Attch 1 Statement of Work.pdf

Statement of Work (SOW) Non-Tactical Vehicle Lease - Darwin, Australia

5 May 2025

General Requirements: The Contractor shall provide all personnel, equipment, tools, materials, management, supervision, quality control and labor necessary to provide rental vehicles to the United States Government (USG) as outlined in this SOW, in accordance with commercial practice and U.S. laws. The Contractor shall provide rental vehicles that meet the specifications identified in this SOW from 9-28 July 2025.

1. VEHICLE REQUIREMENTS

1.1 All vehicles shall be registered, licensed, and insured for the full coverage required under the laws of Australia. All vehicles shall meet Australian motor vehicle safety standards and must include the following:

- Properly functional seatbelts in driver and all passenger positions

- Functional driver and passenger air bags

- Properly mounted rearview mirrors

- Serviceable windshield wipers

- Parking Brakes

- Horn

1.2 Both the exterior and interior of the vehicles shall be free of excessive soil, rust, odor and damage. All vehicle systems shall be operative and maintained in accordance with the manufacturer's recommendations. Vehicles will be in very good physical condition and mechanically sound with no visible leaks, damage, or signs of excessive wear and tear. All vehicles must have an automatic transmission and include heating and air conditioning.

1.3 All tires shall be in serviceable condition. Retread tires are unacceptable on the vehicle and/or as a spare tire. Any tires determined by the Contracting Officer or Government Technical Representative not meeting these specifications will be rejected and the contractor will be required to replace the tires or provide a vehicle with equal specifications at no additional cost to the USG.

1.4 The following vehicles will be provided:

Vehicle Type Quantity Passenger Van 17

Sedan 4 Box Truck 1

Pickup Truck 2

1.4.1 Sedans shall be five passenger four door mid-size or compact sedans.

1.4.2 Passenger vans shall seat seven passengers or more.

1.4.3 Box trucks shall be standard 10-foot moving trucks.

1.4.4 Pickup Trucks shall have a 6-cylinder engine. A truck with a smaller engine may be provided, only if coordinated with and approved by the Contracting Officer. Pickup trucks shall have a tow hitch.

1.5 Period of Performance: 09 July 2025 – 28 July 2025

1.6 If the vehicle(s) does not meet the criteria listed within this SOW, the Contracting Officer may reject the vehicle during the joint inspection upon pickup. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may terminate the contract IAW Federal Acquisition Regulation (FAR) Part 12.

2. INSURANCE AND LIABILITY

2.1 All vehicles must be insured to the extent required under Australian law. In the event an accident occurs, vehicles will be replaced within 24 hours with a vehicle of equal specifications.

2.2 Emergency and Recovery Services: The Contractor shall provide 24-hour, 7 days/week on call road service. If a vehicle breaks down or becomes inoperable (through no fault or negligence of the Government), the Contractor shall recover, repair, and, if needed, replace the vehicle at no additional cost to the USG. The Government Representative shall notify the Contractor and Contracting Officer of the incident. The Contractor shall respond to the emergency notification for recovery services within two (2) hours. The Contractor shall recover the inoperable vehicle and deliver the replacement vehicle within twenty-four (24) hours of notification.

2.3 Damages: If a vehicle sustains damage beyond normal wear and tear that resulted from fault or negligence by the Government, damages shall be paid per vehicle via a supplemental/mutual agreement of both parties. For purposes of this contract, “normal wear and tear” includes, but is not limited to, minor scratches and dents to vehicle’s exterior, minor damage to seat coverings, and the presence of dirt or sand. The Government shall file a report with local police/base security at the time of any incidents. If damages that resulted from fault or negligence by the Government render the vehicle inoperable, the Contractor shall recover the vehicle. The cost of towing service shall be paid by the Government via a supplemental/mutual agreement of both parties.

2.4 The contractor will notify the Contracting Officer as early as possible upon learning of any fines issued to USG personnel utilizing rental vehicles under this contract.

3. PICK-UP/RETURN

3.1 The Government will pick up the vehicles from the Contractor’s facility at a time coordinated with the contractor after award. The vehicle(s) shall have a full tank of gas at the time of pick up. The Government shall return the vehicle(s) to the same place where they were picked up after completion of the rental period.

3.2 After vehicle(s) have been picked up from the Contractor’s facility, the Government will be responsible for providing fuel. All vehicles will be returned to the Contractor with a full tank of gas at the completion of the rental period. The Government shall return the vehicle(s) to the same place where they were picked up after completion of the rental period.

3.3 The Contractor and Government will conduct a joint inspection of all vehicle(s) at the time of pick-up to ensure the vehicle(s) meet the requirements of this SOW and to ensure that all dents, scratches, or other damages are documented. A joint inspection will also be conducted when the vehicle(s) are returned by the Government at the conclusion of the rental period to document the condition of the vehicle(s).

4. GENERAL INFORMATION

4.1 Contract Manager. The Contractor shall provide a contract manager who is responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the Contractor when the manager is absent, shall be designated and provided to the Contracting Officer. The contract manager or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

4.2 Contracting Officer. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The Contracting Officer is the only authorized person who can legally bind the Government and who can make changes to the terms and conditions of a contract.

4.3 The Government Technical Representative, Contracting Officer, and Contract Administrator contact information will be provided to the Contractor upon award. The Government Technical Representative does not have the authority to alter the contract in any form.