RFQ No. 19SP5026Q0025.pdf

REQUEST FOR QUOTATION

United States Embassy Madrid, Spain

REQUEST FOR QUOTATION

Solicitation No. 19SP5026Q0025

Supply and Delivery of Official Vehicle for U.S. Embassy Madrid

Issued by:

American Embassy Madrid Procurement Office Serrano, 75 28006 Madrid Spain

August 10, 2026

Request for Quotation (RFQ)

Solicitation Number 19SP5026Q0025

Supply and Delivery of Vehicle for U.S. Embassy Madrid’s fleet

The U.S. Embassy Madrid, Spain hereby provides the following Request for Quotation (RFQ) for supply and delivery of a passenger van as described in this Solicitation. All interested sellers shall review this RFQ and offer vehicles in accordance with the specifications provided in this document.

This vehicle is to be registered with diplomatic plates, and is therefore tax-exempt.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the vehicle offered meets the required specifications.

SOLICITATION

Supply and Delivery of Passenger Van

Specifications:

Offerors must meet or exceed the following specifications and requirements:

Hybrid Standard all-wheel-drive system Standard Minimum features for EU Compliance

8 Seats

Six to Eight- speed automatic transmission

Minimum 200 horsepower

Minimum fuel capacity: 50 liters

Rear and front Led headlights

Parking assistance (rear and front)

Rear camera

Hands free audio

Airbags for driver and passengers

U.S. Embassy Madrid Serrano, 75

28006 Madrid Spain

Tel: (34) 91587-2297

E-Mail: lopezay@state.gov

Traction control

Climate control

Sliding doors on both sides

Silver color

Privacy glass

Full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading, installation, and in drive away condition at final destination) should be included in the contract price.

Delivery and Deadline:

Delivery address: U.S. Embassy Madrid, Serrano, 75, 28006 Madrid, Spain.

The vehicle must be delivered no more than 180 calendar days after contract award.

Synopsis:

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19SP5026Q0025 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required vehicle. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of Spain. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed vehicles.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

Warranty:

The Contractor shall provide a copy of the warranty information. The warranty must cover service in Spain and the maintenance service must be done by Spanish dealers.

Delivery:

Delivery shall be made as soon as possible but not later than one hundred and eighty (180) days after contract award.

Evaluation Requirements:

- An offer MUST be valid for 30 calendar days after submittal.

- Offerors must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at www.sam.gov.

Offer Due Date:

Offers shall be submitted as soon as possible but not later than 1500 hrs Spain local time on Monday August 31, 2026 via email to lopezay@state.gov. The email subject line must read “Solicitation

19SP5026Q0025”.

Late submissions shall not be considered.

{END OF SOLICITATION}

http://www.sam.gov/

Offer Due Date: