RFQ_NTVs Darwin.pdf

Combined Synopsis/Solicitation for Commercial Services

General Information Title: Non-Tactical Vehicle (NTV) Lease – Darwin, AUS Document Type: Combined Synopsis/Solicitation Solicitation Number: FA440725QMG03 Posted Date: 7 May 2025 Response Date: 21 May 2025 Classification Code (PSC/FSC): W023 Lease of Rental Equipment – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles Set-Aside: N/A, Full & Open Competition NAICS Code: 532112 Passenger Car Leasing

Contracting Office Address Department of the Air Force, AMC, 375th Contracting Squadron, Scott AFB, IL 62225- 5015.

Description This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only attempt to solicit offerors or notification of opportunity. Proposals are requested and a separate synopsis will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

The synopsis/solicitation reference number is FA440725QMG03 and is being issued as a Request for Quote (RFQ). The RFQ format is attached to this combined synopsis/solicitation that will be used to submit quotes.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03. See https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein.

This acquisition is solicited as Full & Open Competition. The applicable NAICS code is 532112 with a size standard of $47M. All responsible sources may submit a quotation using the attached Request for Quote (RFQ).

Contractor shall submit a quote for the Non-Tactical Vehicle (NTV) Lease Services supporting the United States Government (USG) and Department of the Air Force (DAF). Performance specific information is identified in Attachment 1, Statement of Work (SOW).

The contractor shall provide all services identified in the attached form. Please see Attachment No. 1 – Statement of Work (SOW).

http://www.acquisition.gov/

The following clauses and provisions are incorporated and will remain in full force in any resultant award: (full text of clauses and provisions may be accessed electronically at this website: https://www.acquisition.gov/)

FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Sep 2023)

Addendum to 52.212-1(c), Period for Acceptance of Offer. The paragraph is tailored as follows:

The offeror agrees to hold the prices in its offer firm until time of award or completion of any protests unless otherwise withdrawn. Quote shall include a cover letter stating the proposal is valid through at least 10 JULY 2025. A quote offering less than 10 JULY 2025 will be deemed unacceptable.

To assure timely and equitable evaluation of the quote, the offeror shall follow the instructions contained herein. The offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offeror being ineligible for award. The offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Any exceptions shall be outlined in the offeror’s cover letter.

The offeror is required to submit the following in response to this solicitation:

1. A completed pricing sheet on Attachment 2 – RFQ Worksheet/Pricing Sheet

2. Technical Plan

3. Cover Letter on Company Letterhead

Only electronic copies shall be submitted in response to this solicitation. Indicate volume number, title, and the use of separate files to permit rapid location of information. The electronic copy of the proposal shall be submitted in a format readable by Microsoft (MS) Office suite of applications. A complete response to this solicitation shall consist of one electronic copy submitted by e-mail to latoyia.williams.1@us.af.mil and lauren.parker.4@us.af.mil no later than the required proposal due date. Late quotes will not be accepted. Your email submission must be checked and determined to be "virus free" prior to submission. After receipt of your quote, the CS or CO will email a confirmation of receipt. If you do not receive a confirmation of receipt prior to the due date/time, the offeror is encouraged to reach out to the CS and CO to ensure the quote was received.

This acquisition does not require certified cost or pricing data. However, if deemed necessary, the contracting officer may request other than certified cost and pricing data to make a price fair and reasonable determination. To avoid delays, the offeror is encouraged to submit documentation deemed appropriate to support the proposed solution and pricing.

Organizational Conflict of Interest (OCI):

At the time of submitting a quote, the offeror must state affirmatively whether or not it has OCI issues and must submit an OCI Identification and Mitigation Plan with the proposal if http://www.acquisition.gov/) mailto:latoyia.williams.1@us.af.mil mailto:lauren.parker.4@us.af.mil

OCI issues exist. The Government-accepted OCI Identification and Mitigation Plan shall be incorporated by reference into a resultant Contract. If no OCI exists, the offeror shall provide a statement stating no OCI exists.

Specific Instructions:

1. Factor I – Price

a) The offeror shall submit pricing to support the completeness and reasonableness of their proposed prices for all contract-line-item numbers (CLINs). The pricing information submitted shall fully support the SOW requirements for each element specified in the SOW. Information shall indicate the total price for each CLIN as specified in this solicitation. Information shall show the consolidated total price for performance. This factor shall be completed in Attachment 2 – RFQ Worksheet/Pricing Sheet.

2. Factor II – Technical Plan

a) Please provide a concise summary of your technical approach on how you will provide the rental vehicles meeting all specifications in the SOW, and how far you are located from Darwin, Australia. Offerors shall not simply copy and paste the information directly from the SOW, but rather provide their proposed solution for accomplishing the required service.

3. Cover Letter

a) The Cover Letter shall be submitted on a company letterhead that includes the company name, UEI and CAGE code, address, and specific Point of Contact (POC).

Addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer represents the Lowest Priced Technically Acceptable offer conforming to the solicitation and will be considered as the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in the following relative order of importance:

1. Price. The Government will evaluate the total price of the offer for award purposes.

2. Technical capability of the offer to meet all Government requirements listed in this RFQ and Attachment 1 – SOW.

3. The Government will award a contract to the lowest priced technically acceptable offer.

All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Products and Commercial Services (Nov 2023) or complete electronic annual representations and certifications at the System for Award Management http://www.sam.gov http://www.sam.gov/

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, applies to this acquisition.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (May 2024), applies to this acquisition.

Additional applicable clauses and provisions are located in Attachment 3 – Clauses and Provisions and will remain in full force in any resultant award: (full text of clauses and provisions may be accessed electronically at this website: https://www.acquisition.gov/)

Questions must be submitted no later than 4:00 PM Eastern Standard Time (EST) on 14 May 2025 via email to SrA Latoyia Williams, Contract Specialist, at (618) 576-9293 or latoyia.williams.1@us.af.mil; and SSgt Lauren Parker, Contracting Officer, at (843) 963- 5178 or lauren.parker.4@us.af.mil.

Quotes are due no later than 3:00 PM EST on 21 May 2025 via email to the Contract Specialist, SrA Latoyia Williams (latoyia.williams.1@us.af.mil), and the Contracting Officer, SSgt Lauren Parker (lauren.parker.4@us.af.mil). Requests should be marked with solicitation number FA440725QMG03.

List of Attachments:

01 – Statement of Work (SOW) 02 – RFQ Worksheet/Pricing Sheet 03 – Provisions and Clauses http://www.acquisition.gov/) mailto:lauren.parker.4@us.af.mil mailto:latoyia.williams.1@us.af.mil mailto:lauren.parker.4@us.af.mil

Attachment No. 1 – Statement of Work (SOW).