RFQ_Lake Hope Cabin Furniture_.pdf

Rev. 6/3/22

Needed Supply: Furniture for cabins at Lake Hope State Park

Ordering Location and Address: Lake Hope State Park, 27331 OH-278, McArthur, OH 45651

Project Background

We are requesting bids on replacement sofas and chairs at Lake Hope State Park Cabins.

Specifications:

• 45 sofas o RIDGELINE BROWNIE SOFA, TRADITIONAL ENGLISH ARM LIBRARY STYLE SOFA WITH

ANTIQUE GOLD NAILHEAD ACCENTS IN A RICH BROWN LEATHER LOOK

• 10 loveseats o RIDGELINE BROWNIE LOVESEAT, TRADITIONAL ENGLISH ARM LIBRARY STYLE LOVESEAT

WITH ANTIQUE GOLD NAILHEAD ACCENTS IN A RICH BROWN LEATHER LOOK

• 58 chairs o RIDGELINE BROWNIE CHAIR, TRADITIONAL ENGLISH ARM LIBRARY STYLE CHAIR WITH

ANTIQUE GOLD NAILHEAD ACCENTS IN A RICH BROWN LEATHER LOOK

Product needs to be delivered by August 20, 2025. Purchase will be coordinated with the park manager, such as delivery dates, etc. Park manager will approve craftsmanship and project quality prior to payment. Depending on final cost estimates, ODNR may opt to add or remove pieces of furniture depending on bid outcomes. Please provide the cost of each piece of furniture (i.e. how much one sofa and one chair cost each). A site visit is strongly encouraged.

Product specifications include items such as:

• Supplier will order and deliver new sofas and chairs for the cabins as described above.

• Delivery to be coordinated with park manager.

• Delivery as soon as possible, not to exceed August 20, 2025.

• Supplier to coordinate with the park manager on days/times of delivery.

Delivery: Lake Hope State Park 27331 St Rt 278 McArthur, Ohio 45651. Contact Lori Calderon, Assistant Park Manager, 740-274-4966 lori.calderon@dnr.ohio.gov.

Delivery Date: deadline of August 20, 2025.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the park. Please contact Lori Calderon, Assistant Park Manager, at 740-274-9966 or lori.calderon@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (OSS requirement)

Origin-DNR-484

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 20XX.

11. Any goods/services received after June 30, 20XX will require a new PO.

mailto:invoices@ohio.gov