway for cords at the base of the unit

· Countertop will be matte black, with a 1 inch overhang on the left and right side (measuring 26xwide x 24” deep)

· Upper back wall of station:

· Dimensions: 24”wide by 33” tall x depth TBD

· Will house a scanner arm (with a protective hood for the lens) and a wall mounted monitor

· All cords must be hidden within the back wall and run down into cabinet to connect with mini PC Please see attachment for detailed specifications.

Delivery Mohican State Park, Mohican State Park, 3116 OH-3, Loudonville, Ohio 44842.

Completion Date: July 29, 2025 F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Use one of the two contract award statements:

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Site Visit & Point of Contact Point of Contact: Sarah Mill, sarah.mill@dnr.ohio.gov Phone 614-265-6561 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Remit to: Invoices Origin-DNR-418 (A unique number will be provided with each invoice.)

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

· EMAIL the invoice to: invoices@ohio.gov

· FAX the invoice to: 1-614-485-1039

· MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Contract Negotiations. Negotiations will be scheduled at the convenience of DNR. The selected Offeror(s) are expected to negotiate in good faith.

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