RFQ__Interlocking_Steel_Barriers_25-S-060.pdf

SUPPLY OF INTERLOCKING STEEL BARRIERS

REQUEST FOR QUOTATION (RFQ)

BID #25-S-60

The Washington Convention and Sports Authority t/a Events DC is soliciting bids from qualified firms to provide the Supply of Interlocking Steel Barriers.

Interested parties can view a copy of the RFQ by accessing Event DC’s e-procurement website at https://eventsdc.com/about/procurement.

Key Dates

RFQ Release Date: Monday July 27, 2026, at 5:00pm

RFQ Questions Due Date: Monday August 3, 2026, at 5:00pm

RFQ Response Due Date: Monday August 10, 2026, at 5:00pm

Primary Contact

Name: Ishmael Murray Senior Procurement and System Analyst Email: imurray@eventsdc.com Phone: (202) 249-3079 https://eventsdc.com/about/procurement mailto:imurray@eventsdc.com

SECTION A – INTRODUCTION

A.1 The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) Government and operates as a corporate body with a legal existence separate from the District. Events DC is governed by a twelve (12) member Board of Directors appointed in accordance with D.C. Code § 1-

1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A.2 Events DC has the responsibility to, among other things, promote, develop and maintain the District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (“Convention Center”), the Carnegie Library at Mt. Vernon Square, Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E.

Demonstration Center, Nationals Park, and CareFirst Arena.

A.3 The Convention Center is a 2.3 million square foot convention and meeting facility that includes seven hundred and three thousand (703,000) square feet of exhibit space, a total of seventy-seven (77) break-out rooms and the largest ballroom in the Mid-Atlantic region.

The Convention Center hosts approximately two hundred (200) events per year with an average annual attendance figure of 1.2 million people.

A.4 Events DC is seeking a qualified contractor (the “Contractor”) for the Supply of Interlocking

Steel Barriers (the “Goods”). The Contractor shall supply the Goods at the Convention Center or any location any venue owned, controlled and/or managed by Events DC.

A.5 Events DC intends to award multiple Firm-Fixed Price contracts for the Goods identified herein. The Base Term of the Contract will be from October 1, 2026, through September 30, 2027, with four (4), one-year renewal options.

A.6 If a prospective bidder (“Bidder”) has any questions related to this RFQ, the Bidder must submit the questions in the OpenGov system via the “Questions” tab of the OpenGov bid to receive a binding answer. Any question asked and answered outside of the e-Procurement system will be considered informal and non-binding. Questions must be received no later than Monday August 3rd at 5:00pm. Events DC will not consider any questions received after this date.

[End of Section A]

SECTION B – GENERAL REQUIREMENTS

B.1 CONTRACTOR QUALIFICATIONS

To be considered for award of the Contract, the Bidder must:

(a) Possess three (3) years of documented experience in providing the Goods required in Section C.1 below;

(b) Possess all licenses required by the District, Federal and State law to provide the Goods set forth in this solicitation; and

(c) Be bonded and licensed to do business in the District of Columbia.

B.2 PRICING/COSTS

(a) Bidder shall provide firm-fixed prices for the Goods specified in Section C below for the Base

Term and all Option Years;

(b) Bidder shall include all applicable shipping/administration/overhead/delivery costs to the final destination identified in this solicitation; and

(c) The prices offered shall be as low as or lower than those charged to the Contractor’s most favored customer.

[End of Section B]

SECTION C – SCOPE OF WORK

C.1 SUPPLY OF INTERLOCKING STEEL BARRIERS

(a) The Contractor shall provide the Goods identified below on an as needed basis:

Product Number ITEM DESCRIPTION

CM1000 Black 8-foot interlocking steel barriers with flat base Barr-8ft-Roller Black 8-foot interlocking steel barriers with wheelbase

(b) At the request of the COTR, the Contractor shall supply additional goods not included in the table above and associated products and/or work on an as needed basis at the Convention Center and/or any other venue owned, controlled and/or managed by Events DC. The Contractor shall provide the COTR with a written quote within the timeframe specified. At a minimum, the quote shall specify the following:

i. Itemized cost for additional Goods including delivery costs to the final destination; and

ii. Estimated time for delivery.

C.2 PRODUCT REQUIREMENTS

Goods furnished under these specifications shall meet or exceed the following requirements:

(a) Shall be new, unused, and currently a standard product of an established manufacturer except for such deviations as required by this specification;

(b) Shall present a neat, well‐finished appearance inside and outside and shall be free of all imperfections and/or defects which might affect appearance, normal life or serviceability; and

(c) Details not specified herein will be in accordance with standard commercial practices for products of this type.

C.3 DELIVERY

(a) Goods shall be delivered to any venues owned, controlled and/or managed by Events DC (address to be provided at the time of request).

(b) Delivery of Goods shall be within the timeframes specified by the COTR at the time of request.

C.4 WARRANTY

(a) The Contractor shall provide the manufacturers standard warranty.

(b) During the term of the warranty, the Contractor shall, at its own expense and without any cost to

Events DC, make any repairs that may be required by Events DC or made necessary by reason of defective material or workmanship, or by reason of non-compliance with the provisions of the Contract.

C.5 ALTERNATE PRODUCTS

Whenever in the specifications any product is requested or specified by manufacturer name, proprietary name or patent, such specifications shall be used for the purpose of facilitating descriptions of the product and shall be followed by the words “or equivalent”. Bid responses submitted for product considered by the Contractor to be acceptable to the brand names or manufacturer’s catalog references specified herein must be submitted with technical literature and/or detailed product brochures so that the product can be properly evaluated to determine if acceptable. Bids submitted without this product information may be considered non-responsive and rejected. The Chief Contracting Officer shall be the sole judge as to the acceptability of alternate products offered. The Contractor shall indicate in their submittal any variation between the product offered and the literature or specification sheets submitted.

[End of Section C]

SECTION D – CONTRACT TERM, DELIVERABLES AND PERFORMANCE

D.1 TERM OF CONTRACT

(a) The Base Term of the Contract shall be from October 1, 2026, through September 30, 2027.

(b) Events DC has the right to extend the term of the Contract for Four (4), one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration, provided that Events DC gives the Contractor preliminary written notice of its intent to extend at least thirty (30) days before the Contract expires. The preliminary notice does not commit Events DC to an extension. The Contractor may waive the thirty (30) day preliminary notice requirement by providing a written waiver to the COTR prior to expiration of the Contract. The exercise of an Option is subject to the availability of funds at the time the Option is exercised.

D.2 DELIVERABLES

The Contractor shall provide, at a minimum, the deliverables described below. Additionally, and upon request, the Contractor shall provide other reports which may be presented to Events DC’s Board of Directors, or the Council of the District of Columbia.

DELIVERABLE

METHOD OF

DELIVERY DUE DATE TO WHOM

Goods described in Section C.1 Physical As directed

As directed

Manufacturer’s warranty on all

Goods delivered E-mail/Hand Delivered

On or before delivery of

Goods

COTR

Invoice(s) Email After the Goods are delivered

COTR and Invoices@eventsdc.co m

Insurance Email

Within fourteen (14) days of Contract award date and every option year if exercised

COTR and Contracts and Procurement

Analyst

**If any of the deliverable due dates fall on a weekend or Federal Holiday, the due date will be the next business day.

D.3 PERFORMANCE

(a) Events DC desires to obtain complete and satisfactory performance in accordance with the specifications and requirements of this RFQ and the Contract. To this end, Events DC is contracting for the complete performance of services identified in Section C above and reserves the right to assess deductions for non-performance. Events DC will consider inadequate mailto:Invoices@eventsdc.com mailto:Invoices@eventsdc.com performance to be as undesirable as non-performance, as the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

(b) The Contractor may risk termination or replacement if continued employment is contrary to a consistent productive relationship between the parties to the Contract; or poses an unacceptable risk to Events DC’s business and reputation in the marketplace.

[End of Section D]

SECTION E - STANDARD CONTRACT PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions are located under the Attachment Tab of the bid. In the event of a conflict between this RFQ and the Standard Contract Provisions, the prevailing document shall be this RFQ.

[End of Section E]

SECTION F - EVALUATION OF RESPONSES

F.1 EVALUATION

(a) Events DC intends to make awards to multiple, responsive Bidders whose responses conform to the solicitation and is most advantageous to Events DC.

(b) All quotations received in response to this RFQ will be evaluated based on the lowest price.

(c) Price will be evaluated in terms of the lowest aggregate overall price over the life of the Contract.

F.2 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT (DSLBD)

PREFERENCE CRITERIA

Any Bidder seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Bidder’s or joint venture’s certification by the

DSLBD.

F.3 CERTIFIED BUSINESS ENTERPRISE (CBE) PREFERENCE POINTS: 12 POINTS

MAXIMUM

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

(a) Three (3) points for a small business enterprise (“SBE”).

(b) Five (5) points for a resident-owned business (“ROB”).

(c) Five (5) points for a longtime resident business (“LRB”).

(d) Two (2) points for a local business enterprise (“LBE”).

(e) Two (2) points for a local business enterprise with its principal office located in an enterprise zone (“DZE”).

(f) Two (2) points for a disadvantaged business enterprise (“DBE”).

(g) Two (2) points for a veteran-owned business enterprise (“VOB”).

(h) Two (2) points for a local manufacturing business enterprise (“LME”).

(i) Five (5) points for an equity impact enterprise (“EIE”).

[End of Section F]

SECTION G - SUBMISSION INSTRUCTIONS

G.1 Responses must be submitted electronically, via the e-procurement system (See Section G.2), to be considered for award. Bids are due no later than Monday August 10, 2026, 5:00 pm, and shall consist of the following:

(a) Completion of the Quote Form at Attachment A, including confirmation that you have received Events DC’s Standard Contract Provisions;

(b) A copy of the Bidder’s W-9 form;

(c) Tax Certification Affidavit;

(d) OCPS Disclosure Form;

(e) Automated Clearing House (ACH) Form;

(f) Representatives and Certifications Form;

(g) A Clean Hands Report;

(h) A copy of the Bidder’s most recent Dun and Bradstreet Report;

(i) Bidder’s General Services Administration (GSA)/DC Supply Schedule Contract (if applicable);

(j) Bidder’s current DSLBD CBE Certification Letter (if applicable); and

(k) Three (3) customer references letters (references must provide at a minimum a satisfactory rating) in support of the Bidder’s ability to provide the required Goods as identified within this solicitation.

G.2 All Bidders must submit responses electronically via OpenGov to be considered for this award. Your response shall be signed by an official authorized to bind the Bidder and shall contain a statement that the quote is firm for a period of sixty (60) calendar days. Questions and responses shall be submitted electronically to the Contracts and Procurement Analyst listed below:

PRIMARY POINT OF CONTACT

Ishmael Murray Senior Procurement and Systems Analyst Email: Imurray@eventsdc.com Phone: (202) 249-3079

[End of Section G] https://eventsdc-my.sharepoint.com/personal/imurray_eventsdc_com/Documents/RFQ%20Ish/Ethernet%20Network%20upgrade/Imurray@eventsdc.com

SECTION H – AMENDMENTS

AMENDMENTS

Any amendments to this RFQ, including changes in the due date or scope of work, will be issued via the e-procurement system and will appear on the Amendments Tab of the bid.

Enclosures: Attachment A – Quote Form

Attachment B – Event DC’s Standard Contract Provisions

Attachment C – Rules of the Job Site

[END OF THIS RFQ]