RFQ Letter 421203.pdf

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-4261

Enagel@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

October 17, 2022

Subject: Request for Quotation (RFQ) No. 421203 Employee Survey Services

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S.

Department of Energy (DOE) herewith solicits your quote for Employee Survey Services as outlined in Enclosure 1, Contract 421203.

2.0 SCOPE OF WORK

The Offeror shall furnish and provide Employee Survey Services in strict accordance with Enclosure 1, Contract 421203.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than 4 November 2022. Any offer received after this time and date may not be considered. Award is expected to be made on or about 11 November 2022. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA prefers accept electronic submissions of formal quotations. Electronic submissions will be accepted as follows:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to enagel@bnl.gov with the BSA RFQ Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars.

mailto:enagel@bnl.gov

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site.

You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220. By signing the attached Quotation Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM.

4.3 Payment Terms and Freight

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered At Place, Brookhaven National Laboratory, Upton, Long Island, New York (Freight Prepaid) Net 30 (Net 10 for Small Businesses) from acceptance, in accordance with an agreed-to milestone schedule. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.4 Government Property

The Offeror shall provide a description of any contemplated use of Government property that is currently in the possession of the Offeror.

Provide the name and point of contact of the cognizant Government Contracting Officer. Any proposed use of Government-owned equipment/facilities will be evaluated to negate any competitive advantage. If there is no Government property the Offeror shall so note.

The Offeror shall submit a list of any/all Contractor-acquired Government property that is planned to be purchased with any funding provided under any resultant Contract.

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

Qualifier(s):

1. The Offeror has provided the survey technology platform and associated services to federal government entities and/or federal government contractors, including other national laboratories, with a comparable number of employees and scope of work.

The Offeror shall provide at least one reference. References shall include the name of the organization, contact, phone number, and e-mail address.

http://www.sam.gov/ http://www.sam.gov/

2. The Offeror provides professional services which includes the on-going support of an Industrial/Organizational psychologist with expertise in organizational culture, employee engagement and survey design, development and interpretation.

The Offeror shall provide the name(s) and qualifications of the team member(s) to provide professional services.

3. The Offeror provides a comprehensive, global database of employee experience items and benchmarking metrics that spans hundreds of organizations and millions of employee responses across multiple industries.

The Offeror shall provide a description of the scope and breadth of employee experience benchmarking database.

4. The Offeror’s technology platform solution(s) is FedRAMP Authorized or meets all comparable security requirements.

FedRamp designation or comparable security requirements can be confirmed.

Failure to provide the above information will render your offer non-responsive

The resultant firm fixed price contract shall be subject to the terms and conditions of Enclosure 1.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Eric Nagel Sr. Contracts Specialist

Enclosures: 1. Draft Contract No. 421203

2. Quotation Pricing Sheet