RFQ-_Medical_and_Infectious_Waste_Pickup_and_Disposal_Services__FY27.pdf

RFQ MEDICAL AND INFECTIOUS WASTE PICKUP AND DISPOSAL SERVICES

Bid # 25-S-048

MEDICAL AND INFECTIOUS WASTE PICKUP AND DISPOSAL SERVICES

REQUEST FOR QUOTATION (RFQ)

BID # 25-S-048

The Washington Convention and Sports Authority t/a Events DC is soliciting bids from qualified firms to provide Medical and Infectious Waste Pickup and Disposal Services. Interested parties can view a copy of the RFQ by accessing Events DC’s e-procurement website at https://eventsdc.com/about/procurement.

This RFQ is designated for District of Columbia Department of Small and Local Business Development (DSLBD) certified local, small, or disadvantaged business enterprises only.

Key Dates

RFQ Release Date: 5:00 PM, EST, May 11, 2026

RFQ Questions Due Date: 5.00 P.M, EST, May 15, 2026

RFQ Response Due Date: 5:00 P.M. EST, May 22, 2026

Primary Contact

Macky Cherif, Contracts and Procurement Analyst II E-mail: macky.cherif@eventsdc.com Phone: (202) 249-3038 https://eventsdc.com/about/procurement mailto:macky.cherif@eventsdc.com

SECTION A - INTRODUCTION

A1. The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) Government and operates as a corporate body with a legal existence separate from the District. Events DC is governed by a twelve (12) member Board of Directors appointed in accordance with D.C. Code § 10-

1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A2. Events DC has the responsibility to, among other things, promote, develop and maintain the District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (the “Convention Center”), the Carnegie Library at Mt. Vernon Square (“Carnegie”), Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena (collectively, the “Facilities”).

A.3 The Convention Center is a 2.3 million square foot convention and meeting facility that includes seven hundred and three thousand (703,000) square feet of exhibit space, a total of seventy-seven (77) break-out rooms and the largest ballroom in the Mid-Atlantic region. The Convention Center hosts approximately two hundred (200) events per year with an average annual attendance figure of 1.2 million people.

A.4 Events DC is seeking a qualified contractor (the “Contractor”) to provide Medical and Infectious Waste Pickup and Disposal Services (the “Services”) on an as needed basis at the Facilities meeting the specifications identified in this solicitation.

A.5 Events DC intends to award a Firm-Fixed, Labor Hour contract (the “Contract”) for the Services identified herein. The Base Term of the Contract will be from date of award through September 30, 2026.

A.6 If a prospective Bidder has any questions relative to this RFQ, the Bidder must submit the questions in the OpenGov system via the “Question and Answer” Tab to receive a binding answer. Any question asked and answered outside of the Bonfire system will be considered informal and non-binding. Questions must be received no later than close of business, 5:00 P.M, EST, May 15, 2026. Events DC will not consider any questions received after this date.

-End of Section A-

SECTION B – GENERAL REQUIREMENTS AND PRICING/COST

B.1 CONTRACTOR QUALIFICATIONS

To be considered for award of the Contract, the Bidder must:

(a) Possess a minimum of five (5) years of documented experience providing the Services;

(b) Possess the skills and experience to maintain the equipment detailed in Section C.1 below;

(c) Possess all licenses required by District, Federal and State law to provide the Services set forth in this solicitation; and

(d) Comply with to safety protocols from state medical waste, OSHA and the EPA.

B.2 QUESTIONS

(a) If a prospective Offeror has any questions relative to this RFQ, the Offeror shall submit the questions in the e-Procurement system via the “Questions” Tab of the Bid to receive a binding answer. Any question asked and answered outside of the e-Procurement system will be considered informal and non-binding.

(b) Questions shall be received no later than 5:00PM, EST, Friday May 15, 2026. Events DC will not consider any questions received after this date.

(c) Events DC will furnish responses promptly to the requesting prospective Offeror and to other prospective Offerors if deemed by Events DC to be necessary to prepare a complete and accurate proposal, or if the lack of a copy of the response would be prejudicial to any other prospective Offeror.

C.3 PRICE/COSTS

(a) The Bidder shall propose firm-fixed, fully loaded hourly rates for the Services specified in Section C below for the Base Term and all Option Years.

(b) The prices offered shall be as low as or lower than those charged to the Contractor’s most favored customers for comparable quantities, terms and conditions.

-End of Section B-

SECTION C – SPECIFICATIONS/SCOPE OF WORK

C.1 SPECIFICATIONS/SCOPE OF WORK

(a) The Contractor shall conduct all Services under the direction of Event’s DC’s designated on-site representative, the Contracting Officer’s Technical Representative (“COTR”).

Contact information for the COTR will be provided at the time of Contract award.

(b) The Contractor shall pick-up medical waste on a regular basis every (4) weeks (monthly).

(c) The Contractor shall pick-up on medical waste on an on-call basis within twenty-four (24) hours following notification by Events DC.

(d) The Contractor shall provide a tolerance level of contamination which, if exceeded, renders the pickup as unacceptable.

(e) The Contractor shall label the hazardous waste containers with the universal warning symbol and the word “Biohazard”.

(f) The Contractor shall provide Events DC with the appropriate hazardous waste containers to handle less than fifty (50) pounds of waste every thirty (30) days.

(g) The Contractor shall provide such hazardous waste containers at each First Aid Station located in Halls A and D of the Convention Center. Both First Aid Stations are accessible at the respective Halls A and D loading docks.

C.2 REPORTS

The Contractor shall submit the following reports as a part of its monthly invoice for Services:

i. Receiving Report: This report shall document the type and amount of medical waste collected.

ii. By-Pass Material Report: The Contractor shall provide receipt(s) for waste removed from the first aid stations and evidence of disposal.

-End of Section C-

SECTION D - CONTRACTOR TERM AND DELIVERABLES

D.1 TERM

(a) The Base Term of the Contract shall be from date of award through September 30, 2026, with four (4), one-year renewal options.

(b) Events DC has the right to extend the term of the Contract for four (4), one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration, provided that Events DC gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the Contract expires. The preliminary notice does not commit Events DC to an extension. The Contractor may waive the thirty (30) days preliminary notice requirement by providing a written waiver to the COTR prior to the expiration of the Contract. The exercise of an option is subject to the availability of funds at the time the option is exercised.

D.2 DELIVERABLES

The Contractor shall provide, at a minimum, the deliverables described below. Additionally, and upon request, the Contractor shall provide other reports which may be presented to Events DC’s Board of Directors, or the Council of the District of Columbia. The number of copies of other reports will be determined at the time of the request by Events DC.

DELIVERABLE FORMAT/METHOD

OF DELIVERY DUE DATE TO WHOM

Written Quote for all Services E-mail As specified by the

COTR COTR

Reports E-mail At the time of invoice submission COTR

Invoices E-mail After performance of Services

COTR and Invoices@eventsdc.com

Receipts E-mail

Within five (5) days of pick-up of medical waste

COTR

-End of Section D-https://eventsdc.sharepoint.com/sites/OCPTeam/Shared%20Documents/Invoices@eventsdc.com

SECTION E – STANDARD CONTRACT PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions are located under the Attachments tab of the bid. In the event of a conflict between this RFQ and the Standard Contract Provisions, the prevailing document shall be this RFQ.

-End of Section E-

SECTION F - EVALUATION OF RESPONSES

F.1 EVALUATION OF RESPONSES

(a) Events DC intends to make a single award to the responsive Bidders whose responses conform to the solicitation and is most advantageous to Events DC and is compliant to the stated or implied specifications.

(b) All quotations received in response to this RFQ will be evaluated based on lowest price.

Price will be evaluated in terms of the lowest aggregate overall price over the life of the Contract.

F.2 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT (DSLBD)

PREFERENCE CRITERIA

Any Bidder seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Bidder’s certification by the DSLBD.

F.3 CERTIFIED BUSINESS ENTERPRISE (CBE) PREFERENCE POINTS: 12 Points Maximum

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

(a) 3 points for a small business enterprise (“SBE”).

(b) 5 points for a resident-owned business (“ROB”).

(c) 5 points for a longtime resident business (“LRB”).

(d) 2 points for a local business enterprise (“LBE”).

(e) 2 points for a local business enterprise with its principal office located in an enterprise zone (“DZE”).

(f) 2 points for a disadvantaged business enterprise (“DBE”).

(g) 2 points for a veteran-owned business enterprise (“VOB”).

(h) 2 points for a local manufacturing business enterprise (“LME”).

(i) 5 points for an equity impact enterprise (“EIE”).

-End of Section F-

SECTION G - SUBMISSION INSTRUCTIONS

G.1 Responses must be submitted electronically no later than 5 PM, Friday, May 22, 2026, and shall consist of the following:

(a) Completion of the Quote/Pricing Form in Attachment A, including confirmation that you have received Events DC’s Standard Contract Provisions;

(b) A copy of your W-9;

(c) Tax Certification Affidavit;

(d) OCPS Disclosure Form;

(e) Automated Clearance House (ACH) Form;

(f) Bidder’s General Services Administration (GSA)/DC Supply Schedule Contract (if applicable);

(g) Bidder’s current Local, Small, and Disadvantaged Business Enterprise Certification Letter

(if applicable); and

(h) Three (3) customer reference letters (references must provide at a minimum a satisfactory rating) in support of your ability to provide the Services or supplies as identified in the scope of the solicitation.

G.2 PRIMARY POINT OF CONTACT

Name: Macky Cherif, Contracts and Procurement Analyst II E-mail: macky.cherif@gmail.com Phone: (202) 249-3038

-End of Section G-

SECTION H - AMENDMENTS

H. AMENDMENTS

Any amendments to this RFQ, including changes in the due date or scope of work, will be issued via Bonfire and will appear on the “Public Notice” tab of the “Messages” tab of the Bonfire bid.

Enclosures: Attachment A – Quote/Pricing Form Attachment B – Events DC’s Standard Contract Provisions Attachment C – Rules of the Jobsite for Contractors