RFQ - Off-Site Storage GS-2020-021~2.docx

Vendor Response to Offsite Storage/Vaulting Services of Disaster Recovery Media Ref #: GS-2020-021 Quote submission deadline Thursday, May 23, 2019 at 5:00 P.M.

ATTACHMENT C - REFERENCES

The Illinois Student Assistance Commission (ISAC) is seeking to contract with a vendor directly (not as a distributer or a subcontractor) that would provide Off-Site Storage/Vaulting services for Disaster Recovery Media, including tapes stored in tape storage containers (LTO Turtle Cases).

If you are interested in providing these services, please return the attached Vendor Response pages.

Upon completion of the Request for Quote process, if you are the selected vendor, you will be expected to enter into a binding contract with ISAC.

Services Required

· The vendor must provide environmentally safe and secure facilities, which are located a minimum of 5 miles and a maximum of 60 miles, from ISAC’s location at 1755 Lake Cook Road, Deerfield, IL 60015.

· The vendor will provide transportation of the media to and from their facilities.

· Detailed service specifications are found in Attachment A and details regarding the estimated quantities of tape storage containers (LTO Turtle Cases) can be found in Attachment B.

Vendors responding to this request must have three (3) years of experience in providing the services requested in this RFQ. Vendors that fail to meet this requirement may not be considered for award.

Vendor must complete and submit attachments A and B which contain specific requirements and deliverables. The Vendor must respond to each of these requirements.

Bid Firm Time

· Your offer must remain firm for 180 days.

Term of Contract

· The initial term of this contract shall be for (3) three years. At the state’s option the contract may be renewed for up to seven (7) additional years, as individual one-year renewals or multiple year renewals. The same terms and conditions shall apply as stated in the initial term unless otherwise specified (see Attachment B – Pricing/Compensation).

· Price adjustments for this contract shall occur on each optional contract renewal term effective date, if exercised, in proportion to the percentage increase in the Consumer Price Index for All Urban Consumers, for the U.S. City Average for All Items, 1982-84=100 (the CPI), for the prior calendar year. If there is a decrease in the CPI, the compensation paid may be decreased at ISAC’s option in proportion to the decrease in the CPI. If there is no change in the CPI, there shall be no change in compensation. (It shall be the responsibility of Vendor to request any increase pursuant to this paragraph.)

Illinois Student Assistance Commission

Request for Quote for Offsite Storage/Vaulting Services of Disaster Recovery Media Ref #: GS-2020-021 Quote submission deadline Wednesday August 14, 2019 at 5:00 P.M.

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges. No price increase will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award based on lowest price by item, part or portion of an item, group of items, or total; to waive minor defects; and to modify quantities prior to ordering. Vendor may attach separate page describing his proposal for equipment or services.

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges.

COMPANY NAME:

DATE:

Please submit a detailed quote addressing all requirements outlined below.

Indicate compliance with each requirement by marking yes or no for each of the following. You may supply an explanation for any requirement but must supply an explanation if required or if you cannot comply with a requirement. In each instance where an explanation is requested, if more room is needed, please indicate where your response is located by page number and clearly label the additional location.

Provide documentation such as pamphlets or link to the website that indicates how long your company has been in this business.

_____Yes _____No

Address(es) required

_____ Provided _____Not Provided

ISAC’s business hours are Monday-Friday, 9:00 AM to 3:00 PM, excluding holidays.

______Yes ______No

ISAC’s business hours are Monday-Friday, 9:00 AM to 3:00 PM, excluding holidays.

______Yes ______No

Provide documentation to demonstrate that the drivers are licensed and bonded.

______Yes ______No

______No

7.

Vendor must agree to location access by designated ISAC personnel with proper notification for audit purposes. Access to be granted within two (2) business days of notification by ISAC and must occur during ISAC’s business hours.

______Yes ______No

8.

______No

Ref #: GS-2020-021

ATTACHMENT A – STORAGE REQUIREMENTS

Pricing for the Initial term of three (3) years.

(Estimated annual quantity 52 = 1 container per week)

(Estimated annual quantity 52 = 1 container per week)

(Estimated annual quantity 6 = 1 container per unscheduled trip)

(Estimated annual quantity 52 = 1 per week)

(Estimated annual quantity 6 = 1 container per unscheduled trip)

Grand Total

Company Name:

Company Address:

Contact:

Phone:

Date:

Ref #: GS-2020-021

ATTACHMENT B – PRICING/COMPENSATION