RFQ Pole and Solar Light Installation.docx

Needed Service or Supply: Pole and Solar Light Fixture Installation Ordering Location and Address: Pymatuning State Park, Old Bowers Dock Area 5592 Pymatuning Lake Rd Andover, OH

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Project Background The Ohio Department of Natural Resources – Pymatuning State Park is seeking proposals from qualified contractors for the complete installation of solar-powered safety and security lighting at the Old Bowers Dock area of Pymatuning State Park, located in Andover, Ohio. This project aims to enhance nighttime visibility and security for public dock users.

Specifications/Scope of Work Shipping costs must be included in the cost of the item.

The selected contractor shall provide all materials, labor, equipment, and site restoration necessary to complete the installation of one or more security lighting poles with the following specifications:

· Poles:

· Constructed of aluminum or other material designed for long-term outdoor use in a lakeside environment

· Mounted to appropriate concrete mounting pads and plates

· Appropriate height to minimize cost while maximizing coverage

· Lighting Head:

· Solar powered LED fixture

· Integrated dusk-to-dawn photocell for automatic nighttime operation

· Fixture must be designed for outdoor security and safety lighting applications

· Installation Requirements:

· Contractor shall determine the most appropriate location for pole installation to maximize lighting coverage and safety

· A site visit is highly recommended prior to bid submittal to assess the area and finalize proposed location in coordination with park management.

· All site work, including trenching, excavation, mounting pad construction, installation, and final site restoration shall be included.

· Proposal Requirements:

· Itemized quote for all labor, materials and equipment

· Proposed lighting product specifications (pole, light head, photocell, etc.)

· Estimated project timeline, including proposed start and completion dates

· Warranty information for materials and workmanship

Completion/Delivery Date: March 27, 2026

Site Visit & Point of Contact Prior to submitting a bid response Prospective bidders are strongly encouraged to conduct a site visit, weekdays between 7: 30am and 4:00 pm. To coordinate a visit contact:

Pymatuning State Park Management Christopher Reeher – Park Manager – 440-261-1468 Alex Cornicelli – Asst. Park Manager – 440-261-1290

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder may be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Invoices Origin-DNR-N05

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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