RFQ No 1240BD26Q0036.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Part 12—Acquisition of Commercial Products and Commercial Services.

This announcement constitutes the only solicitation.

Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 1240BD26Q0036 is issued as a Request for Quotation (RFQ) for Janitorial Services, Avery Office and Engine Bay.

This acquisition is 100% total small business set-aside.

All responsible sources may submit a quotation which will be considered by the agency.

The applicable North American Industry Classification Standard Code is: 561720—Janitorial Services.

The small business size standard is: $22 Million.

The Product Service Code (PSC) is: S201—Housekeeping, Custodial Janitorial.

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 1 of 51

System for Award Management (SAM) Idaho Panhandle National Forests Firm-Fixed-Price (FFP)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1163806

1240BD26Q0036

brian.johnson3@usda.gov

(509) 423-2223

1240BD 100

N/A

All quote packages shall be submitted via e-mail to Block 7a.

1240BD

Same as Block 9

Invoice Processing Platform (IPP) www.ipp.gov

(866) 973-3131 ippcustomersupport@fiscal.treasury.gov

Janitorial Services, Avery Office and Engine Bay USDA Forest Service

Idaho Panhandle National Forests St. Joe Ranger District

(Shoshone County)

561720

$22 Million

4/14/2026

LOCAL TIME

5/07/2026

1:00 PM

1240BD

USDA-FS CSA NORTHWEST 2

ATTN: BRIAN A. JOHNSON, CO

1220 SW 3RD AVE., STE 310

PORTLAND, OR 97204-2829

IPP

Click HERE for Documents To Submit

As Your Quotation Package

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 2 of 51

System for Award Management (SAM) Idaho Panhandle National Forests Firm-Fixed-Price (FFP) bajohnson03 Highlight bajohnson03 Highlight

JANITORIAL SERVICES, AVERY OFFICE AND ENGINE BAY

USDA Forest Service (USFS)

Idaho Panhandle National Forests St. Joe Ranger District

(Shoshone County)

SCHEDULE OF ITEMS

BASE YEAR: 05/01/2026 – 04/30/2027

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(See Note #1)

Janitorial Services, Bldg. #2025 Avery Office, Peak-Season Months (May - September)

5 MO $ $

Janitorial Services, Bldg. #2025 Avery Office, Off-Season Months (October - April)

7 MO $ $

Janitorial Services, Bldg. #2614 Engine Bay (May – September)

5 MO $ $

0004 Carpet Cleaning 2 EA $ $

0005 Window Cleaning 2 EA $ $

0006 Vendor Furnished Supplies 12 MO $ $

0007 Surge Cleaning 1 HR $ $

TOTAL BASE YEAR: $

OPTION YEAR 1: 05/01/2027 – 04/30/2028

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services, Bldg. #2025 Avery Office, Peak-Season Months (May - September)

5 MO $ $

Janitorial Services, Bldg. #2025 Avery Office, Off-Season Months (October - April)

7 MO $ $

Janitorial Services, Bldg. #2614 Engine Bay (May – September)

5 MO $ $

1004 Carpet Cleaning 2 EA $ $

1005 Window Cleaning 2 EA $ $

1006 Vendor Furnished Supplies 12 MO $ $

1007 Surge Cleaning 1 HR $ $

TOTAL OPTION YEAR 1: $

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 3 of 51

OPTION YEAR 2: 05/01/2028 – 04/30/2029

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services, Bldg. #2025 Avery Office, Peak-Season Months (May - September)

5 MO $ $

Janitorial Services, Bldg. #2025 Avery Office, Off-Season Months (October - April)

7 MO $ $

Janitorial Services, Bldg. #2614 Engine Bay (May – September)

5 MO $ $

2004 Carpet Cleaning 2 EA $ $

2005 Window Cleaning 2 EA $ $

2006 Vendor Furnished Supplies 12 MO $ $

2007 Surge Cleaning 1 HR $ $

TOTAL OPTION YEAR 2: $

OPTION YEAR 3: 05/01/2029 – 04/30/2030

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services, Bldg. #2025 Avery Office, Peak-Season Months (May - September)

5 MO $ $

Janitorial Services, Bldg. #2025 Avery Office, Off-Season Months (October - April)

7 MO $ $

Janitorial Services, Bldg. #2614 Engine Bay (May – September)

5 MO $ $

3004 Carpet Cleaning 2 EA $ $

3005 Window Cleaning 2 EA $ $

3006 Vendor Furnished Supplies 12 MO $ $

3007 Surge Cleaning 1 HR $ $

TOTAL OPTION YEAR 3: $

OPTION YEAR 4: 05/01/2030 – 04/30/2031

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services, Bldg. #2025 Avery Office, Peak-Season Months (May - September)

5 MO $ $

Janitorial Services, Bldg. #2025 Avery Office, Off-Season Months (October - April)

7 MO $ $

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 4 of 51

Janitorial Services, Bldg. #2614 Engine Bay (May – September)

5 MO $ $

4004 Carpet Cleaning 2 EA $ $

4005 Window Cleaning 2 EA $ $

4006 Vendor Furnished Supplies 12 MO $ $

4007 Surge Cleaning 1 HR $ $

TOTAL OPTION YEAR 4: $

SUMMARY OF PRICES

Base Year: $_______________

Option Year 1: $_______________

Option Year 2: $_______________

Option Year 3: $_______________

Option Year 4: $_______________

Total Price (All Years): $_______________

SCHEDULE OF ITEMS NOTES

Note #1: The Base Year’s commencement date will be prorated due to it starting later than May 1. All subsequent option years, if exercised, will commence May 1.

Note #2: Refer to Attachment 1—Performance Work Statement (PWS).

GOVERNMENT POINTS OF CONTACT

Contractual: brian.johnson3@usda.gov, (509) 423-2223 Technical: rachael.middlekoop@usda.gov, (208) 626-2524

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 5 of 51

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☒ 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025) ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 6 of 51

Wage Resource: Schedule AC-345R, Defense Civilian Personnel Advisory Service, Alexandria, Virginia 22350-1100 Issue Date: 25 November 2025

Employee Class Monetary Wage -- Fringe Benefits

Janitor (Non-Supervisory) $22.43 (Grade 4, Pay Level 3)

Janitor (Supervisory) $25.72 (Grade 6, Pay Level 3)

Window Cleaner (Non-Supervisory) $24.16 (Grade 4, Pay Level 5)

Window Cleaner (Supervisory) $27.70 (Grade 6, Pay Level 5)

☒ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☒ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

Other Applicable Clauses

52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 60 days

(c) five years.

52.245-2 Government Property

AGAR Clauses

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 7 of 51

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

452.204–70 Modification for Contract Closeout (Apr 2026)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) may issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but is not required to provide a signature. The Contracting Officer will immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) For commercial contracts not exceeding the simplified acquisition procedure threshold under FAR 12.001(c), if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral deobligation modification. Only the modification requires the contractor’s signature, though a Release of Claims may be requested. If the required documents are not returned within 60 days, the Contracting Officer will issue a unilateral modification and proceed with closeout once performance is complete, acceptance is confirmed, and final payment is made.

(c) For all other non-commercial or non–cost‑reimbursement contracts, if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral deobligation modification and a Release of Claims, both requiring contractor signature. If these documents are not returned within 120 days, the Contracting Officer will issue a unilateral modification u and proceed with closeout upon completion of performance, acceptance, and final payment.

(End of Clause)

452.204‑71 Personal Identity Verification and Workforce Integrity of Contractor Employees (Apr 2026)

(a) Compliance with PIV Requirements. The contractor must comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620‑002 series, Homeland Security Presidential Directive 12, and any implementing guidance issued by the Contracting Officer. The contractor must appoint a

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 8 of 51 representative responsible for PIV compliance and must maintain a current list of employees eligible for a USDA LincPass or otherwise authorized to perform work under this contract.

(b) PIV Sponsor Availability. The PIV Sponsor for this contract is the designated Government point of contact identified in the contract, typically the COR unless otherwise specified. The Government will notify the contractor of any changes. The contractor remains responsible for meeting all PIV obligations regardless of changes in sponsor availability.

(c) Contractor Workforce Integrity and Accountability. The contractor is fully responsible for ensuring that all individuals performing under this contract are properly vetted, eligible for access, authorized to perform the work, and accurately represented. At a minimum, the contractor must implement lawful and effective internal controls to:

(1) Verify the identity, work authorization, and qualifications of all personnel assigned;

(2) Ensure only the individuals presented to USDA for PIV enrollment or identity verification perform work;

(3) Detect and address indicators of identity fraud, unauthorized substitution, or other workforce integrity risks; and

(4) Ensure continuous oversight of personnel, including remote workers, in accordance with any reporting requirements specified in the Contract.

(d) Mandatory Removal and Replacement. If the Government determines that a contractor employee fails to meet eligibility, security, integrity, or performance requirements, the Contracting Officer may direct the contractor to remove the individual from performance. The contractor must:

(1) Remove the employee immediately upon notice;

(2) Provide a qualified replacement at no additional cost to the Government; and

(3) Ensure continuity of operations so as not to impact mission requirements.

(4) Failure to promptly remove or replace employees when directed may result in remedies including withholding payment, termination, or other actions authorized under this contract.

(e) Impact on Contractor Performance. Contractor compliance with this clause, including timely removal and replacement of personnel, adherence to PIV requirements, and maintenance of workforce integrity, is a material requirement of this contract. Incidents of identity discrepancies, failure to maintain an eligible workforce, submission of personnel who do not match verified identities, unauthorized substitutions, or failure to comply with Government direction may result in termination and will be documented in the contractor’s performance assessment and reflected in the Contractor Performance Assessment Reporting System (CPARS).

(f) Subcontractor Applicability. The contractor must include this clause in all subcontracts requiring routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally controlled information system. The contractor is accountable for ensuring subcontractor compliance.

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 9 of 51

(g) No Government Direction of Hiring Practices. Nothing in this clause authorizes the Government to direct the contractor’s internal hiring processes or require the disclosure of personal information beyond what is authorized by law, regulation, or contract terms. The contractor remains solely responsible for determining lawful methods to meet the requirements of this clause. (End of Clause)

Solicitation Information

Award Type

It is anticipated that a firm-fixed-price (FFP) contract consisting of one (1) one-year base period and four (4) one-year option periods shall be awarded as a result of this synopsis/solicitation. The total duration of this contract shall not exceed five (5) years.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items on the Schedule of Items.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the most advantageous offer to the Government.

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025)

FAR 52.212-1 is amended as follows:

1) Vendors must have an Active Registration in the System for Award Management to submit a quotation package (https://sam.gov/). If your SAM Registration is inactive, do not submit a quotation package.

2) Quotation Package Requirements:

Important: Organize your quotation package in this order:

i) SF-1449, Amendments, & Schedule of Items:

Submit the following:

Submit items i) –

iii) as your quotation package.

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 10 of 51

System for Award Management (SAM) Idaho Panhandle National Forests Firm-Fixed-Price (FFP) bajohnson03 Highlight

SF-1449, Complete Blocks 17a., 30a., 30b., and 30c. (include telephone, e-mail, and ueiSAM ID in Block 17a.);

Acknowledge and submit all SF-30 Amendments to the solicitation, if any, as posted by the CO on the System for Award Management (SAM) website;

and

Complete the Schedule of Items for the Base Year and all Option Years.

Note: Failure to complete each block on the Schedule of Items will cause your quotation package to be excluded from consideration, which includes math errors.

ii) Relevant Past Performance: Provide a list of current/completed janitorial contracts over the past three (3) calendar years (2023, 2024, 2025). Include:

Contract No. and Project Title;

Period of Performance (Start & Finish Dates);

Final Contract Amount;

Brief Description of the Scope of Services; and Project Owner Contact Information (name, phone, and email).

Note #1: Do not include non-relevant projects outside of the above 3-year range. This will cause your quotation package to be excluded from consideration.

Note #2: Do not submit documents not requested in this paragraph.

iii) Key Personnel: Provide:

Name, Address, and Number of Years Experience Performing Janitorial

Services.

Note: If you are subcontracting this service, provide company details, e.g.

Company Name, Physical Address, and details required in above bullet.

iv) Representations and Certifications: This is a non-submission requirement. The

CO—during quotation package evaluation—will review your company’s SAM representations and certifications. The intent of this review is to identify potential risks based on completed provisions by your company. Sample provisions for review:

FAR 52.204-26 Covered Telecommunications Equipment or Services- Representation;

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation;

FAR 52.209-5 Certification Regarding Responsibility Matters;

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law;

FAR 52.212-3 Offeror Representation and Certifications – Commercial

Products and Commercial Services;

etc.

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 11 of 51

v) Submit all evaluation factors for award in the order presented above. When submitting your quotation package to the contracting officer, submit it as one (1) Adobe (.pdf) package and not multiple attachments in your e-mail. Submission of multiple attachments will cause your quotation package to be excluded from consideration.

vi) General Note: Do not submit capability statements, letters of recommendation, relevant past performance information outside of the required 3-year date range, CPARS evaluations, SAM Representations & Certifications, etc. Submission of these non-requested documents will cause your quotation package to be excluded from consideration.

Period For Acceptance Of Offers

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Questions

Questions shall be submitted via email to brian.johnson3@usda.gov and are due no later than April 29, 2026 at 1:00 PM Pacific Time. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations - Representation (Sep 2025)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Sep 2025)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

The following provisions are applicable if checked

☒ 52.204-7 System for Award Management—Registration (Nov 2025)

Other Applicable FAR Provisions

52.217-5 Evaluation of Options (Nov 2025)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of provision)

52.237-1 Site Visits (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

RFQ No 1240BD26Q0036 Janitorial Services, Avery Office and Engine Bay Page 12 of 51

AGAR Provisions

452.203-70 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Certification (Dec 2025)

(a) By submission of its offer, the offeror certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution.

(2) Neither it nor any proposed subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution.

(b) If the offeror participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, by submission of its offer, the offeror certifies that it is compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The offeror affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the offeror will not be eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to offeror’s compliance with the above requirements and/or eligibility for the contract may subject the offeror to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) Failure on the part of the offeror or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate the contract for default.

(End of Provision)

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NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner.

The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO.

Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3).

Failure to submit the required information may result in a delay or dismissal of the protest.

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.

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Attachments

Attachment No. Description Total Pages Attachment 1 Performance Work Statement (PWS) 20 Attachment 2 Avery Office Floor Plans 3 Attachment 3 Project Location Map 1 Attachment 4 Project Photos 2 Attachment 5 Wage Determination 10

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PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES, AVERY OFFICE AND ENGINE BAY

USDA Forest Service (USFS)

Idaho Panhandle National Forests St. Joe Ranger District

(Shoshone County)

Attachment 1 - Performance Work Statement (PWS)

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Project Title

Janitorial Services, Avery Office and Engine Bay

1.0 PURPOSE AND BACKGROUND

1.1 Purpose

The USDA Forest Service (USFS) is contracting for janitorial services for a potential 5-year period of performance. The contract type is firm-fixed-price (FFP) and will be awarded to one vendor. Janitorial services are needed for two (2) federally controlled buildings as described herein.

1.2 Background

The USFS is a federal agency under the United States Department of Agriculture (USDA). The USFS is a land management agency that protects and manages 154 national forests and 20 grasslands in 44 states and Puerto Rico, encompassing 193 million acres of land, in addition to numerous wilderness, recreation, scenic, and other areas. The agency’s mission is to sustain the health, diversity, and productivity of the United States’ forests and grasslands to meet the needs of present and future generations.

The St. Joe Ranger District is intermingled with National Forests, state, and private lands. The district provides many forms of outdoor recreation. In the summer there are RV and dispersed camping opportunities, river and stream fishing, and OHV trail riding. In the winter there are multiple trail systems for cross-country skiing, snowshoeing, and snowmobiling.

The janitorial services location is forty miles outside of St. Maries, ID (Pop. 2,500) at 34 Hoyt Drive, Avery, ID 83802 which is on the St. Joe River Road, FH50 (Paved) mile marker 40.6 and about 6 miles before the town of Avery, ID (Pop. 25).

List specific details of each building to be covered under the resulting contract to include:

Bldg. #2025 Avery Office

Cleaning Frequencies:

Janitorial Services, (Peak-Months), are performed May 1 through September 30. Every Monday, Wednesday, and Thursday (3 days a week).

Janitorial Services, (Off-Peak Months), are performed October 1 through April 30 every Monday (1 day a week).

General Description of Spaces—

The building is three (3) levels:

Level 1—Basement Level: No occupants and is used for storage only. The spaces are open-style and all flooring is carpeted.

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Level 2—Main Level: Includes lobby, bathrooms, conference room with four (4) enclosed offices with the rest open, cubicle-style offices. All spaces are carpeted except bathrooms (tile flooring).

Level 3—Top Level: Four (4) offices, two (2) bathrooms, and open, cubicle-style. All spaces are carpeted except bathrooms (tile flooring).

Building construction was completed in the late 1980s Approximate square footage = 7,370 Flooring is 90% carpet and 10% linoleum Basic description of rooms in building:

o Front Desk/Lobby/Reception Area o Conference/Meeting Rooms o Copier Rooms o Break Room o Open Floor Workspace o Offices (meaning private or shared offices that have a door that can close) o Restrooms (2 on main level are accessed by public users; 2 on the top level are accessed by USFS employees only) o Two (2) Kitchenette Areas (both on main level) o Common Area

Unique Items (not all-inclusive): Vaulted ceilings, exposed trusses, original single pane windows, etc.

Important: The vendor is required to visit the project site to view all Avery Office spaces to ensure its pricing is commensurate with the cleaning requirements of this contract.

Bldg. #2614 Engine Bay

Cleaning Frequency:

Janitorial services are performed May 1 through September 30. Every Monday (1 day a week).

No janitorial services are performed from October 1 through April 30 for the base year + four potential option years.

General Description of Space—

The building is one (1) level:

Janitorial services only include the hallway, laundry room, and bathrooms with showers.

All flooring is vinyl.

o Building was remodeled in the mid-2000s o Approximate square footage = 600 o 2 bathrooms o 4 showers o Hallway o 85% vinyl floor, 5% concrete, and 10% plastic (shower floors).

o Heavy use from May through September o 1 laundry room

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Important: The vendor is required to visit the project site to view all Engine Bay spaces to ensure its pricing is commensurate with the cleaning requirements of this contract.

2.0 DEFINITIONS AND ACRONYMS

2.1. Definitions

2.1.1. ACQUISITION: The acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract.

2.1.2. BIOBASED PRODUCT: A product determined by the U.S. Department of Agriculture to be a commercial or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials.

2.1.3. CONTRACT: A mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.

2.1.4. CONTRACT ADMINISTRATION: A subset of contracting that includes efforts to ensure that supplies and services are delivered in accordance with the terms, conditions, and standards set forth in the awarded contract.

2.1.5. CONTRACT CLAUSE: Or "clause" means a term or condition used in contracts or in both solicitations and contracts and applying after contract award or both before and after award.

2.1.6. CONTRACT MODIFICATION: Any written change in the terms of a contract.

2.1.7. CONTRACT TERMINATION: The cessation or cancellation, in whole or in part, of work under a prime contract, or a subcontractor for the convenience of, or at the option of, the Government, or due to failure of the Contractor to perform in accordance with the terms of the contract (default).

2.1.8. CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The Contracting Officer is the only individual who has the legal authority to contractually bind the Government. The Contracting Officer may designate a Government employee to act within the limits of their designation as his/her authorized technical representative.

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2.1.9. CONTRACTING OFFICER’S REPRESENTATIVE (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. The COR does NOT have authority to change the terms and conditions of the contract.

2.1.10. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.11. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with it in the PWS.

2.1.12. DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as Background Investigations of employees, Quality Control Plan, or Safety Data Sheets.

2.1.13. DISINFECT: To cleanse (a surface, a device, a supply of water, etc.) by destroying, inactivating, or significantly reducing the concentration of pathogenic agents (such as bacteria, viruses, and fungi): to treat (something) with a disinfectant.

2.1.14. FIRM-FIXED-PRICE (FFP) CONTRACT: Provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

2.1.15. GOVERNMENT TECHNICAL MONITOR (GTM): The Contracting Officer may appoint a Government Technical Monitor to assist the COR in monitoring a Contractor's performance. The Contracting Officer may appoint a GTM because of physical proximity to the Contractor's work site, or because of special skills or knowledge necessary for monitoring the Contractor's work. The Contracting Officer may also appoint a GTM to represent the interests of another requirements office or post concerned with the Contractor's work. A GTM shall be a direct-hire U.S. Government employee.

2.1.16. HIGH-TOUCH SURFACE AREAS: Surfaces that people frequently touch with their hands, which could therefore become easily contaminated with microorganisms and picked up by others on their hands. For example, door handles, light switches, shared equipment.

2.1.17. IN WRITING: "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

2.1.18. INSPECTION: Examining and testing supplies or services to determine whether they conform to contract requirements.

2.1.19. INVOICE PROCESSING PLATFORM (IPP): A web-based system that provides one integrated, secure system to simplify the management of vendor invoices. It is offered at no charge to federal agencies and their vendors.

2.1.20. KEY PERSONNEL: Contractor’s employees considered essential to successful Contractor performance.

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2.1.21. OFFER: A response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals";

however, responses to requests for quotations (simplified acquisition) are "quotations," not offers.

2.1.22. OPTION: A unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract or may elect to extend the term of the contract.

2.1.23. PAST PERFORMANCE: An Offeror’s, Quoter’s or Contractor’s performance on active and physically completed contracts.

2.1.24. PERFORMANCE-BASED ACQUISITION (PBA): An acquisition structured around the results to be achieved as opposed to the manner by which the work is to be performed.

2.1.25. PERFORMANCE REQUIREMENTS SUMMARY (PRS): Specifies standards to which the requirement must be completed. The tasks to be performed and that will be evaluated by the Government to ensure that contract performance standards are being met.

2.1.26. PERFORMANCE WORK STATEMENT (PWS): A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.27. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.28. QUALITY ASSURANCE: Actions taken by the Government to assure contracted services meet PWS requirements.

2.1.29. QUALITY CONTROL: Actions taken by a Contractor to control the performance of contracted services to meet PWS requirements.

2.1.30. SOLICITATION: Any request to submit offers or quotations to the Government.

Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.

2.1.31. SOLICITATION PROVISION OR PROVISION: A term or condition used only in solicitations and applying only before contract award.

2.1.32. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.33. SUPPLEMENTAL AGREEMENT: A contract modification that is accomplished by the mutual action of the parties.

2.1.34. SURGE CLEANING: Additional cleaning that may be needed when there is an increase in activity at the facilities. Implementation of surge cleaning would be via mutual agreement by modifying the contract.

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2.1.35. SYSTEM FOR AWARD MANAGEMENT (SAM): The primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

2.1.36. TERMINATION FOR CONVENIENCE: The exercise of the Government’s right to completely or partially terminate performance of work under a contract when it is in the Government’s interest.

2.1.37. TERMINATION FOR DEFAULT: The exercise of the Government’s right to completely or partially terminate a contract because of the Contractor’s actual or anticipated failure to perform its contractual obligations.

2.1.38. UNAUTHORIZED COMMITMENT: A non-binding agreement between a Contractor and a U.S. Government official who lacks proper contracting authority to enter into a contract or to change a contract.

2.1.39. WASTE CONTAINERS: Trashcans, trash receptacles, wastebaskets, wastepaper baskets, or any container holding trash, paper or refuse of any type.

2.2. Acronyms

CO Contracting Officer COR Contracting Officer’s Representative FAR Federal Acquisition Regulation FFP Firm-Fixed-Price GTM Government Technical Monitor IPP Invoice Processing Platform PBA Performance-Based Acquisition PWS Performance Work Statement QCP Quality Control Plan SAM System for Award Management UEI Unique Entity Identifier

Contractor Requirements

3.0 SCOPE

The Contractor shall provide all personnel, equipment, materials, facilities, supervision, management, and transportation necessary to fulfill the requirement of this PWS in accordance with the regulatory, references, and information sources provided within this PWS and any subsequent regulatory or policy changes cited herein.

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4.0 TASKS

Task 4.1.: Contract Management

Outcome: Contract Management ensures effective and efficient effort to successfully adhere to contract terms and conditions and complete the contract requirements.

The Contractor shall:

4.1.1. Provide contract management for, but not limited to:

a. Meeting performance standards and deadlines.

b. Managing personnel.

c. Ensuring all personnel have appropriate training and resources to provide the required services.

4.1.2. Participate in a Pre-Work Meeting between the Contractor and the…