RFQ - Overhead lifts~1.docx

REQUEST FOR QUOTE

AGENCY: Illinois Department of Veterans’ Affairs

ADDRESS: 4250 N. Oak Park Ave.

CITY/STATE/ZIP: Chicago, IL 60634

CONTACT: Robin Webster

PHONE: 773-824-3875

FAX:

EMAIL: robin.webster2@illinois.gov

The Illinois Department of Veterans Affairs is seeking quotes from EZ Way to provide the following services: labor, parts and material to inspect, test and maintain patient bedroom overhead lifts, smart stand, smart lift, shower chair, at the Illinois Veterans Home of Chicago 4250 N. Oak Park Ave. Chicago IL, 60634

This will be a 12-month contract that will commence on the last signature of Parties.

Units/hrs

Estimated Service Call 8hrs

Estimated cost for parts and material prices for part will charged according to price list.

$5000.00

Estimated Annual cost

This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date & time listed in BidBuy in order to be considered. Email quotes shall be sent to robin.webster2@illinois.gov.

If vendor chooses to submit a quote directly in BidBuy, this RFQ document is not required to be completed or attached in BidBuy. Pricing will be submitted using the Items tab in BidBuy.

The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. “Or equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

SUPPLIES AND/OR SERVICES REQUIRED:

· Vendor will provide labor, parts and materials to inspect, test and maintain the following medical equipment to assist staff in supporting and moving the facilities members with the following equipment

(7) EZ Way Smart Lift with 1000 lb capacity with scale

(8) EZ Way Smart Stand with 800 lb capacity with scale

(24) TR 1000 Shower Chairs with 440 lb capacity

(17) Smart Stand with 500 lb capacity with scale

(17) Smart Lift with 500 lb capacity with scale

· Facility harnesses and slings Above mentioned equipment cables, support hooks, hydraulic cylinders, scales, digital controls, and all related parts that operate the equipment.

· Vendor will provide an annual inspection, test, weight test and digital report of all the mentioned medical devices. The report will contain equipment manufacturer information, facility tag number, inspection and testing information, safety technicians name and contact information, inspection results and maintenance performed so equipment operates as designed.

· Vendor will notify the facilities Director of Nursing if equipment FAILS inspection and test and what actions need to be taken to repair the equipment so to operate as designed or if the equipment needs to be taken out of service until the needed repairs can be made.

COVID-19 PROTECTIONS:

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the Bidder provides information on paper that is different or in conflict with the information the Bidder provides in BidBuy, then the information on paper shall represent the Bidder’s intended submission.

For assistance in submitting bids through BidBuy contact the BidBuy Help Desk by email at il.bidbuy@illinois.gov or by phone at 866-455-2897.

The hours shown here are estimates and are for BID PURPOSES ONLY. They are in no way meant to indicate a minimum or maximum number of hours per year and are in no way meant to guarantee a certain number of repair hours.

VENDOR NAME: Click or tap here to enter text.

VENDOR ADDRESS:

VENDOR PHONE#:

VENDOR EMAIL:

VENDOR FEIN#:

VENDOR BIDBUY #: Click or tap here to enter text.

VENDOR’S QUOTE TOTAL: Click or tap here to enter text.

ESTIMATED DELIVERY TIME:

DATE: Click or tap to enter a date.

Signature: Date:

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product

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