RFQ Letter 457644.pdf

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-4070 bfurlow@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

December 20, 2024

Subject: Request for Quotation (RFQ) No. 457644 Modulator Tubes Rebuild/Refurbishment

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S.

Department of Energy (DOE) herewith solicits your quote for the rebuild/refurbishment of BNL provided modulator tubes as outlined in Enclosure 1, Draft Contract 457644.

2.0 SCOPE OF WORK

The Offeror shall refurbish/rebuild the BNL provided tubes in accordance with the provided SOW as noted in Enclosure 1, Draft Contract 457644.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than 5:00 p.m. EST on January 08, 2024. Any offer received after this time and date may not be considered. Award is expected to be made on or about January 31, 2025. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late.

Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA prefers electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to bfurlow@bnl.gov with the BSA RFQ Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site.

You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org. By signing the attached Quotation Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM.

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price, provides a response to the requested Qualifier Question immediately below to allow for satisfactory investigation by BSA, and who meets all of BSA’s technical and contractual requirements, as stated herein.

Qualifier Question

1) Contractor must show experience in the remanufacturing of tubes of this type by supplying a list of customers, minimum of three, and tube specifications met.

Provide company, point of contact name, email and phone number.

The resultant agreement shall be subject to the terms and conditions of Enclosure 1.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Ben Furlow Sr. Contracts Specialist

Enclosure 1 Draft Contract No. 457644 http://www.sam.gov/ http://www.sam.gov/ https://www.aptac-us.org/ https://www.aptac-us.org/

Enclosure 2 Quotation Pricing Sheet, AMS-Form-043