RFQ Instructions - 15F06724Q0000161.pdf

Unclassified

U.S. Department of Justice Federal Bureau of Investigation

Professional Services Acquisition Unit

Human Performance Technical Services

For the

Critical Incident Response Group (CIRG) for the Federal Bureau of Investigation

Request for Quote (RFQ) 15F06724Q0000161

FINANCE DIVISION

PROCUREMENT

SECTION

DATE: 5/30/2024

SUBJECT: Request for Quote (RFQ) No. 15F06724Q0000161

All Interested Parties, The Federal Bureau of Investigation (FBI) would like to invite your company to submit a quote for this acquisition as outlined in the accompanying Request for Quotation.

This solicitation is issued as a Request for Quote (RFQ) in accordance with FAR Part 13, Simplified

Acquisition Procedures leveraging NAICS 611430 - Professional and Management Development

Training. This RFQ is set-aside for total small business.

Quotes shall be submitted on or before 3:00 PM CDT on 06/14/2024 by email to the attention of the Contracting Officer, Stevon Walker at swalker4@FBI.gov and Anthony Maggert at asmaggert@fbi.gov. Ensure that “RFQ 15F06724Q0000161 appears in the subject line of ALL your emails regarding this solicitation.

The anticipated schedule of events is:

Release Date: 05/30/2024

Questions due to the FBI: 06/5/2024

FBI Answers disseminated: 06/10/2024

Final Quotes due to the FBI: 06/14/2024

Sincerely, Stevon Walker

Contracting Officer

Professional Service Acquisition Unit

Procurement Section

Finance & Facilities Division

1.0 BACKGROUND

CIRG/RSU must contract human performance technical services that are commensurate with the no-fail mission’s physical and mental demands. SOPs and FBI Policy require extraordinary demands on CIRG/RSU personnel. Job specific functions are highly complex, technical and physical. In order to maintain and sustain CIRG/RSU’s highly skilled workforce a multidimensional program that optimizes mental and physical health is necessary. Research proves that optimizing mental and physical health maximizes productivity and performance specifically in stressful work environments. Human Performance technical services must be within the limitations and constraints defined by the Render Safe Unit and incorporate the best practices, techniques and procedures from instructors with extensive and varied real world experience. This instruction is required to accomplish selection and assessments, and to maintain a viable workforce that is capably of completing their no fail mission as deemed by FBI Policy and Presidential Directives. This training also supplements and enhances the current basic level of human performance and strives to maintain a healthy, effective workforce with added longevity and injury prevention.

1.1 SCOPE

The FBI has a requirement for a multi-disciplinary approach to optimizing mental and physical health, increasing productivity, and maximizing performance for the CIRG/CIEDU/RSU/RSRU no fail mission related to weapons of mass destruction and render safe of said devices per

Presidential Policies and FBI Directives. FBI Personnel involved in this mission by FBI policy and SOP’s are routinely exposed to heightened levels of job-related mental and physical stress daily. Additionally, they are required to perform physically and consistently face life-or-death decisions, deal with extreme trauma, and do it all in unpredictable environments.

1.2 OBJECTIVE

The objective of this RFQ is to establish a contract in which the Government will be provided human performance technical services.

1.3 CONTRACT TYPE

The FBI anticipates award of a single award, Small Business set aside, Firm-Fixed Price contract

NAICS 611430 - Professional and Management Development Training. with a 12-month base period and (4) four one (1) year option periods for human performance technical services in support of the FBI CIRG.

2.0 REQUIREMENTS

This is a non-personal services order. As such, the Government shall not exercise any supervision or control over Contractor employees performing the services herein. Such Contractor service providers shall be accountable solely to the Contractor who, in turn, is responsible to the

Government.

The Statement of Work (SOW) outlines the full scope and requirements of this RFQ.

3.0 PERIOD OF PERFORMANCE

The Government anticipates a (12) month base period of performance (POP) with four (1) one-year option periods. All options may be exercised by the Government unilaterally, and are contingent on the availability of fiscal funding, continuation of need, and satisfactory contractor performance. This requirement will also include FAR 52.217-8, Option to Extend Services. The total contract award may be up to 66 months.

The period of performance for this order is anticipated to be:

Period Begin End

Base Year August 2, 2024 August 1, 2025

Option Year 1 August 2, 2025 August 1, 2026

Option Year 2 August 2, 2026 August 1, 2027

Option Year 3 August 2, 2027 August 1, 2028

Option Year 4 August 2, 2028 August 1, 2029

*FAR 52.217-8 August 2, 2029 March 1, 2030

4.0 PLACE OF PERFORMANCE

The primary place of performance will be at FBI and DOJ facilities in the Northern Virginia area.

5.0 HOURS OF OPERATION

The following hours of operation apply to entire award:

The Contractor’s normal workday will typically be within the hours of 6:00 a.m. and 6:00 p.m.

Core work hours are 9:00 a.m. through 3:00 p.m. Flexibility within the normal workday shall be coordinated with the COR.

The COR must provide written (e.g., email) approval for all requests for individual Contractor employees to work more than forty (40) hours a week.

Recognized Government Holidays: The Contractor shall not perform any services on the following holidays unless specifically approved by the COR:

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

The U.S. Government also observes the following:

Any day designated by Federal Statute

Any day designated by Presidential Proclamation

There may be incidents due to holidays and national or natural events that result in closing of

Government and/or FBI facilities where Contractor personnel are assigned. The Contractor may not bill for these closings, nor have any expectation of reimbursement for time not worked. During

Government liberal leave conditions, Contractor personnel are solely responsible for determining the risks to personal safety when determining whether to report for duty. When the Government and / or FBI is closed due to a holiday or national or natural events, Contractor staff may be afforded up to thirty (30) days to make up lost time if there is work to be accomplished. Working outside of normal established hours must be approved, in writing, by the CO / COR. In those rare situations that the Government goes into furlough status, the Contractor shall not allow their employees to continue working during the government furlough unless specifically approved by the CO.

6.0 CONTRACT ADMINISTRATION

The Contractor shall receive direction and guidance from the Contracting Officer (CO) and

Contracting Officer’s Representative (COR) assigned to execute the contract.

6.1 CONTRACTING OFFICER

The CO is the appointed authority to bind the Government to the extent of the authority delegated.

Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the order and / or Option Periods as originally entered into with the Government must be provided by the CO.

This order will be administered by:

Name: Stevon Walker

Title: Contracting Officer

Unit: Professional Services Acquisition Unit (PSAU)

Address: 4943 Fowler Road, Redstone Arsenal, AL 35898

Email: swalker4@fbi.gov

6.2 CONTRACTING OFFICER REPRESENTATIVE

The COR assigned cognizance of this contract is:

Name: Will be provided at award

The COR is the primary representative of the Contracting Officer authorized to provide technical direction on contract performance. Individuals other than the COR may be authorized to provide technical direction at the approval of the COR or Contracting Officer. The COR is responsible, as applicable, for:

• Receiving all deliverables, inspecting, and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract.

• Providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work.

mailto:swalker4@fbi.gov

• Evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

• The Contractor is only permitted to submit invoices against those positions that are fully staffed.

The COR does not have the authority to alter the contractor’s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the contract. If as a result of technical discussions, if it is desirable to alter/change contractual obligations or the scope of work, the Contracting Officer shall review and issue any such changes, via a contract modification.

The performance of work required herein shall be subject to the technical direction of the cognizant

POC or his designee with respect to the Contractor which fills in details, suggests possible lines of inquiry, or otherwise supplements the scope of work.

Technical direction provided by other approved representatives is limited to the following under this contract:

• Technical direction includes direction to the contractor which assists the contract in accomplishing the services outlined in the contract; comments on and approval of reports or other deliverables; and direction within scope of the contract.

• The COR/POC do not have the authority to issue technical direction which institutes additional work outside the scope for the contract; constitutes a change as defined in the changes clause; causes an increase or decrease in the estimated cost of the contract; alters the period of performance; or changes any of the other express terms and conditions of the contract.

“Technical direction” must be confined to the general scope of work set forth herein and shall not constitute a new assignment, nor supersede or modify any other clause of this contract. To be valid, technical direction:

• Must be issued in writing consistent with the general scope of work set forth in the contract.

• Shall not change the expressed terms, conditions, or specifications incorporated into this contract, and

• Shall not constitute a basis for extension to the contract delivery schedule or contract price.

The COR is authorized to:

• Act as a liaison and to coordinate contractor/government activities.

• Arrange for and coordinate the use of government resources (personnel, space, documents, etc.).

• Provide technical guidance in the performance of the contract; and

• Receive, review, and approve progress reports, selected invoices and final reports or other functions of a technical nature.

The authority to officially reject performance is expressly reserved for the Contracting Officer.

The COR/POC does not have the authority to alter the Contractor’s obligations under the contract;

direct changes that fall within the purview of the clause entitled “Changes” and/or modify any of the expressed terms, conditions, specifications, or price of the contract. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Specification/Work

Statement, the Contracting Officer shall issue such changes in writing and signed.

7.0 FBI SECURITY REGULATIONS

6.1 Limited Access Requirements (LAR)

Upon award of the contract/work order, all personnel involved in the process must have a completed LAR consisting of checks from the Data Integration and Visualization System (DIVS), National Crime Information Center (NCIC)/Interstate Identification Index (III), Sentinel, and the

Treasury Enforcement Communication System (TECS). The following forms must be accurately completed and furnished to the OSO at least 45 work days prior to the arrival of contract individual to FBI space (or as early as possible).

• SF-85 - Questionnaire for Non-Sensitive Positions (fill in gray areas) o Completion Guide o Spanish Translations

▪ Spanish Completion Packet

▪ SF-85 Translation Packet

▪ SF-85 Release in Spanish

• Authorization for Release of Information (page 6 of SF-85)

• FD-285 - Fingerprint Application Card (see step 4 below)

• FD-857a - Sensitive Information Non-Disclosure Agreement

Failure to allot enough time to conduct the checks can result in access delays that cannot be waived.

The process to submit the contractors LAR is as follows:

1. Contracting Officer Representative (COR)/Project Manager (PM)/Point of Contact

(POC) will supply SF-85, FD-857a and Completion Guide to Company.

2. Company will supply SF-85, FD-857a and Completion Guide to Potential Employee.

3. Company will submit completed SF-85, FD-857a and Authorization for Release of

Information to COR/PM/POC.

4. Company will coordinate with COR/PM/POC to schedule Potential Employee to have fingerprints taken (Locations: Huntsville - Visitor Center; JEH - Fingerprint Room;

Quantico - East Gate; Pocatello - Visitor Center).

5. Company will provide Potential Employee details (location, time, date) of when to arrive to get fingerprints taken.

6. COR/PM/POC will review the SF-85 and FD-857a to ensure required fields have been completed and forms have been signed, then will email them from an Unclassified

(low side) computer to the appropriate security office.

(Mailbox: Redstone - RSVS@ic.fbi.gov; OSO - HQ_DIV12_OSO@fbi.gov).

7. Security Office will complete NCIC, DIVS Sentinel and TECS checks.

8. Security Office will Uplift the SF-85, FD-857a, Authorization for Release of

Information, record checks, and fingerprint reports to FBINET (high side), and a unique file will be created under the applicant's name.

9. Security Office will adjudicate the individual based on above information; resulting in either approved, denied, or discontinued.

https://go.fbinet.fbi/HRB/SecD/SSCS/PSIUIV/LAR%20Resources/SF%2085/SF85.pdf https://go.fbinet.fbi/HRB/SecD/SSCS/PSIUIV/LAR%20Resources/SF%2085/LAR%20SF%2085%20Completion%20Guide.pdf https://go.fbinet.fbi/HRB/SecD/SSCS/PSIUIV/LAR%20Resources/SF%2085/Spanish/LAR%20SF%2085%20Completion%20Guide%20in%20Spanish.pdf https://go.fbinet.fbi/HRB/SecD/SSCS/PSIUIV/LAR%20Resources/SF%2085/Spanish/LAR%20Spanish%20Translation%20Packet.pdf https://go.fbinet.fbi/HRB/SecD/SSCS/PSIUIV/LAR%20Resources/SF%2085/Spanish/SF%2085%20Release%20in%20Spanish.pdf https://go.fbinet.fbi/do/rpo/ipo/formsdesk/pdfforms/fd-258.pdf https://go.fbinet.fbi/do/rpo/ipo/formsdesk/pdfforms/FD-857a.pdf https://go.fbinet.fbi/HRB/SecD/SOS/OSO/Pages/CrossDomainDataTransfer.aspx

10. Security Office will upload all documents into Sentinel as approved/denied/discontinued, adding Security Division as additional case file AND copy the COR/PM/POC.

11. Security Office will create a file in Phoenix.

12. COR/PM/POC will notify the Company of the approval/denial/discontinued result for

Potential Employee.

6.2 Security Requirements – Unclassified Information

Unclassified information released or generated under this contract will be restricted in its dissemination to contractor and government personnel involved in the contract. Release in open literature or exhibition of such information is strictly prohibited without permission of the

Contracting Officer.

All contractor personnel working on this contract may be required, at the Government's discretion, to undergo polygraph examinations. The polygraph examinations may be prior to acceptance or at any time during the performance of the contract, and without notice. Access to

FBI facilities is subject to specific security requirements, which must be satisfied prior to access.

Information pertaining to FBI programs, even though considered unclassified, shall only be made available to contractor employees on a need-to-know basis and shall not be otherwise disseminated without the prior written consent of the customer. Unless approved by the FBI, regardless of classification, no program-related material may leave the Government or approved

Contractor facility. No program-related material may be transmitted via the Internet or any other network that would allow individuals not associated with this task to directly or indirectly access the program-related material.

Prior FBI approval is required for subcontracting.

Unauthorized disclosure of FBI information may constitute a security incident and the FBI should be informed of any unauthorized disclosure. The unauthorized disclosure of information protected by the Privacy Act could also result in criminal sanctions.

8.0 INSTRUCTIONS TO QUOTERS

This is a Request for Quote (RFQ) under FAR Part 13, Simplified Acquisition Procedures. The

Government will strictly enforce all instruction requirements. This RFQ is being conducted total small business set-aside. The Government will only evaluate quotes from small businesses.

*The Government will strictly enforce all instruction requirements. Failure to comply with these requirements may result in a Vendor’s submission being rejected as being materially non-conforming to the RFQ’s requirements. *

The Quote shall consist of (4) Documents / Volumes, which are as follows.

• Volume I - Cover Letter

• Volume II- Technical Management o Subfactor 1 – Key Personnel https://phx.fbinet.fbi:8443/PHXMgmtWeb/

• Volume III- Past Performance

• Volume III – Price

• Volume IV SF 1449

9.0 EVALUATION FACTORS FOR AWARD

52.212-2 Evaluation – Commercial Items (Oct 2014)

The government intends to make a Firm Fixed Price (FFP) award based on a best value to the

Government. The following Factors will be used for evaluation:

1. Technical Management/Approach

2. Past Performance

3. Price

Factor 1 Technical Management/Approach - The Quoter’s compliance with minimum mandatory technical requirements to the extent specified in the proposed Terms and Conditions and/or statement of work (SOW) contained in this RFQ will be evaluated. The Quoter’s quote will be evaluated to determine compliance with the requirement of the SOW. This factor assesses the Quoter’s ability to provide effective service throughout the life of this contract. Quotes must demonstrate that the quoter has a clear understanding of the government’s requirements outlined in the SOW. This factor will be rated using the following confidence rating chart:

Rating Description

High Confidence

The Government has high confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence The Government has some confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence The Government has low confidence that the understands the Quoter requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention

- Subfactor 1- The Quoter will provide its assessment of its ability to provide designated

Key Personnel with the appropriate level of experience as identified in the Position

Qualifications attachment. A resume must be provided for each proposed Key Personnel, with each resume submitted clearly indicating which Key Personnel Labor Category the individual is being proposed to fill. Specifically, the Quoter’s Key Personnel resumes will be evaluated based upon the extent to which the proposed personnel demonstrate the following:

o Experience relevant to the management requirement described in the SOW.

o The degree of which the minimum required personnel qualifications as specified in SOW have been met o Availability of identified Key Personnel at time of award

Factor 2 Past Performance - Using the Past Performance Questionnaire (PPQ) and Past

Performance Information Sheet (PPIS), provide two (2) relevant Past Performance experiences or contracts awarded within the past five (5) years providing support similar in contract type, scope, breadth, technical complexity, requirements, and experience as a prime contractor. The

PPQ is required to be completed by the Quoter and an Assessor that is identified by the Quoter.

The PPIS is required to be completed by the Quoter, only. If the Quoter has experience providing similar support to Government agencies (Federal, State, or Local), this is preferred. If a Quoter does not have past performance information, they shall receive a “neutral” rating. PPQs received will be reviewed and verified to ensure recency, relevancy, and quality.

Responses may include experience narratives with each Questionnaire, through which the

Quoter describes the work performed and applies its relevance to this requirement. Each narrative is not to exceed two (2) pages. Table 9.1 reflects the evaluation table for this Factor.

Table 9.1 Past Performance Evaluation Ratings

Past Performance

Rating Description

Pass At least two PPQs exhibit recent and relevant past experience with an overall rating of at least satisfactory in most categories rated by the reference.

Fail The Quoter has received the overall rating of unsatisfactory on two or more PPQs.

Neutral The Quoter has no relevant experience or no available experience to review.

Factor 3 Price – The Quoter must provide a price quote for the service that is considered to perform the work on the contract for the base period and option periods. The Quoter’s price proposal shall be provided by utilizing the pricing template and shall be returned in MS Excel.

Quoters must also provide pricing on the SF-1449 and provide a signature where required by an authorized representative of the Quoters organization. SF 1449 shall include the total contract price, including ODC’s. The pricing sheet shall include the total contract price, including ODC’s.

ODC’s for the base and each option year is $5,000.00.

10.0 AWARD

A contract will be awarded after the Quoter is deemed responsible in accordance with the FAR, and whose Offer represent the “best value” to the Government.

ATTACHMENTS

1. Statement of Work (SOW)

2. SF 1449

3. Past Performance Questionnaire (PPQ)

4. Past Performance Information Sheet (PPIS)

5. Resume Template

6. Pricing Sheet

7. Question/Answer Sheet