RFQ John Bryan Plumbing Curb Stop Waterline.pdf

Rev. 6/3/22

Needed Service or Supply: To add ¾ Curb stop and curb box to a water line to get water to our maintenance building

Ordering Location and Address: John Bryan State Park

3790 State Route 370, Yellow Springs, Ohio, 45387

Project Background: Currently our maintenance department does not have water during the winter.

The line is normally shut down to freezing temperatures. However, it has come to our attention through the State’s water department that a curb stop, and box could be added to get water to our maintenance building.

Specifications/Scope of Work: Excavate the ¾ waterlines about 4-8 feet from the meter pit. We want to tie on to the line but not off the meter. The water line is currently feeding a hydrant that gets shut off in the winter. After locating the water line, we would like to have ¾ curb stop and curb box installed.

After the curb stop is installed, we will need the box backfilled and rough graded.

Product specifications include items such as:

¾ Curb stop box and curb stop.

The work can begin as soon as possible and must be completed on site by June 30, 2025.

Work should be completed during the hours 8am-4pm Monday thru Friday. The State’s water department would like to be on site on the day of construction. Work will need to be scheduled through the park manager.

All trash should be hauled away, however, there shouldn’t be any demo.

No permits required The vendor is responsible for supplying all materials needed for the service Shipping costs must be included in the cost of the item.

Maps and/or Photos:

Rev. 6/3/22

Delivery : John Bryan State Park 3790 State Route 370, Yellow Springs, Ohio, 45387

Completion/Delivery Date: Completed by June 30, 2025

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the site. Site visits should be scheduled through the park manager. Daniel Kuebler 1-937-767-1274 or 1-937-284-3435

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award

For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement)

Origin-DNR-U71 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.