RFQ John Bryan HVAC Heat & Air Template.pdf

Rev. 6/3/22

Needed Service or Supply: Replace Furnace and Air Conditioner in Park Office

Ordering Location and Address: 3790 State Route 370, Yellow Springs, Ohio, 45387

Project Background: The heat exchanger is worn out and thus the furnace needs to be replaced. The furnace is from 1997 and is outdated. The repairs would be costly and only putting off the replacement for a short time. The replacement is needed to avoid frozen pipes and to make the office comfortable for staff and park patrons. We would also like to replace the heat pump/air conditioner since both systems are from 1997. This would be a better approach then waiting for the other system to have issues in the future.

Specifications/Scope of Work:

The new furnace needs to be replaced with a 60K BTU Gas Furnace, 3.5 Ton Blower, 17inch. 96% Efficient energy start certified. New furnace is required to have a manufacturer’s warranty and one year labor warranty. The furnace should work with the existing thermostat and does not need to be cover under warranty. The new furnace should be installed with 16x25x1 filter rack. Remove all necessary parts from existing gas valve and install a conversion kit for furnace equipment to be operated of liquid propane. Proper venting should be check and fixed to make sure the furnace runs the most efficient. All operations should be tested for good operation.

The air conditioner should have a 15SEER rating with a 2-ton heat pump. This would be a replacement for the heat pump that the office currently has on site. Use existing electric, gas, venting and drain connections.

Product specifications include items such as:

60K BTU Gas Furnace

3.5 Ton Blower

17inch Capable of Paper Filters Filter rack

15SEER

2-Ton Heat Pump Duct Modifications Surge Protectors

Describe the service required such as:

What work is required and what steps are needed to complete it? Replace furnace and remove old furnace. Replace heat pump and remove old existing heat pump. Hooking up all lines and electrical wiring. Testing furnace for safe and good operation.

When can the work begin and deadline for completion? Work can begin as soon as bid is awarded, and work should be completed February 15th at the latest.

What restrictions are there on days/times that vendors can be onsite to work? Hours of Operation for the park office are Mon-Fri 8am-4:30pm

Is the vendor responsible for demo, haul away, site clean-up? Yes, the vendor is responsible for tearing out the old furnace, hauling away old furnace, cleaning up the site

Is the vendor responsible for getting permits for the work? No permits required Is the vendor responsible to supply all materials needed for the service? Yes, vendor is responsible for hooking up the furnace and supplying any materials to install the new furnace.

If specific products are to be provided by the vendor, add the specifications for the items formatted like the product specifications above.

Maps and/or Photos

Delivery 3790 State Route 370, Yellow Springs, Ohio, 45387 Daniel Kuebler 937-767-1274 Office

Daniel.Kuebler@dnr.ohio.gov

Completion/Delivery Date: May 31,2025

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the Site which can be visited Mon-Fri 8am-4:30pm or by appointment to ensure staff is available Contact Daniel Kuebler 937-767-1274 Office or Daniel.Kuebler@dnr.ohio.gov

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award

For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement)

Origin-DNR-U71

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 20XX.

11. Any goods/services received after June 30, 20XX will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.