RFQ No. 19SP5026Q0002 Page 1 of 58

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15737613

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19SP5026Q0002

6. SOLICITATION ISSUE DATE

January 30, 2026

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Aurora Lopez de Larrinzar, Contract Specialist

b. TELEPHONE NUMBER(No collect calls)

34915872297

8. OFFER DUE DATE/

LOCAL TIME

03/02/2026 – 17:30

9. ISSUED BY CODE

10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. DISCOUNT TERMS

Contracting Office American Embassy Serrano, 75, 28006 Madrid xx UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

HUBZONE SMALL

BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

8(A) 13b. RATING

NAICS:

SIZE STD:

14. METHOD OF SOLICITATION

xx RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

Contracting Office

RFQ 19SP5026Q0002

Serrano, 75 28006 Madrid

FM

American Embassy Serrano, 75 28006 Madrid

17a. CONTRACTOR/ CODE

OFFEROR FACILITY

CODE 18a. PAYMENT WILL BE MADE BY CODE

MadridFMO.facturas@state.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE NEXT PAGES

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

x 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 2

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON

ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29.AWARD OF CONTRACT: REF. _________________ OFFER

DATED _______________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print) Jerad S. Tietz

31c. DATE SIGNED

RFQ No. 19SP5026Q0002 Page 2 of 58

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19SP5026Q0002, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19SP5026Q0002, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 -List of Elevators to be Maintained

• Attachment 2 - List of Tasks to be Performed

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

RFQ No. 19SP5026Q0002 Page 3 of 58

SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449 RFQ Number 19SP5026Q0002

PRICES, BLOCK 23

1.0 DESCRIPTION

The U.S. Embassy/Consulate in Madrid, Spain requires services to maintain building elevators in safe, reliable and efficient operating condition. The contract type is a firm fixed price contract for routine maintenance services paid at the monthly rate below. These rates include all costs associated with providing elevator maintenance services in accordance with manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT. The contract will be for a one-year period, with four one-year optional periods of performance.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are: ALL

RFQ No. 19SP5026Q0002 Page 4 of 58

2.2 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Line Item and Description Monthly Price Annual Total

001 Routine Monthly Maintenance for three (3) ea Otis Gen2 3000 LB capacity elevators at the Chancery ___________ x 12 ___________

002 Routine Monthly Maintenance for one (1) ea Otis model 2000E at the Ambassador's Residence _____________ x 12 ___________ 003 Routine Monthly Maintenance for one (1) ea Otis model Geo68UL at the DCR ___________ x 12 ___________

004 Routine Monthly Maintenance for two (2) ea Otis hydraulic dumbwaiters at the Ambassador's Residence ___________ x 12 ___________

005 Routine Monthly Maintenance for one (1) handicapped lift OTIS START-315 kg ___________ x 12 ___________

006 Routine Monthly Maintenance for one (1) ea Otis model ZVA20 200 handicapped lift at the Ambassador’s Residence ___________ x 12 ___________

007 Routine Monthly Maintenance for one (1) ea FAIN elevator, RAE no. 146188, 450 Kg., at the MSGR, Calle Tambre, 35, Madrid ___________ x 12 ___________

008 Routine Monthly Maintenance for one (1) ea handicapped lift VIMEC-V65, s/n 04875, year 2009 (load 230 kg.) ___________ x 12 ___________

009 Three (3) Mobile SIM cards/lines for GUARDIAN communication services between elevators under line item no. 001 and MSG Post 1 ___________ x 12 ___________

010 21% VAT ___________ x 12 ___________

011 GRAND-TOTAL ___________ x 12 ___________

RFQ No. 19SP5026Q0002 Page 5 of 58

2.3 Option Year 1 - The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Line Item and Description Monthly Price Annual Total

001 Routine Monthly Maintenance for three (3) ea Otis Gen2 3000 LB capacity elevators at the Chancery ___________ x 12 ___________

002 Routine Monthly Maintenance for one (1) ea Otis model 2000E at the Ambassador's Residence _____________ x 12 ___________ 003 Routine Monthly Maintenance for one (1) ea Otis model Geo68UL at the DCR ___________ x 12 ___________

005 Routine Monthly Maintenance for two (2) ea Otis hydraulic dumbwaiters at the Ambassador's Residence ___________ x 12 ___________

006 Routine Monthly Maintenance for one (1) handicapped lift OTIS START-315 kg (* - see note below) ___________ x 12 ___________

007 Routine Monthly Maintenance for one (1) ea Otis model ZVA20 200 handicapped lift at the Ambassador’s Residence ___________ x 12 ___________

008 Routine Monthly Maintenance for one (1) ea FAIN elevator, RAE no. 146188, 450 Kg., at the MSGR, Calle Tambre, 35, Madrid ___________ x 12 ___________

009 Routine Monthly Maintenance for one (1) ea handicapped lift VIMEC-V65, s/n 04875, year 2009 (load 230 kg.) ___________ x 12 ___________

010 Three (3) Mobile SIM card/line for GUARDIAN communication services between elevators under line item no. 001 and MSG Post 1 ___________ x 12 ___________

011 21% VAT ___________ x 12 ___________

012 GRAND-TOTAL ___________ x 12 ___________

RFQ No. 19SP5026Q0002 Page 6 of 58

2.4 Option Year 2 - The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Line Item and Description Monthly Price Annual Total

001 Routine Monthly Maintenance for three (3) ea Otis Gen2 3000 LB capacity elevators at the Chancery ___________ x 12 ___________

002 Routine Monthly Maintenance for one (1) ea Otis model 2000E at the Ambassador's Residence _____________ x 12 ___________ 003 Routine Monthly Maintenance for one (1) ea Otis model Geo68UL at the DCR ___________ x 12 ___________

004 Routine Monthly Maintenance for two (2) ea Otis hydraulic dumbwaiters at the Ambassador's Residence ___________ x 12 ___________

005 Routine Monthly Maintenance for one (1) handicapped lift OTIS START-315 kg ___________ x 12 ___________

006 Routine Monthly Maintenance for one (1) ea Otis model ZVA20 200 handicapped lift at the Ambassador’s Residence ___________ x 12 ___________

007 Routine Monthly Maintenance for one (1) ea FAIN elevator, RAE no. 146188, 450 Kg., at the MSGR, Calle Tambre, 35, Madrid ___________ x 12 ___________

008 Routine Monthly Maintenance for one (1) ea handicapped lift VIMEC-V65, s/n 04875, year 2009 (load 230 kg.) ___________ x 12 ___________

009 Three (3) Mobile SIM card/line for GUARDIAN communication services between elevators under line item no. 001 and MSG Post 1 ___________ x 12 ___________

RFQ No. 19SP5026Q0002 Page 7 of 58

2.5 Option Year 3 - The Contractor shall provide the services shown below for Option Year 3, starting three years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Line Item and Description Monthly Price Annual Total

001 Routine Monthly Maintenance for three (3) ea Otis Gen2 3000 LB capacity elevators at the Chancery ___________ x 12 ___________

002 Routine Monthly Maintenance for one (1) ea Otis model 2000E at the Ambassador's Residence _____________ x 12 ___________

003 Routine Monthly Maintenance for one (1) ea Otis model Geo68UL at the DCR ___________ x 12 ___________

004 Routine Monthly Maintenance for two (2) ea Otis hydraulic dumbwaiters at the Ambassador's Residence ___________ x 12 ___________

005 Routine Monthly Maintenance for one (1) handicapped lift OTIS START-315 kg ___________ x 12 ___________

006 Routine Monthly Maintenance for one (1) ea Otis model ZVA20 200 handicapped lift at the Ambassador’s Residence ___________ x 12 ___________

007 Routine Monthly Maintenance for one (1) ea FAIN elevator, RAE no. 146188, 450 Kg., at the MSGR, Calle Tambre, 35, Madrid ___________ x 12 ___________

008 Routine Monthly Maintenance for one (1) ea handicapped lift VIMEC-V65, s/n 04875, year 2009 (load 230 kg.) ___________ x 12 ___________

009 Three (3) Mobile SIM card/line for GUARDIAN communication services between elevators under line item no. 001 and MSG Post 1 ___________ x 12 ___________

RFQ No. 19SP5026Q0002 Page 8 of 58

2.6 Option Year 4 - The Contractor shall provide the services shown below for Option Year 4, starting four years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Line Item and Description Monthly Price Annual Total

001 Routine Monthly Maintenance for three (3) ea Otis Gen2 3000 LB capacity elevators at the Chancery ___________ x 12 ___________

002 Routine Monthly Maintenance for one (1) ea Otis model 2000E at the Ambassador's Residence _____________ x 12 ___________ 003 Routine Monthly Maintenance for one (1) ea Otis model Geo68UL at the DCR ___________ x 12 ___________

004 Routine Monthly Maintenance for two (2) ea Otis hydraulic dumbwaiters at the Ambassador's Residence ___________ x 12 ___________

005 Routine Monthly Maintenance for one (1) handicapped lift OTIS START-315 kg ___________ x 12 ___________

006 Routine Monthly Maintenance for one (1) ea Otis model ZVA20 200 handicapped lift at the Ambassador’s Residence ___________ x 12 ___________

007 Routine Monthly Maintenance for one (1) ea FAIN elevator, RAE no. 146188, 450 Kg., at the MSGR, Calle Tambre, 35, Madrid ___________ x 12 ___________

008 Routine Monthly Maintenance for one (1) ea handicapped lift VIMEC-V65, s/n 04875, year 2009 (load 230 kg.) ___________ x 12 ___________

009 Three (3) Mobile SIM card/line for GUARDIAN communication services between elevators under line item no. 001 and MSG Post 1 ___________ x 12 ___________

RFQ No. 19SP5026Q0002 Page 9 of 58

2.7 GRAND-TOTAL PRICE FOR THE BASE PERIOD AND ALL OPTION YEARS:

BASE YEAR ________________

OPTION YEAR 1 ________________

OPTION YEAR 2 ________________

OPTION YEAR 3 ________________

OPTION YEAR 4 ________________

TOTAL PRICE FOR THE BASE PERIOD AND ALL

OPTION YEARS IS: ________________

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

RFQ No. 19SP5026Q0002 Page 10 of 58

CONTINUATION/ADDENDUM TO SF-1449

RFQ Number 19SP5026Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1.0 SCOPE OF WORK

The U.S. Embassy in Madrid, Spain requires the Contractor to maintain the elevators identified in Attachment 1 in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer's specifications. Under this contract the Contractor shall provide:

1.1 For elevators identified under line items nos. 001, 002, 003, 004 and 007:

• the services of a trained elevator mechanic on a twice-monthly basis to check and repair equipment operation and perform scheduled and preventive maintenance;

• 24 hours/day, 7 days/week emergency response service;

• appropriate, same day, service in response to an elevator malfunction trouble call; and

• after-hours emergency minor adjustment callback service.

NOTE: Currently, there is a communication system (GUARDIAN COMUNICACION INALÁMBRICA PERMANENTE SIN FILTRADO) installed between elevators under line item 001 and MSG Post 1. The Contractor provides for three (3) mobile SIM cards/lines, and the Embassy pays a monthly fee at the rates submitted under line item no. 009 in PRICE Sections 2.2, 2.3, 2.4, 2.5 and 2.6.

1.2 For elevators identified under line items 005, 006 and 008:

• the services of a trained elevator mechanic on a monthly basis to check and repair equipment operation and perform scheduled and preventive maintenance;

• 24 hours/day, 7 days/week emergency response service;

• appropriate, same day, service in response to an elevator malfunction trouble call; and

• after-hours emergency minor adjustment callback service

2.0 HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:30 to 13:30 on Tuesdays, excluding local and bank holidays, unless approved in advance by the Contracting Officer's Representative (COR).

3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor's elevator mechanics and be the Contractor's liaison with the U.S.

Embassy/Consulate. The Contractor's employees shall be on-site only for contractual duties and

RFQ No. 19SP5026Q0002 Page 11 of 58 not for any other business or purposes. Contractor employees shall have access to the elevators' hoistways, lobbies and machine rooms, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

3.3 Standards of Conduct

3.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of

RFQ No. 19SP5026Q0002 Page 12 of 58 any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract.

Keys shall not be duplicated without the COR's approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract.

If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

4.0 WORK REQUIREMENTS

4.1 General. The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that the elevators are in a safe and efficient operating condition at all times. In the event of a break down, the Contractor shall make every effort to immediately return the elevator to an operating condition.

4.2.1 For elevators identified under line items 001, 002, 003 and 007 - Summary of Services - Traction and Winding Drum Elevators

To maintain the designated "Traction" type elevators, (including geared, gearless, DC drive and AC drive machines), and "Winding Drum" type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all of the following services:

Examine, clean, lubricate, adjust, repair, and replace:

• elevator machines,

• motor generators,

• solid state drives,

• controllers,

• selectors,

• dispatcher & relay panels and parts thereof, including:

• hoisting motors,

• selector motors,

• worms & gears,

• bearings,

• rotating elements,

• brake magnet coils,

• brushes and commutators,

• brake shoes,

• brake linings & pins,

• windings & coils,

• contacts & relays,

• resistors & transformers, RFQ No. 19SP5026Q0002 Page 13 of 58

• and solid state devices;

• keep guide rails properly lubricated except where roller guides are used;

• repair or replace guide shoe gibs or rollers;

• replace inoperative position indicator and car/hall call lamps;

• repair or replace control cables;

• examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, overspend governors, car & counterweight safeties, limit switches, landing & slowdown switches, door protective devices and alarm bells;

• replace wire ropes and equalize the tension of the hoisting ropes;

• examine, evaluate, and when needed, regroove or replace all sheaves and sheave assemblies, including drive sheaves, governor tension sheaves and compensating sheaves;

• examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans;

• clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops;

• dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies;

• refasten/resocket the hoisting ropes, using the babbitt socketing method procedure, on an annual basis for winding drum machines located over the hoistway or on a 2-year basis for machines located below or at the side of a hoistway.

• provide "emergency service" assistance defined in 6.2 to correct major elevator problems occurring after normal working hours.

NOTE: Currently, there is a communication system (GUARDIAN COMUNICACION INALÁMBRICA PERMANENTE SIN FILTRADO) installed between elevators under line item 001 and MSG Post 1. The Contractor provides for three (3) mobile SIM cards/lines, and the Embassy pays a monthly fee at the rates submitted under line item no. 010 in PRICE Sections 2.2, 2.3, 2.4, 2.5 and 2.6.

4.2.2 For elevators identified under line items 004 - Summary of Services - Hydraulic Elevators

In order to maintain the designated hydraulic type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all of the following services:

Examine, clean, lubricate, adjust, repair, and replace:

• pumps,

• valves,

• motors,

• controllers and parts thereof, including:

• bearings,

• windings & coils,

• rotating elements,

• contacts & relays,

• resistors & contactors,

• packing gaskets, RFQ No. 19SP5026Q0002 Page 14 of 58

• drive belts,

• strainers,

• mufflers

• and above ground piping;

• keep guide rails properly lubricated except where roller guides are used;

• repair or replace guide shoe gibs or rollers;

• replace inoperative position indicator and car/hall call lamps;

• repair or replace control cables;

• top off hydraulic oil holding tank;

• examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, limit switches, landing & slowdown switches, door protective devices and alarm bells;

• examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans;

• clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops;

4.2.3 For elevators identified under line items 005, 006 and 008 - Summary of Services – Handicapped Lifts

In order to maintain the designated handicapped lifts in accordance with the manufacturer's specifications, the Contractor shall perform all of the following services:

• check and inspect all platform operating switches and electrical interlocks

• test the start, leveling and stop switches, checking for noise and vibration during functioncheck all door mechanical protection and clean them

• check & test all safety switches

• clean Access way & platform of leaves and dust

• clean the hydraulic motor pump and pit

• check for possible main hydraulic cylinder oil leaks, gaskets and seals

• check oil level of the reservoir tank

• check electrical ground connection & internal overload/thermally/ hydraulic motor pump protection

• check and tighten electrical connections in breaker panel

5.0 SCHEDULED ROUTINE MAINTENANCE

5.1 General

5.1.1 The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown and deterioration. Contract maintenance of the elevator must assure continuous, safe, and satisfactory operation of all elevators, their parts and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

5.1.2. Elevator equipment shall include, but is not limited to: controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating

RFQ No. 19SP5026Q0002 Page 15 of 58 elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoistway door hangers, tracks and guides, door operating devices, interlocks and contacts, pushbuttons, pumps, pump motors, operating valves, electronic tubes, electronic programmable controllers, hall lanterns and indicators, hatch lighting, pit bulbs, bulb replacement and all other elevator signal accessories.

5.1.3 The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

5.2 Checklist Approval - The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format similar to the one provided in Attachment 2. The Contracting Officer or COR must approve the proposed "Scheduled Routine Maintenance Task Checklist" prior to contract work commencement.

5.3 Minimum Requirements - The Contractor shall provide a trained mechanic to inspect and service every elevator a minimum of twice a month, every month of the year, for elevators under line items 001, 002, 003, 004 and 007; and monthly, every month of the year, for elevators under line items 005, 006 and 008. The elevator mechanic shall sign off on every item of the checklist.

The elevator mechanic shall leave a copy of this signed checklist with the COR or the COR's designate following that week's routine maintenance visit. This weekly inspection and servicing shall include, but not be limited to, the following tasks:

• Ride all cars to detect and repair any improper operation of the car doors, hoistway doors, acceleration, leveling accuracy on the floor stops, and the action of the machine brake;

• Check and make necessary repairs to assure proper operation of retractable doors;

• Review elevator’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred in connection with the operation of the cars since the most recent previous scheduled routine maintenance visit;

• Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and make repairs as necessary;

• Examine car stations and call buttons and replace any damaged switches, burned out lamps, bulbs and broken buttons, defective fixtures, switches, covers, and related hardware;

• Trouble shoot any failure to equipment, lighting and receptacle electrical circuits;

• Report findings to the COR or the COR's designee including identification of failed equipment and reason for failure;

RFQ No. 19SP5026Q0002 Page 16 of 58

• Leave signed and dated copy of the Maintenance Checklist and also leave signed and dated copies of any other monthly, quarterly or annual checklists if those were completed during the subject visit;

• Maintain emergency light units in operable condition.

6.0 TROUBLE CALL RESPONSE SERVICE

6.1 General. The Contractor shall provide "around-the-clock" service coverage for elevator trouble calls as described below and which are not excluded by paragraph 8.0 below.

6.2 Emergency Response Service - The Contractor shall provide, at no extra cost, a 24 hours/day, 7 days/week, 52 weeks/year coverage for emergency trouble calls. A trained mechanic shall be "on call" and shall be on site within a one-hour time period of the placement of an emergency trouble call by the Contracting Officer or COR. Emergency situations include people trapped in an elevator car, the suspicion/confirmation of a fire in or around elevator equipment, or an inoperative elevator with no suitable backup.

6.3 Non-Emergency Response Service - The Contractor shall provide, at no extra cost, a non-emergency response service. A trained elevator mechanic will be on site, within one working day, to trouble shoot and repair an elevator malfunction.

6.4 Callback Service - When an elevator which was previously worked on by the Contractor's mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained elevator mechanic to correct the problem, even if the problem is minor in nature. The elevator mechanic shall respond to this callback within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the "after hours" time periods.

7.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

The Contractor shall provide trained elevator mechanics with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevators as required by this contract.

8.0 EXCLUSIONS

The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in this contract:

• Car enclosures and related items including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, dry cell batteries, handrails, mirrors, floor coverings, carpets and other architectural features and accessories;

RFQ No. 19SP5026Q0002 Page 17 of 58

• Buried caissons, cylinders and piping, and power supply feeder circuits to the machine room circuit breakers;

• Computer and microprocessor devices not exclusively dedicated to the elevator equipment such as terminal keyboards and display units;

• Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer;

• Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $15,000.00, which is not covered under routine maintenance, is not covered by this contract. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

9.0 INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Civil Liability (“Responsabilidad Civil”)

Minimum 1,000,000 Euros

Working Risks (“Riesgos Laborales”)

Per worker 300,000 Euros

9.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

10.0 PERMITS

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

RFQ No. 19SP5026Q0002 Page 18 of 58

11.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

12.0 RESERVED

13.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all elevator maintenance services set forth in the scope of work.

1. thru 11.

All required services are performed and no more than one

(1) customer complaint is received per month.

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

RFQ No. 19SP5026Q0002 Page 19 of 58

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

RFQ No. 19SP5026Q0002 Page 20 of 58

ATTACHMENT 1

LIST OF ELEVATORS TO BE SERVICED

Line item no. Description Qty.

001 Otis model Gen2 3000LB capacity elevators at Chancery 3ea

002 Otis model 2000E at the Ambassador’s residence 1ea

003 Otis model Geo68UL at the DCR 1ea

004 Otis hydraulic dumbwaiters at Ambassador’s residence 2ea

005 Handicapped lift OTIS START-315 KG at the 1ea Chancery-PAC

006 Handicapped lift OTIS model ZVA20 200 at the 1ea Ambassador’s residence

007 Fain, RAE no. 146188, 450 Kg., at the MSGR, Tambre 35 1ea

008 Handicapped lift VIMEC-V65, s/n 04875, year 2009 1ea (load 230 kg.)

RFQ No. 19SP5026Q0002 Page 21 of 58

ATTACHMENT 2 - LIST OF TASKS TO BE PERFORMED

YEAR_________________ OBSERVE, CLEAN, ADJUST & TEST

MAINTENANCE OPERATION

Week# 1 2 3 4 5 6 7 8 9 1

Car Operation Starter, Control & Relay Panels M.G. Set & Regulator Selector Machine & Brake Relay Panel Supervisory System Rectified Voltage Test Volts Volts Governor Small Motors Car Top, Type E Landing Switch & Door Operator

Hoist Cables & Fastenings - Traveling Cables

Traffic Sentinel Pit-Compensator & Governor Sheave Guide Shoes or Roller Guides Hatch Doors & Interlocks Safety Edge Car Station Slow Down & Hatch Limit Switches

RFQ No. 19SP5026Q0002 Page 22 of 58

ATTACHMENT 2 (continued) – LIST OF TASKS TO BE PERFORMED: CLEAN & LUBRICATE Week# 1 2 3 4 5 6 7 8 9 1

MG Set & Machine Bearings - Babbitt MG Set & Machine Bearings - Roller Governor Shaft Bearing SD Selector Guide & SD-DM Gear Box Car Door Hanger Rails Secondary Sheave Bearings - Babbitt SN Selector Lead Screw & Cams-Grease Sparingly

SD & DM Selector Chains, Carriage Guides & Cams

Governor Pins, Bevel Gears & Tripping Lever

Stepping Switch Brake Pins Hatch Doors - Terminal Floors Regulator & Small Motors Car Door Operator & Retiring Cam Guide Rail Lubricators Safety, Buffer, Comp.Guides & Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating Sheave Bearings-Roller

Hatch Doors -Intermediate Floors Door Operator Contact Cams Flexible Guide Shoes Hatch Limits & Slow Down Switch Brake Overhaul - Fill Out & Submit Report

RFQ No. 19SP5026Q0002 Page 23 of 58

Blow Out Panels & Rotating Equipment

YEAR_________________ OBSERVE, CLEAN, ADJUST & TEST

MAINTENANCE OPERATION

Week # 2

Car Operation Starter, Control & Relay Panels M.G. Set & Regulator Selector Machine & Brake Relay Panel Supervisory System Rectified Voltage Test Volts Volts Governor Small Motors Car Top, Type E Landing Switch & Door Operator

Hoist Cables & Fastenings - Traveling Cables

Traffic Sentinel Pit-Compensator & Governor Sheave Guide Shoes or Roller Guides Hatch Doors & Interlocks Safety Edge Starter, Control & Relay Panel Connections & Wiring

Syncro Dials & Corr. Push Buttons Governor & Safety Test - Fill Out & Submit Report

Evaluation - Fill Out abd Submit Report

CLEAN & LUBRICATE

RFQ No. 19SP5026Q0002 Page 24 of 58

Week # 2

MG Set & Machine Bearings - Babbitt MG Set & Machine Bearings - Roller Governor Shaft Bearing SD Selector Guide & SD-DM Gear Box Car Door Hanger Rails Secondary Sheave Bearings - Babbitt SN Selector Lead Screw & Cams-Grease Sparingly

SD & DM Selector Chains, Carriage Guides & Cams

Governor Pins, Bevel Gears & Tripping Lever

Stepping Switch Brake Pins Hatch Doors - Terminal Floors Regulator & Small Motors Car Door Operator & Retiring Cam Guide Rail Lubricators Safety, Buffer, Comp.Guides & Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating Sheave Bearings-Roller

Hatch Doors -Intermediate Floors Door Operator Contact Cams Flexible Guide Shoes

RFQ No. 19SP5026Q0002 Page 1 of 58

ATTACHMENT 3

RESERVED

RFQ No. 19SP5026Q0002 Page 2 of 58

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026) IS INCORPORATED BY REFERENCE. (SEE SF-

1449, BLOCK 27A)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

(a) Method of payment. (1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT), except as provided in paragraph (a)(2) of this clause.

As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the

Contractor agrees to either-

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend the payment due date until such time as the Government can make payment by EFT (but see paragraph (d) of this clause).

(b) Contractor's EFT information. The Government shall make payment to the

Contractor using the EFT information contained in the System for Award Management (SAM).

In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to SAM.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR Part 210.

(d) Suspension of payment. If the Contractor’s EFT information in the SAM is incorrect, then the Government need not make payment to the Contractor under this contract until correct EFT information is entered into the SAM; and any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

(e) Liability for uncompleted or erroneous transfers. (1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor’s EFT information incorrectly, the Government remains responsible for-

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

RFQ No. 19SP5026Q0002 Page 3 of 58

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor’s EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and-

(i) If the funds are no longer under the control of the payment office, the

Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the

Government shall not make payment, and the provisions of paragraph (d) of this clause shall apply.

(f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall register separately in SAM and shall be paid by EFT in accordance with the terms of this clause. Notwithstanding any other requirement of this contract, payment to an ultimate recipient other than the Contractor, or a financial institution properly recognized under an assignment of claims pursuant to subpart 32.8, is not permitted. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

(h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information made by the Contractor’s financial agent.

(i) Payment information. The payment or disbursing office shall forward to the

Contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing. However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address contained in SAM.

https://www.acquisition.gov/far/subpart-32.8#FAR_Subpart_32_8

RFQ No. 19SP5026Q0002 Page 4 of 58

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS. (JAN 2017)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT - MAINTENANCE (NOV 2025)

52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (JUL

2025)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (JAN 2026)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(SEP 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (SEP 2025)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

RFQ No. 19SP5026Q0002 Page 5 of 58

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (JAN 2026)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984).

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.233-3 PROTEST AFTER AWARD (JAN 2026)

52.233-4 APPLIABLE LAW FOR BREACH OF CONTRACT CLAIM (JAN 2026)

52.236-13 ACCIDENT PREVENTION (AUG 2025)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

THE FOLLOWING FAR CLAUSE(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) YEARS.

RFQ No. 19SP5026Q0002 Page 6 of 58

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made.