RFQ Letter 480086.pdf

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Upton, NY 11973-5000

Phone 631-344-4070 bfurlow@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 07/15/2026

REQUEST FOR QUOTE (RFQ) NUMBER 480086

DESCRIPTION: Vision-Guided Robotic Automation and Digital Twin Framework for

Autonomous Experiments Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Sr. Contracts Specialist:

Name: Ben Furlow Telephone No.: 631-344-4070 Email: bfurlow@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Incoterms/Freight Terms:

DDP

Anticipated Delivery Date: Supplier to quote earliest delivery

Questions Due Date: July 29, 2026 Quote Due Date & Time: August 14, 2026

Contract Type: Cost Reimbursable Payment Terms: Net 10 (Small Business) Net 30 (Large Business)

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

This is a solicitation for a non-commercial product. This announcement constitutes the only solicitation being issued for this requirement.

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for work pertaining to Vision-guided Robotic Automation and Digital Twin Framework for Autonomous Experiments as outlined in the draft Contract (Enclosure 1).

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 611310. The stated size standard is $34.5 million. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement:

- Is being solicited for full and open competition.

http://www.sam.gov/

February 2025 2 of 4 AMS-Template-003 Rev. 4

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment to complete the statement of work in strict accordance with the attached draft Contract (Enclosure 1).

2.1 Qualifiers

• Currently enrolled in a graduate program in Computer Science, Robotics, Electrical Engineering, Mechanical Engineering, or a related STEM field.

• Clearly provide demonstrated experience with Python programming.

• Clearly provide demonstrated experience with computer vision, image processing, or machine learning techniques.

• Familiarity with deep learning frameworks (e.g., PyTorch, TensorFlow, OpenCV).

• Clearly demonstrate experience with at least one of the following: robotics, ROS/ROS2, simulation environments, stereo vision, point cloud processing, 3D reconstruction, or digital twin technologies.

• Clearly provide demonstrated ability to perform independent research and software development.

• Available to support the project for approximately 20 hours per week and participate in regular technical meetings.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price, adequately answers all qualifier questions noted in 2.1 above, meets all of BSA’s technical requirements, and as stated herein.

The resultant award shall be subject to the terms & conditions of Enclosure 1.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure 2), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

February 2025 3 of 4 AMS-Template-003 Rev. 4

• Email submissions must include the signed Quotation Pricing Sheet (Enclosure 2). Emails will be sent to the Sr. Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure

2) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, DDP, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.

If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

5.3 Representations and Certifications:

AMS-Form-050 (to be provided if needed) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 must be on file with BSA’s Procurement and Property Management (PPM) Division before a contract can be placed. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 if it is not already on file.

6.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form (To be provided if needed)

• W-9 Form, (To be provided if needed) http://www.sam.gov/ http://www.sam.gov/ https://napex.us/

February 2025 4 of 4 AMS-Template-003 Rev. 4

• W-8 Form, (To be provided if needed), will need to be completed in lieu of the W-9 Form if Vendor is foreign.

7.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

Enclosures: 1. Draft Contract

2. AMS Form-043 Quotation Pricing Sheet